Montgomery County Maryland Operating Budget

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Program Description

Community Access to Public Space

This program provides community organizations and public agencies with access to public schools and government facilities for community services, programs, and events. Services performed by staff in support of this function include: user education training; centralized scheduling of schools, MCPS fields, libraries, regional service centers, County government meeting rooms, and the Silver Spring Civic Building; managing on-line customer facility requests; administering connectivity access to the facility database for school and County staff; providing information and referrals; and problem and conflict resolution. Additionally, working with MCPS staff, Parent Teacher Associations, and community-based groups in the implementation and review of facility use policies and procedures is an integral component of this program. This program also provides: general management and staff support to the Interagency Coordinating Board (CUPF's policy-making authority) and administration for community use operations, including financial processes and budgeting for the Community Use Enterprise Fund.

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Community Use of Public Facilities

Program Contacts

Contact Vanessa Lopez-Cuevas of the Office of Community Use of Public Facilities at 240-777-2724 or Alicia Singh of the Office of Management and Budget at 240-777-2780 for more information regarding this department's operating budget.

Program Performance Measures

Program Performance Measures	Actual FY23	Actual FY24	Estimated FY25	Target FY26	Target FY27
Hours of paid school use ¹	580,957	735,411	770,000	808,500	850,000
Percent of school, field, and government building users satisfied with the reservation process ²	89.7%	55.2%	65.0%	75.0%	85.0%
Number of groups awarded a subsidy for facility fees through either the Facility Fee Assistance Program (FFAP) or the Community Access Program (CAP) ³	118	85	87	87	87
Percent of groups awarded a subsidy for facility fees through either the Facility Fee Assistance Program (FFAP) or the Community Access Program (CAP)	100%	96.5%	96.5%	96.5%	96.5%
Hours of paid school field use ⁴	52,409	61,349	62,576	63,828	65,104
Hours of paid use for government buildings	2,640	3,687	4,056	4,461	4,907
Hours of paid community use in Silver Spring Civic Building at Veterans Plaza	9,625	12,897	13,542	14,219	14,930
Hours of free use for government buildings	24,065	31,020	31,330	31,643	31,960

¹  CUPF projects a 5% increase in the upcoming years.
²  In FY24, 793 customers responded to CUPF's 5 Star Survey of which 55% gave 3 stars or higher. The department expects a 10% increase in satisfaction in the upcoming years as CUPF is dedicated to working with software developers for upgrades to reservation software.
³  In FY24, 26 groups were awarded through FFAP traditional funding. There were 59 groups awarded through CAP funding. In FY23 CUPF received a supplement of $125,000 which was not received in FY24.
⁴  For FY24, CUPF saw an increase closer to pre-pandemic levels. For FY25 and beyond, CUPF is projecting a gradual 2% increase in use.

Program Budget Changes

FY26 Recommended Changes	Expenditures	FTEs
FY25 Approved	11440573	31.07
Increase Cost: MCPS Reimbursable Utility Cost Escalation	385568	0.00
Restore: One-Time Lapse Increase	35625	0.00
Increase Cost: Microsoft License Chargeback	18791	0.00
Increase Cost: MCPS Reimbursable Custodial Costs	11250	0.00
Increase Cost: Security Services at Silver Spring Civic Building (SSCB)	10000	0.00
Increase Cost: VSI Annual Licensing and Transaction Fees	4560	0.00
Increase Cost: Building Space Expenses	1568	0.00
Multi-program adjustments, including negotiated compensation changes, employee benefit changes, changes due to staff turnover, reorganizations, and other budget changes affecting multiple programs.	284234	0.00
FY26 Recommended	12192169	31.07