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Program Description

  Community Access to Public Space

This program provides community organizations and public agencies with access to public schools and government facilities for community services, programs, and events. Services performed by staff in support of this function include: user education training; centralized scheduling of schools, M-NCPPC fields, libraries, regional service centers, County government meeting rooms, and the Silver Spring Civic Building; managing on-line customer facility requests; administering connectivity to the facility database for school and County staff; providing information and referrals; and problem and conflict resolution. Working with MCPS staff, PTAs, and community-based committees in the implementation and review of facility use policies and procedures is an integral component of this program. This program also provides: general management and staff support to the Interagency Coordinating Board (ICB), which is CUPF's policy-making authority, and its Citizens' Advisory Committee; and administration for community use operations, including financial processes and budgeting for the Community Use Enterprise Fund. The County's General Fund supports limited free use of facilities to qualifying organizations in accordance with ICB policy.

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Program Contacts

Contact Ramona Bell-Pearson of the Office of Community Use of Public Facilities at 240.777.2722 or Felicia Hyatt of the Office of Management and Budget at 240.777.2763 for more information regarding this department's operating budget.

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Program Performance Measures

Program Performance MeasuresActual FY19Actual FY20Estimated FY21Target FY22Target FY23
Hours of paid school use 1563,759393,229105,303393,229563,759
Percent of school, field, and government building users satisfied with the reservation process 294.0%95.3%96.0%96.0%96.0%
Number of groups awarded a subsidy for facility fees through either the Facility Fee Assistance Program (FFAP) or the Community Access Program (CAP) 31136640100110
Percent of groups awarded a subsidy for facility fees through either the Facility Fee Assistance Program (FFAP) or the Community Access Program (CAP) 473.8%95.0%95.0%95.0%95.0%
1  Community use of school buildings was down dramatically in FY20 because all use was cancelled from March 16 to year end due to the COVID-19 pandemic. Projection for FY21 is based on continued restricted use while MCPS students are learning in a virtual environment.
2  In FY20, of the 2,688 customers who responded to CUPF's 5-Star Survey, 95.3% of customers rated the reservation process with 3, 4 or 5 out of 5 stars (1824 gave 5 stars, 575 gave 4 stars, and 162 gave 3 stars).
3  In FY19, 27 groups received a subsidy through the Facility Fee Assistance Program and 86 groups received a subsidy through the Community Access Program. In FY20, 26 groups were awarded a subsidy through FFAP, while 40 groups were awarded a subsidy through CAP. These numbers decreased in FY20 because of the number of permits cancelled due to the COVID-19 pandemic.
4  In FY19, 64.3% of groups submitting FFAP applications were funded, and 77.5% of groups submitting CAP applications were funded. In FY20, 90% of FFAP applicants were approved and 100% of CAP applicants were approved. The increase in the approval rate can be attributed to the high level of repeat applicants, particularly since all funds allocated to both programs have been expended the last 2 years.
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Program Budget Changes

FY22 Approved ChangesExpendituresFTEs
FY21 Approved1185475131.27
Shift: New System Annual Licensing and Transaction Fees902980.00
Reduce: Silver Spring Civic Building (SSCB) Maintenance-322590.00
Reduce: Silver Spring Civic Building (SSCB) Security Services Commensurate with Decreased FY22 Revenues-358320.00
Reduce: Miscellaneous Operating Expenses Commensurate with Reduced Facility Bookings-617860.00
Decrease Cost: SSCB Comcast and Porter Service to the Level of Experience-716240.00
Reduce: Activenet Transaction Fees Commensurate with Decreased FY22 Revenues and Termination of the Contract in FY22-3012500.00
Shift: Chargeback for 255 Rockville Pike Lease-3426900.00
Decrease Cost: Increase Personnel Cost Lapse for Five Vacant Positions Not Needed in FY22 Due to Projected Decrease in Facility Usage-4556830.00
Reduce: MCPS Maintenance and Custodial Supplies Commensurate with Prior Year FY21 Revenues-7231100.00
Reduce: MCPS Staff, Utilities, and Equipment Reimbursements Commensurate with Decreased FY22 Revenues-15479690.00
Multi-program adjustments, including negotiated compensation changes, employee benefit changes, changes due to staff turnover, reorganizations, and other budget changes affecting multiple programs.1297870.00
FY22 Approved850263331.27