Montgomery County Maryland Operating Budget

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Program Description

Community Access to Public Space

This program provides community organizations and public agencies with access to public schools and government facilities for community services, programs, and events. Services performed by staff in support of this function include: user education training; centralized scheduling of schools, M-NCPPC fields, libraries, regional service centers, County government meeting rooms, and the Silver Spring Civic Building; managing on-line customer facility requests; administering connectivity access to the facility database for school and County staff; providing information and referrals; and problem and conflict resolution. Additionally, working with MCPS staff, Parent Teacher Associations, and community-based groups in the implementation and review of facility use policies and procedures is an integral component of this program. This program also provides: general management and staff support to the Interagency Coordinating Board (CUPF's policy-making authority) and administration for community use operations, including financial processes and budgeting for the Community Use Enterprise Fund.

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Community Use of Public Facilities

Program Contacts

Contact Ramona Bell-Pearson of the Office of Community Use of Public Facilities at 240.777.2722 or Alicia Singh of the Office of Management and Budget at 240.777.2780 for more information regarding this department's operating budget.

Program Performance Measures

Program Performance Measures	Actual FY21	Actual FY22	Estimated FY23	Target FY24	Target FY25
Hours of paid school use ¹	200,665	335,637	369,200	406,120	446,732
Percent of school, field, and government building users satisfied with the reservation process ²	92.8%	95.2%	92.0%	93.0%	94.0%
Number of groups awarded a subsidy for facility fees through either the Facility Fee Assistance Program (FFAP) or the Community Access Program (CAP) ³	52	122	85	75	75
Percent of groups awarded a subsidy for facility fees through either the Facility Fee Assistance Program (FFAP) or the Community Access Program (CAP) ⁴	100.0%	100.0%	100.0%	100.0%	100.0%
Hours of paid school field use ⁵	64,891	55,880	58,674	61,608	64,688
Hours of paid use for government buildings ⁶	806	1,632	1,795	1,974	2,172
Hours of paid community use in Silver Spring Civic Building at Veterans Plaza	5,763	11,629	12,210	12,821	13,462
Hours of free use for government buildings ⁷	17,864	40,644	44,708	45,155	45,607

¹  Community use of schools has resumed in FY22 but is lower than in pre-pandemic years. CUPF hopes to return to early FY20 pandemic hours of use in FY23, and then hopefully increase at a rate of 10% in both FY24 and FY25.
²  In FY22, 1,165 customers responded to CUPF's 5-Star Survey. Of those 1,165 respondents, 95.2% rated the reservation process with 3, 4, or 5 out of 5 stars (859 gave 5 stars, 194 gave 4 stars, and 56 gave 3 stars).
³  In FY22, 61 groups were awarded FFAP through the special appropriation through CARES funding and 22 groups were awarded through traditional funding. There were 38 groups awarded through CAP funding. The County Council has appropriated $125,000 in additional FFAP funding specifically for youth sports, enabling increased use of fields and facilities.
⁴  CUPF is able to report that all FY22 applicants for Fee Facility Award Program and Community Access Program were able to be granted subsidy awards. For FY23 and beyond, CUPF is projecting to remain with an 100% applicant approval rate.
⁵  In FY21 & FY22 the County Council appropriated $500,000 to the FFAP to cover the facility fees for youth sports and organizations to make field use more available to them. For FY23, the County Council has appropriated an additional $125,000 for FFAP funding. For FY23 and beyond, CUPF is projecting a gradual 5% increase in use.
⁶  CUPF saw an increase in government building paid use in FY22 and is estimating an increase of 10% each year moving forward.
⁷  Departments of County government are the users of free space in government buildings. In FY22, as the County reopened and staff started coming back in to work, the use of government building rose back up to pre-COVID levels. CUPF estimates an increase of 5% for FY23 and moving forward.

Program Budget Changes

FY24 Approved Changes	Expenditures	FTEs
FY23 Approved	10923236	30.27
Technical Adj: Budgeted Lapse Adjustment	-52397	0.00
Multi-program adjustments, including negotiated compensation changes, employee benefit changes, changes due to staff turnover, reorganizations, and other budget changes affecting multiple programs.	268497	0.00
FY24 Approved	11139336	30.27