up
Budget Year / Version:
anchor
anchor

Mission Statement

The mission of the Board of Elections is to register voters, conduct elections, assist persons seeking elective office with candidate filings and campaign fund reports, assist citizens seeking to place questions on the ballot, and preserve election data.

anchor

Budget Overview

The total recommended FY20 Operating Budget for the Montgomery County Board of Elections is $8,130,984, an increase of $57,562 or 0.71 percent from the FY19 Approved Budget of $8,073,422. Personnel Costs comprise 53.11 percent of the budget for 29 full-time position(s) and two part-time position(s), and a total of 56.35 FTEs. Total FTEs may include seasonal or temporary positions and may also reflect workforce charged to or from other departments or funds. Operating Expenses account for the remaining 46.89 percent of the FY20 budget.

County Priority Outcomes

While this program area supports all eight of the County Result Areas, the following are emphasized:

  • Thriving Youth and Families
  • Effective, Sustainable Government

anchor

Department Performance Measures

Performance measures for this department are included below (where applicable), with multi-program measures displayed at the front of this section and program-specific measures shown with the relevant program. The FY19 estimates reflect funding based on the FY19 approved budget. The FY20 and FY21 figures are performance targets based on the FY20 recommended budget and funding for comparable service levels in FY21.

Accomplishments

  • RECORD TURNOUT GUBERNATORIAL ELECTION - In FY19, more than 400,000 voters cast ballots in the Gubernatorial General Election - shattering the previous record of 308,429 voters who turned out for a gubernatorial general election in 2006.
  • HAND RECOUNT OF PAPER BALLOTS - In FY19, the Board and staff conducted two hand recounts in the Democratic primary for County Executive and in the Democratic primary for the House of Delegates in Legislative District 16. During the recount, staff created new procedures and set precedents for how recounts will likely be conducted using paper ballots in the future.
  • EXPANDED OUTREACH TO ENLIST 16 YEAR OLD ELECTION JUDGES - The Board expanded its award-winning Future Vote Program and leveraged a new state law allowing 16 year old students the choice of either Student Service Learning Hours or a paid stipend as an Election Judge. The Board's staff visited every high school to recruit and engage a record number of students in the program.

anchor

Innovations and Productivity Improvements

  • FASTER INTAKE OF ABSENTEE BALLOTS - Coordination of incoming absentee ballots was streamlined and an increased number of staff were assigned to perform data entry, improving the customer experience for voters seeking information on the status of their ballot.
  • FASTER PAYMENT TO ELECTION JUDGES - Streamlining procedures and shifting staff resources, the turnaround time for processing payroll decreased from six to five weeks in the 2018 Gubernatorial Election. Election Judges received their stipend payments a week earlier.

anchor

Collaboration and Partnerships

Use of Emergency Management Communications Platform on Election Day

The Board has dramatically improved its field support, responsiveness, and ability to communicate swiftly and effectively with up to 250 polling places on Election Day, at no additional cost to County taxpayers. The Office of Emergency Management and Homeland Security offered the use of its public alert notification system, which can also be used for targeted communication and text response. During the 2016 Presidential Election, the Board experimented with a pilot project, expanded its use in the 2018 Gubernatorial Election, and intends to expand this partnership to communicate with employees and with early voting sites for the 2020 Presidential Election.

Partners

Office of Emergency Management and Homeland Security

 

Program Descriptions

  Voter Registration Services

The Voter Registration Services program provides clerical and administrative support to register new voters, maintains the currency of information in the official registry, and provides clerical and administrative support to process requests for absentee ballots. The Federal Help America Vote Act mandated the establishment of a statewide voter registration database...

Read More

  Election Operations

The Election Operations program provides administrative, clerical, and technical support for the conduct of local, state, and federal elections. The Election Operations program assists individuals seeking elective office with candidate filings; delineates and maintains accurate precinct boundaries; prepares and produces various district and precinct maps; administers the results of redistricting;...

Read More

  Administration

The Administration program of the Board of Elections includes budget development; fiscal control; administration of personnel and contractual issues; procurement; program planning and evaluation; and coordination and cooperation with Federal, State, and local government agencies, elected officials, and political organizations. This includes ensuring that the requirements of Section 203 of...

Read More
Budget Trends
anchor
Program Contacts

Contact Margaret A. Jurgensen of the Montgomery County Board of Elections at 240.777.8523 or Crystal B. Sallee of the Office of Management and Budget at 240.777.2778 for more information regarding this department's operating budget.

Related Links
Budget Summary
TitleActual
FY18
Budget
FY19
Estimate
FY19
Recommended
FY20
%Chg
Bud/Rec
COUNTY GENERAL FUND
EXPENDITURES
Salaries and Wages3292254.003301886.00 3799993.00 3443874.004.3
Employee Benefits771442.00817310.00 1046536.00 874880.007.0
County General Fund Personnel Costs4063696.004119196.00 4846529.00 4318754.004.8
Operating Expenses4035541.003954226.00 3588259.00 3812230.00-3.6
County General Fund Expenditures8099237.008073422.00 8434788.00 8130984.000.7
PERSONNEL
Full-Time28.0028.00 28.00 29.003.6
Part-Time3.003.00 3.00 2.00-33.3
FTEs56.1856.18 56.18 56.350.3
REVENUES
Other Charges/Fees8048.0010000.00 10000.00 10000.000.0
County General Fund Revenues8048.0010000.00 10000.00 10000.000.0
FY20 Recommended Changes
TitleExpendituresFTEs
COUNTY GENERAL FUND
FY19 ORIGINAL APPROPRIATION807342256.18
Changes (with service impacts)
Reduce: Operating Expenses (Keys & Locks)-80000.00
Reduce: Operating Expenses [Election Operations]-415000.00
Other Adjustments (with no service impacts)
Increase Cost: Electronic Poll Book Maintenance [Administration]1769740.00
Increase Cost: FY20 Compensation Adjustment1301570.00
Increase Cost: Annualization of FY19 Personnel Costs696990.00
Increase Cost: Board Members - Stipend [Administration]52500.00
Increase Cost: Retirement Adjustment39580.00
Increase Cost: Technical Adjustment [Voter Registration Services]36520.00
Decrease Cost: Motor Pool Adjustment-14420.00
Decrease Cost: Site Rental for Early Voting [Election Operations]-49500.00
Decrease Cost: Sample Ballot/Shredding Fees [Administration]-110000.00
Technical Adj: FY19 Mid-Year Staffing Changes [Administration]-131580.17
Decrease Cost: Test [Administration]-2520780.00
FY20 RECOMMENDED813098456.35
Program Summary
Program NameFY19 APPR
Expenditures
FY19 APPR
FTEs
FY20 REC
Expenditures
FY20 REC
FTEs
Voter Registration Services156392118.20157033417.37
Election Operations311456420.53312323920.53
Administration339493717.45343741118.45
Total807342256.18813098456.35
Future Fiscal Impacts ($000s)
TitleFY20FY21FY22FY23FY24FY25
COUNTY GENERAL FUND
EXPENDITURES
FY20 Recommended8131.0000008131.0000008131.0000008131.0000008131.0000008131.000000
No inflation or compensation change is included in outyear projections.
Labor Contracts0.00000053.00000053.00000053.00000053.00000053.000000
These figures represent the estimated annualized cost of general wage adjustments, service increments, and other negotiated items.
Subtotal Expenditures8131.0000008184.0000008184.0000008184.0000008184.0000008184.000000