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Mission Statement

The mission of the Board of Elections is to register voters, conduct elections, assist persons seeking elective office with candidate filings and campaign fund reports, assist citizens seeking to place questions on the ballot, and preserve election data.

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Budget Overview

The total approved FY19 Operating Budget for the Montgomery County Board of Elections is $8,073,422, a decrease of $140,278 or 1.71 percent from the FY18 Approved Budget of $8,213,700. Personnel Costs comprise 51.02 percent of the budget for 28 full-time position(s) and three part-time position(s), and a total of 56.18 FTEs. Total FTEs may include seasonal or temporary positions and may also reflect workforce charged to or from other departments or funds. Operating Expenses account for the remaining 48.98 percent of the FY19 budget.

Linkage to County Result Areas

While this program area supports all eight of the County Result Areas, the following are emphasized:

  • A Responsive, Accountable County Government
  • Vital Living for All of Our Residents

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Department Performance Measures

Performance measures for this department are included below (where applicable), with multi-program measures displayed at the front of this section and program-specific measures shown with the relevant program. The FY18 estimates reflect funding based on the FY18 approved budget. The FY19 and FY20 figures are performance targets based on the FY19 approved budget and funding for comparable service levels in FY20.

Accomplishments

  • ADDITIONAL EARLY VOTING LOCATION: An additional Early Voting Center was added to Montgomery County by the Maryland General Assembly. It will be located in Olney at the Sandy Spring Volunteer Fire Department. This site will be used for the first time in June 2018 to provide early voting to this segment of the County.

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Innovations and Productivity Improvements

  • BALLOT TRACKING PROCESS - Redesigned the tracking process for absentee and provisional ballots to streamline election certification and achieve a 100 percent accuracy rate in verifying whether voters' absentee or provisional ballots were counted or rejected.
  • OVERTIME REDUCTION - Shifted temporary employee resources into election worker recruitment to achieve a higher teacher to student ratio in election worker training classes and reduce overtime hours for trainers.

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Collaboration and Partnerships

Website Rejuvenation

Board Members and staff were concerned that the old website looked stale and had too much information on the home page leading to confusion on the part of the residents of the County. With the assistance of the Montgomery County Department of Technology Services, staff has rejuvenated the website to provide a fresher look, and more intuitive drop down menus to assist voters.

Partners

Department of Technology Services

 
Polling Place Selection

Due to the date of the Primary Election, and construction and maintenance projects scheduled in school facilities at that time, the Board of Elections faced the possibility of changing the polling places of approximately 10 percent of the registered voters of Montgomery County. Board and staff members, with the assistance of County Executive staff, held numerous meetings with representatives of the Montgomery County Public School system which resulted in the reduction of the number of locations impacted for Election Day. As a result of this collaboration, there will only be approximately 3.5 percent of registered voters impacted by polling place changes due to school construction.

Partners

Office of the County Executive, Montgomery County Public Schools

 
Redesigned Confirmation Card

Developed a process improvement plan and redesigned the confirmation card printing process in collaboration with the print shop to eliminate manual processing to comply with Federal and State laws regarding confirmation of inactive voter eligibility, resulting in an annual labor reduction.

Partners

Department of General Services

 
Streamline Election Worker Application Process

Eliminated time-consuming steps for verifying election worker applicants are registered to vote by incorporating a voter registration address look-up feature into the online application.

Partners

Department of Technology Services

 

Program Descriptions

  Voter Registration Services

The Voter Registration Services program provides clerical and administrative support to register new voters, maintains the currency of information in the official registry, and provides clerical and administrative support to process requests for absentee ballots. The Federal Help America Vote Act mandated the establishment of a statewide voter registration database...

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  Election Operations

The Election Operations program provides administrative, clerical, and technical support for the conduct of local, State, and Federal elections. The Election Operations program assists individuals seeking elective office with candidate filings; delineates and maintains accurate precinct boundaries; prepares and produces various district and precinct maps; administers the results of redistricting;...

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  Administration

The Administration program of the Board of Elections includes budget development; fiscal control; administration of personnel and contractual issues; procurement; program planning and evaluation; and coordination and cooperation with Federal, State, and local government agencies, elected officials, and political organizations. This includes ensuring that the requirements of Section 203 of...

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Budget Trends
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Program Contacts

Contact Margaret A. Jurgensen of the Montgomery County Board of Elections at 240.777.8523 or Bryan Hunt of the Office of Management and Budget at 240.777.2786 for more information regarding this department's operating budget.

Related Links
Budget Summary
TitleActual
FY17
Budget
FY18
Estimate
FY18
Approved
FY19
%Chg
Bud/App
COUNTY GENERAL FUND
EXPENDITURES
Salaries and Wages3301692.003206342.00 3242037.00 3301886.003.0
Employee Benefits748883.00785555.00 735738.00 817310.004.0
County General Fund Personnel Costs4050575.003991897.00 3977775.00 4119196.003.2
Operating Expenses4128908.004221803.00 4221519.00 3954226.00-6.3
County General Fund Expenditures8179483.008213700.00 8199294.00 8073422.00-1.7
PERSONNEL
Full-Time28.0028.00 28.00 28.000.0
Part-Time3.003.00 3.00 3.000.0
FTEs54.8856.18 56.18 56.180.0
REVENUES
Other Charges/Fees1639.0010000.00 10000.00 10000.000.0
County General Fund Revenues1639.0010000.00 10000.00 10000.000.0
FY19 Approved Changes
TitleExpendituresFTEs
COUNTY GENERAL FUND
FY18 ORIGINAL APPROPRIATION821370056.18
Changes (with service impacts)
Enhance: Paid advertising and public outreach [Administration]400000.00
Enhance: Electronic Poll Book Replacements [Administration]118210.00
Other Adjustments (with no service impacts)
Increase Cost: FY19 Compensation Adjustment940710.00
Increase Cost: Annualization of FY18 Personnel Costs380410.00
Increase Cost: Motor Pool Adjustment9760.00
Increase Cost: Printing and Mail1980.00
Decrease Cost: Retirement Adjustment-48130.00
Decrease Cost: Anticipated State Board of Elections Billing for Voting System Lease Expenses [Administration]-3205720.00
FY19 APPROVED807342256.18
Program Summary
Program NameFY18 APPR
Expenditures
FY18 APPR
FTEs
FY19 APPR
Expenditures
FY19 APPR
FTEs
Voter Registration Services153899118.20156392118.20
Election Operations303769021.53311456420.53
Administration363701916.45339493717.45
Total821370056.18807342256.18
Future Fiscal Impacts ($000s)
TitleFY19FY20FY21FY22FY23FY24
COUNTY GENERAL FUND
EXPENDITURES
FY19 Approved8073.0000008073.0000008073.0000008073.0000008073.0000008073.000000
No inflation or compensation change is included in outyear projections.
Labor Contracts0.00000055.00000055.00000055.00000055.00000055.000000
These figures represent the estimated annualized cost of general wage adjustments, service increments, and other negotiated items.
Subtotal Expenditures8073.0000008128.0000008128.0000008128.0000008128.0000008128.000000