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Mission Statement

The mission of the Office of Community Use of Public Facilities (CUPF) is to maximize the community's use of schools and other public facilities and to identify and facilitate activities and programs that respond to the community's needs without disrupting the instructional program of the Montgomery County Public Schools (MCPS) or County operations.

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Budget Overview

The total recommended FY26 Operating Budget for the Office of Community Use of Public Facilities is $12,192,169, an increase of $751,596 or 6.57 percent from the FY25 Approved Budget of $11,440,573. Personnel Costs comprise 36.06 percent of the budget for 30 full-time position(s) and one part-time position(s), and a total of 31.07 FTEs. Total FTEs may include seasonal or temporary positions and may also reflect workforce charged to or from other departments or funds. Operating Expenses account for the remaining 63.94 percent of the FY26 budget.

County Priority Outcomes

While this program area supports all eight of the County Result Areas, the following are emphasized:

  • Thriving Youth and Families
  • A Greener County
  • Effective, Sustainable Government

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Program Performance Measures

Performance measures for this department are included below (where applicable). The FY25 estimates reflect funding based on the FY25 approved budget. The FY26 and FY27 figures are performance targets based on the FY26 recommended budget and funding for comparable service levels in FY27.

MeasureActual
FY23
Actual
FY24
Estimated
FY25
Target
FY26
Target
FY27
Hours of paid school use 1580,957735,411770,000808,500850,000
Percent of school, field, and government building users satisfied with the reservation process 289.7%91.8%93.0%
Number of groups awarded a subsidy for facility fees through either the Facility Fee Assistance Program (FFAP) or the Community Access Program (CAP) 31188587
Percent of groups awarded a subsidy for facility fees through either the Facility Fee Assistance Program (FFAP) or the Community Access Program (CAP)100%96.5%96.5%
Hours of paid school field use 452,40961,34962,57663,82865,104
Hours of paid use for government buildings2,6403,6874,0564,4614,907
Hours of paid community use in Silver Spring Civic Building at Veterans Plaza9,62512,89713,54214,21914,930
Hours of free use for government buildings24,06531,02031,33031,64331,960
1  CUPF projects a 5% increase in the upcoming years.
2  In FY24, 994 customers responded to CUPF's 5 Star Survey; 91.8% gave 3 stars or higher. The department expects a 2% increase in satisfaction in FY25 and FY26 and then the percentage remaining flat for FY27 and beyond. CUPF is dedicated to working with software developers for upgrades to reservation software.
3  In FY24, 26 groups were awarded through FFAP traditional funding. There were 59 groups awarded through CAP funding. In FY23 CUPF received a supplement of $125,000 which was not received in FY24.
4  For FY24, CUPF saw an increase closer to pre-pandemic levels. For FY25 and beyond, CUPF is projecting a gradual 2% increase in use.
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Initiatives

  • Collaborated with the Montgomery County Department of Transportation (MCDOT) for the Adopt-A-Road program to adopt a street in Wheaton, MD. The Adopt-A-Road program will merge into CUPF's Climate Ready Office Challenge goals. Required street cleanings will play a key role in making sure the street CUPF adopted, along with surrounding areas, are cleaned and maintained. CUPF will utilize this program as an opportunity to encourage staff and County partners to join the #CUPFCares mission. Opportunities like the Adopt-A-Road program that will allow CUPF to showcase volunteerism efforts, while ensuring a safe and clean environment for the residents.

  • Dveloped an innovative digital magazine, which is available on social network sites and is updated every two weeks. The digital magazine is a valuable resource for increasing access to information to a diverse population.


  • Collaborated with the Department of Technology and Enterprise Business Solutions (TEBS) to start an educational outreach podcast. The podcast streams on several social media platforms to inform the community about CUPF services and other County resources.

  • Partnered with the Department of General Services, the Office of Energy and Sustainability, and community supporters to create a daily light display that illuminates the Veteran's Plaza pavilion with a radiant and dynamic display of colors, a breathtaking tribute to the diversity that reflects the Silver Spring Arts & Entertainment District.

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Innovations and Productivity Improvements

  • CUPF has completed a comprehensive fee study to determine appropriate fees and fund balance target range and after more than 16 years without a fee increase, CUPF is adjusting its fee structure in FY26 to better meet the rising operational costs and ensure the continued quality of services. CUPF has included equity considerations when determining fee increases and the impact those increases will have on the community. The revised fee structure will allow CUPF to achieve long-term solvency and make improvements that will facilitate improved administration and operations.

  • Continue to work on improvements to the Vermont Systems Inc. (VSI) scheduling platform.

Program Descriptions

  Community Access to Public Space

This program provides community organizations and public agencies with access to public schools and government facilities for community services, programs, and events. Services performed by staff in support of this function include: user education training; centralized scheduling of schools, MCPS fields, libraries, regional service centers, County government meeting rooms, and...

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Budget Trends
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Program Contacts

Contact Vanessa Lopez-Cuevas of the Office of Community Use of Public Facilities at 240-777-2724 or Alicia Singh of the Office of Management and Budget at 240-777-2780 for more information regarding this department's operating budget.

Related Links
Budget Summary
TitleActual
FY24
Budget
FY25
Estimate
FY25
Recommended
FY26
%Chg
Bud/Rec
COMMUNITY USE OF PUBLIC FACILITIES
EXPENDITURES
Salaries and Wages2893650.003151608.00 3099387.00 3362619.006.7
Employee Benefits810637.00910657.00 888646.00 1034108.0013.6
Community Use of Public Facilities Personnel Costs3704287.004062265.00 3988033.00 4396727.008.2
Operating Expenses6901604.007378308.00 7407952.00 7795442.005.7
Community Use of Public Facilities Expenditures10605891.0011440573.00 11395985.00 12192169.006.6
PERSONNEL
Full-Time29.0030.00 30.00 30.000.0
Part-Time1.001.00 1.00 1.000.0
FTEs30.2731.07 31.07 31.070.0
REVENUES
Facility Rental Fees10253730.0011104248.00 11104248.00 12829289.0015.5
Investment Income472725.00269530.00 399000.00 334790.0024.2
Community Use of Public Facilities Revenues10726455.0011373778.00 11503248.00 13164079.0015.7
 
GRANT FUND - MCG
EXPENDITURES
Salaries and Wages0.000.00 0.00 0.000.0
Employee Benefits0.000.00 0.00 0.000.0
Grant Fund - MCG Personnel Costs0.000.00 0.00 0.000.0
Grant Fund - MCG Expenditures0.000.00 0.00 0.000.0
PERSONNEL
Full-Time0.000.00 0.00 0.000.0
Part-Time0.000.00 0.00 0.000.0
FTEs0.000.00 0.00 0.000.0
Grant Fund - MCG Revenues0.000.00 0.00 0.000.0
 
DEPARTMENT TOTALS
Total Expenditures10605891.0011440573.00 11395985.00 12192169.006.6
Total Full-Time Positions29.0030.00 30.00 30.000.0
Total Part-Time Positions1.001.00 1.00 1.000.0
Total FTEs30.2731.07 31.07 31.070.0
Total Revenues10726455.0011373778.00 11503248.00 13164079.0015.7
FY26 Recommended Changes
TitleExpendituresFTEs
COMMUNITY USE OF PUBLIC FACILITIES
FY25 ORIGINAL APPROPRIATION1144057331.07
Other Adjustments (with no service impacts)
Increase Cost: MCPS Reimbursable Utility Cost Escalation [Community Access to Public Space]3855680.00
Increase Cost: FY26 Compensation Adjustment1852160.00
Increase Cost: Annualization of FY25 Compensation Increases1001480.00
Restore: One-Time Lapse Increase [Community Access to Public Space]356250.00
Increase Cost: Annualization of FY25 Lapsed Positions248240.00
Increase Cost: Microsoft License Chargeback [Community Access to Public Space]187910.00
Increase Cost: Retirement Adjustment136070.00
Increase Cost: MCPS Reimbursable Custodial Costs [Community Access to Public Space]112500.00
Increase Cost: Security Services at Silver Spring Civic Building (SSCB) [Community Access to Public Space]100000.00
Increase Cost: VSI Annual Licensing and Transaction Fees [Community Access to Public Space]45600.00
Increase Cost: Building Space Expenses [Community Access to Public Space]15680.00
Decrease Cost: Printing and Mail Adjustment-39060.00
Decrease Cost: Motor Pool Adjustment-106970.00
Decrease Cost: Annualization of FY25 Personnel Costs-249580.00
FY26 RECOMMENDED1219216931.07
Funding Parameter Items ($000s)
TitleFY26FY27FY28FY29FY30FY31
COMMUNITY USE OF PUBLIC FACILITIES
EXPENDITURES
FY26 Recommended12192.00000012192.00000012192.00000012192.00000012192.00000012192.000000
No inflation or compensation change is included in outyear projections.
Labor Contracts0.00000033.00000033.00000033.00000033.00000033.000000
These figures represent the estimated annualized cost of general wage adjustments, service increments, and other negotiated items.
Subtotal Expenditures12192.00000012225.00000012225.00000012225.00000012225.00000012225.000000
Additional Documentation

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