Montgomery County Maryland Operating Budget

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Mission Statement

The mission of the Office of Community Use of Public Facilities (CUPF) is to maximize the community's use of schools and other public facilities and to identify and facilitate activities and programs that respond to the community's needs without disrupting the instructional program of the Montgomery County Public Schools (MCPS) or County operations.

Budget Overview

The total approved FY25 Operating Budget for the Office of Community Use of Public Facilities is $11,440,573, an increase of $301,237 or 2.70 percent from the FY24 Approved Budget of $11,139,336. Personnel Costs comprise 35.51 percent of the budget for 30 full-time position(s) and one part-time position(s), and a total of 31.07 FTEs. Total FTEs may include seasonal or temporary positions and may also reflect workforce charged to or from other departments or funds. Operating Expenses account for the remaining 64.49 percent of the FY25 budget.

County Priority Outcomes

While this program area supports all eight of the County Result Areas, the following are emphasized:

Thriving Youth and Families
A Greener County
Effective, Sustainable Government

Program Performance Measures

Performance measures for this department are included below (where applicable). The FY24 estimates reflect funding based on the FY24 approved budget. The FY25 and FY26 figures are performance targets based on the FY25 approved budget and funding for comparable service levels in FY26.

Measure	Actual FY22	Actual FY23	Estimated FY24	Target FY25	Target FY26
Hours of paid school use ¹	335,637	580,957	589,672	598,517	607,494
Percent of school, field, and government building users satisfied with the reservation process ²	95.2%	89.7%	95.0%
Number of groups awarded a subsidy for facility fees through either the Facility Fee Assistance Program (FFAP) or the Community Access Program (CAP) ³	122	118	90
Percent of groups awarded a subsidy for facility fees through either the Facility Fee Assistance Program (FFAP) or the Community Access Program (CAP) ⁴	100%	100%	100%
Hours of paid school field use ⁵	55,880	52,409	54,243	56,955	59,803
Hours of paid use for government buildings	1,632	2,640	2,772	2,911	3,059
Hours of paid community use in Silver Spring Civic Building at Veterans Plaza	11,629	9,625	10,106	10,611	11,142
Hours of free use for government buildings	40,644	24,065	24,306	24,549	24,794

¹  CUPF returned to pre-pandemic hours of use in FY23 and hopes to continue to increase at a rate of 1.5% for FY24 and beyond.
²  In FY23, 976 customers responded to CUPF's 5 Star Survey. CUPF went through a software transition in FY23 which might have contributed to the slight decrease in the satisfaction survey. The department expects users to be more satisfied as they become more familiar with the new software.
³  In FY23, 42 groups were awarded FFAP through the special appropriation through CARES funding and 17 groups were awarded through traditional funding. There were 59 groups awarded through CAP funding. In FY24, CUPF had an additional $20,000 for FFAP and $20,000 for CAP funding through a state funded grant.
⁴  All FY23 applicants for Fee Facility Award Program and Community Access Program were granted subsidy awards. For FY24 and beyond, CUPF is projecting to maintain a 100% applicant approval rate.
⁵  In FY22, the County Council appropriated $500,000 to the FFAP to cover the facility fees for youth sports and organizations to make field use more available. For FY23, the County Council appropriated an additional $125,000 for FFAP funding. For FY24, CUPF is projecting a modest 3.5% increase. For FY25 and FY26, CUPF is projecting a gradual 5% increase in use.

Initiatives

Complete a fee study analysis to determine whether a fee adjustment is necessary for permitting purposes and to perform the required level of service.
Continue coordination efforts with Montgomery County agencies, Montgomery County Collaboration Council and local municipalities, to improve access and availability of programs and resources to support low-income at-risk children and youth during out of school time.
Expand programming at the Silver Spring Civic Building with the addition of a Program Specialist position.

Innovations and Productivity Improvements

Awarded $80,000 from the Safe Summer Initiative grant from the State of Maryland to create and support opportunities for at-risk youth. Funding supported the Fee Facility Assistance Program (FFAP), Community Access Program (CAP), and Out of School Time programs.
Developed partnerships with Collaboration Council, WorkForce Montgomery, Latin American Youth Council, and local municipalities in support of increasing out of school activities for children and youths.
Continue expansion of outreach efforts and marketing strategies to inform the public about the permitting process by incorporating media campaigns, workshops, CUPF newsletters, and website content.

Program Descriptions

Community Access to Public Space

This program provides community organizations and public agencies with access to public schools and government facilities for community services, programs, and events. Services performed by staff in support of this function include: user education training; centralized scheduling of schools, MCPS fields, libraries, regional service centers, County government meeting rooms, and...

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2025 APPROVED Budget

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Data

Budget Snapshot

11.4M FY25 Approved
Operating Budget

31.1 Full Time
Equivalents

Budget Trends

Program Contacts

Contact Ramona Bell-Pearson of the Office of Community Use of Public Facilities at 240.777.2722 or Alicia Singh of the Office of Management and Budget at 240.777.2780 for more information regarding this department's operating budget.

Related Links

Montgomery County MD Home Page

Budget Summary

Title	Actual FY23	Budget FY24	Estimate FY24	Approved FY25	%Chg Bud/App
COMMUNITY USE OF PUBLIC FACILITIES
EXPENDITURES
Salaries and Wages	2330556.00	2931903.00	2866243.00	3151608.00	7.5
Employee Benefits	615563.00	835714.00	806676.00	910657.00	9.0
Community Use of Public Facilities Personnel Costs	2946119.00	3767617.00	3672919.00	4062265.00	7.8
Operating Expenses	4565783.00	7371719.00	6727957.00	7378308.00	0.1
Community Use of Public Facilities Expenditures	7511902.00	11139336.00	10400876.00	11440573.00	2.7
PERSONNEL
Full-Time	29.00	29.00	29.00	30.00	3.5
Part-Time	1.00	1.00	1.00	1.00	0.0
FTEs	30.27	30.27	30.27	31.07	2.6
REVENUES
Facility Rental Fees	8892323.00	11900248.00	10194261.00	11104248.00	-6.7
Investment Income	208732.00	46260.00	342400.00	269530.00	482.6
Community Use of Public Facilities Revenues	9101055.00	11946508.00	10536661.00	11373778.00	-4.8

GRANT FUND - MCG
EXPENDITURES
Salaries and Wages	0.00	0.00	0.00	0.00	0.0
Employee Benefits	0.00	0.00	0.00	0.00	0.0
Grant Fund - MCG Personnel Costs	0.00	0.00	0.00	0.00	0.0
Operating Expenses	125000.00	0.00	0.00	0.00	0.0
Grant Fund - MCG Expenditures	125000.00	0.00	0.00	0.00	0.0
PERSONNEL
Full-Time	0.00	0.00	0.00	0.00	0.0
Part-Time	0.00	0.00	0.00	0.00	0.0
FTEs	0.00	0.00	0.00	0.00	0.0
REVENUES
Federal Grants	125000.00	0.00	0.00	0.00	0.0
Grant Fund - MCG Revenues	125000.00	0.00	0.00	0.00	0.0

DEPARTMENT TOTALS
Total Expenditures	7636902.00	11139336.00	10400876.00	11440573.00	2.7
Total Full-Time Positions	29.00	29.00	29.00	30.00	3.4
Total Part-Time Positions	1.00	1.00	1.00	1.00	0.0
Total FTEs	30.27	30.27	30.27	31.07	2.6
Total Revenues	9226055.00	11946508.00	10536661.00	11373778.00	-4.8

FY25 Approved Changes

Title	Expenditures	FTEs
COMMUNITY USE OF PUBLIC FACILITIES
FY24 ORIGINAL APPROPRIATION	11139336	30.27
Changes (with service impacts)
Enhance: Additional Program Specialist I expand programming at the Silver Spring Civic Building [Community Access to Public Space]	74473	1.00
Eliminate: Seasonal Temp Charges [Community Access to Public Space]	-10000	-0.20
Other Adjustments (with no service impacts)
Increase Cost: FY25 Compensation Adjustment	154200	0.00
Increase Cost: Annualization of FY24 Compensation Increases	153777	0.00
Increase Cost: Motor Pool Adjustment	6269	0.00
Increase Cost: Printing and Mail	320	0.00
Decrease Cost: Retirement Adjustment	-9314	0.00
Decrease Cost: Annualization of FY24 Personnel Costs	-32863	0.00
Decrease Cost: Lapse Adjustment	-35625	0.00
FY25 APPROVED	11440573	31.07

Funding Parameter Items ($000s)

Title	FY25	FY26	FY27	FY28	FY29	FY30
COMMUNITY USE OF PUBLIC FACILITIES
EXPENDITURES
FY25 Approved	11441.000000	11441.000000	11441.000000	11441.000000	11441.000000	11441.000000
No inflation or compensation change is included in outyear projections.
Annualization of Positions Approved in FY25	0.000000	25.000000	25.000000	25.000000	25.000000	25.000000
New positions in the FY25 budget are generally assumed to be filled at least three months after the fiscal year begins. Therefore, the above amounts reflect annualization of these positions in the outyears.
Restore One-Time Lapse Increase	0.000000	36.000000	36.000000	36.000000	36.000000	36.000000
Restores in FY26 the one-time lapse increase made in the FY25 budget.
Labor Contracts	0.000000	92.000000	92.000000	92.000000	92.000000	92.000000
These figures represent the estimated annualized cost of general wage adjustments, service increments, and other negotiated items.
Subtotal Expenditures	11441.000000	11594.000000	11594.000000	11594.000000	11594.000000	11594.000000