Montgomery County Maryland Operating Budget

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Mission Statement

The mission of the Office of Community Use of Public Facilities (CUPF) is to maximize the community's use of schools and other public facilities and to identify and facilitate activities and programs that respond to the community's needs without disrupting the instructional program of the Montgomery County Public Schools (MCPS) or County operations.

Budget Overview

The total recommended FY26 Operating Budget for the Office of Community Use of Public Facilities is $12,192,169, an increase of $751,596 or 6.57 percent from the FY25 Approved Budget of $11,440,573. Personnel Costs comprise 36.06 percent of the budget for 30 full-time position(s) and one part-time position(s), and a total of 31.07 FTEs. Total FTEs may include seasonal or temporary positions and may also reflect workforce charged to or from other departments or funds. Operating Expenses account for the remaining 63.94 percent of the FY26 budget.

County Priority Outcomes

While this program area supports all eight of the County Result Areas, the following are emphasized:

Thriving Youth and Families
A Greener County
Effective, Sustainable Government

Program Performance Measures

Performance measures for this department are included below (where applicable). The FY25 estimates reflect funding based on the FY25 approved budget. The FY26 and FY27 figures are performance targets based on the FY26 recommended budget and funding for comparable service levels in FY27.

Measure	Actual FY23	Actual FY24	Estimated FY25	Target FY26	Target FY27
Hours of paid school use ¹	580,957	735,411	770,000	808,500	850,000
Percent of school, field, and government building users satisfied with the reservation process ²	89.7%	91.8%	93.0%
Number of groups awarded a subsidy for facility fees through either the Facility Fee Assistance Program (FFAP) or the Community Access Program (CAP) ³	118	85	87
Percent of groups awarded a subsidy for facility fees through either the Facility Fee Assistance Program (FFAP) or the Community Access Program (CAP)	100%	96.5%	96.5%
Hours of paid school field use ⁴	52,409	61,349	62,576	63,828	65,104
Hours of paid use for government buildings	2,640	3,687	4,056	4,461	4,907
Hours of paid community use in Silver Spring Civic Building at Veterans Plaza	9,625	12,897	13,542	14,219	14,930
Hours of free use for government buildings	24,065	31,020	31,330	31,643	31,960

¹  CUPF projects a 5% increase in the upcoming years.
²  In FY24, 994 customers responded to CUPF's 5 Star Survey; 91.8% gave 3 stars or higher. The department expects a 2% increase in satisfaction in FY25 and FY26 and then the percentage remaining flat for FY27 and beyond. CUPF is dedicated to working with software developers for upgrades to reservation software.
³  In FY24, 26 groups were awarded through FFAP traditional funding. There were 59 groups awarded through CAP funding. In FY23 CUPF received a supplement of $125,000 which was not received in FY24.
⁴  For FY24, CUPF saw an increase closer to pre-pandemic levels. For FY25 and beyond, CUPF is projecting a gradual 2% increase in use.

Initiatives

Collaborated with the Montgomery County Department of Transportation (MCDOT) for the Adopt-A-Road program to adopt a street in Wheaton, MD. The Adopt-A-Road program will merge into CUPF's Climate Ready Office Challenge goals. Required street cleanings will play a key role in making sure the street CUPF adopted, along with surrounding areas, are cleaned and maintained. CUPF will utilize this program as an opportunity to encourage staff and County partners to join the #CUPFCares mission. Opportunities like the Adopt-A-Road program that will allow CUPF to showcase volunteerism efforts, while ensuring a safe and clean environment for the residents.
Dveloped an innovative digital magazine, which is available on social network sites and is updated every two weeks. The digital magazine is a valuable resource for increasing access to information to a diverse population.
Collaborated with the Department of Technology and Enterprise Business Solutions (TEBS) to start an educational outreach podcast. The podcast streams on several social media platforms to inform the community about CUPF services and other County resources.
Partnered with the Department of General Services, the Office of Energy and Sustainability, and community supporters to create a daily light display that illuminates the Veteran's Plaza pavilion with a radiant and dynamic display of colors, a breathtaking tribute to the diversity that reflects the Silver Spring Arts & Entertainment District.

Innovations and Productivity Improvements

CUPF has completed a comprehensive fee study to determine appropriate fees and fund balance target range and after more than 16 years without a fee increase, CUPF is adjusting its fee structure in FY26 to better meet the rising operational costs and ensure the continued quality of services. CUPF has included equity considerations when determining fee increases and the impact those increases will have on the community. The revised fee structure will allow CUPF to achieve long-term solvency and make improvements that will facilitate improved administration and operations.
Continue to work on improvements to the Vermont Systems Inc. (VSI) scheduling platform.

Program Descriptions

Community Access to Public Space

This program provides community organizations and public agencies with access to public schools and government facilities for community services, programs, and events. Services performed by staff in support of this function include: user education training; centralized scheduling of schools, MCPS fields, libraries, regional service centers, County government meeting rooms, and...

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2026 RECOMMENDED Budget

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Data

Budget Snapshot

12.2M FY26 Recommended
Operating Budget

31.1 Full Time
Equivalents

Budget Trends

Program Contacts

Contact Vanessa Lopez-Cuevas of the Office of Community Use of Public Facilities at 240-777-2724 or Alicia Singh of the Office of Management and Budget at 240-777-2780 for more information regarding this department's operating budget.

Related Links

Montgomery County MD Home Page

Budget Summary

Title	Actual FY24	Budget FY25	Estimate FY25	Recommended FY26	%Chg Bud/Rec
COMMUNITY USE OF PUBLIC FACILITIES
EXPENDITURES
Salaries and Wages	2893650.00	3151608.00	3099387.00	3362619.00	6.7
Employee Benefits	810637.00	910657.00	888646.00	1034108.00	13.6
Community Use of Public Facilities Personnel Costs	3704287.00	4062265.00	3988033.00	4396727.00	8.2
Operating Expenses	6901604.00	7378308.00	7407952.00	7795442.00	5.7
Community Use of Public Facilities Expenditures	10605891.00	11440573.00	11395985.00	12192169.00	6.6
PERSONNEL
Full-Time	29.00	30.00	30.00	30.00	0.0
Part-Time	1.00	1.00	1.00	1.00	0.0
FTEs	30.27	31.07	31.07	31.07	0.0
REVENUES
Facility Rental Fees	10253730.00	11104248.00	11104248.00	12829289.00	15.5
Investment Income	472725.00	269530.00	399000.00	334790.00	24.2
Community Use of Public Facilities Revenues	10726455.00	11373778.00	11503248.00	13164079.00	15.7

GRANT FUND - MCG
EXPENDITURES
Salaries and Wages	0.00	0.00	0.00	0.00	0.0
Employee Benefits	0.00	0.00	0.00	0.00	0.0
Grant Fund - MCG Personnel Costs	0.00	0.00	0.00	0.00	0.0
Grant Fund - MCG Expenditures	0.00	0.00	0.00	0.00	0.0
PERSONNEL
Full-Time	0.00	0.00	0.00	0.00	0.0
Part-Time	0.00	0.00	0.00	0.00	0.0
FTEs	0.00	0.00	0.00	0.00	0.0
Grant Fund - MCG Revenues	0.00	0.00	0.00	0.00	0.0

DEPARTMENT TOTALS
Total Expenditures	10605891.00	11440573.00	11395985.00	12192169.00	6.6
Total Full-Time Positions	29.00	30.00	30.00	30.00	0.0
Total Part-Time Positions	1.00	1.00	1.00	1.00	0.0
Total FTEs	30.27	31.07	31.07	31.07	0.0
Total Revenues	10726455.00	11373778.00	11503248.00	13164079.00	15.7

FY26 Recommended Changes

Title	Expenditures	FTEs
COMMUNITY USE OF PUBLIC FACILITIES
FY25 ORIGINAL APPROPRIATION	11440573	31.07
Other Adjustments (with no service impacts)
Increase Cost: MCPS Reimbursable Utility Cost Escalation [Community Access to Public Space]	385568	0.00
Increase Cost: FY26 Compensation Adjustment	185216	0.00
Increase Cost: Annualization of FY25 Compensation Increases	100148	0.00
Restore: One-Time Lapse Increase [Community Access to Public Space]	35625	0.00
Increase Cost: Annualization of FY25 Lapsed Positions	24824	0.00
Increase Cost: Microsoft License Chargeback [Community Access to Public Space]	18791	0.00
Increase Cost: Retirement Adjustment	13607	0.00
Increase Cost: MCPS Reimbursable Custodial Costs [Community Access to Public Space]	11250	0.00
Increase Cost: Security Services at Silver Spring Civic Building (SSCB) [Community Access to Public Space]	10000	0.00
Increase Cost: VSI Annual Licensing and Transaction Fees [Community Access to Public Space]	4560	0.00
Increase Cost: Building Space Expenses [Community Access to Public Space]	1568	0.00
Decrease Cost: Printing and Mail Adjustment	-3906	0.00
Decrease Cost: Motor Pool Adjustment	-10697	0.00
Decrease Cost: Annualization of FY25 Personnel Costs	-24958	0.00
FY26 RECOMMENDED	12192169	31.07

Funding Parameter Items ($000s)

Title	FY26	FY27	FY28	FY29	FY30	FY31
COMMUNITY USE OF PUBLIC FACILITIES
EXPENDITURES
FY26 Recommended	12192.000000	12192.000000	12192.000000	12192.000000	12192.000000	12192.000000
No inflation or compensation change is included in outyear projections.
Labor Contracts	0.000000	33.000000	33.000000	33.000000	33.000000	33.000000
These figures represent the estimated annualized cost of general wage adjustments, service increments, and other negotiated items.
Subtotal Expenditures	12192.000000	12225.000000	12225.000000	12225.000000	12225.000000	12225.000000

Additional Documentation