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Mission Statement

The mission of the Office of Community Use of Public Facilities (CUPF) is to maximize the community's use of schools and other public facilities and to identify and facilitate activities and programs that respond to the community's needs without disrupting the instructional program of the Montgomery County Public Schools (MCPS) or County operations.

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Budget Overview

The total approved FY25 Operating Budget for the Office of Community Use of Public Facilities is $11,440,573, an increase of $301,237 or 2.70 percent from the FY24 Approved Budget of $11,139,336. Personnel Costs comprise 35.51 percent of the budget for 30 full-time position(s) and one part-time position(s), and a total of 31.07 FTEs. Total FTEs may include seasonal or temporary positions and may also reflect workforce charged to or from other departments or funds. Operating Expenses account for the remaining 64.49 percent of the FY25 budget.

County Priority Outcomes

While this program area supports all eight of the County Result Areas, the following are emphasized:

  • Thriving Youth and Families
  • A Greener County
  • Effective, Sustainable Government

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Program Performance Measures

Performance measures for this department are included below (where applicable). The FY24 estimates reflect funding based on the FY24 approved budget. The FY25 and FY26 figures are performance targets based on the FY25 approved budget and funding for comparable service levels in FY26.

MeasureActual
FY22
Actual
FY23
Estimated
FY24
Target
FY25
Target
FY26
Hours of paid school use 1335,637580,957589,672598,517607,494
Percent of school, field, and government building users satisfied with the reservation process 295.2%89.7%95.0%
Number of groups awarded a subsidy for facility fees through either the Facility Fee Assistance Program (FFAP) or the Community Access Program (CAP) 312211890
Percent of groups awarded a subsidy for facility fees through either the Facility Fee Assistance Program (FFAP) or the Community Access Program (CAP) 4100%100%100%
Hours of paid school field use 555,88052,40954,24356,95559,803
Hours of paid use for government buildings1,6322,6402,7722,9113,059
Hours of paid community use in Silver Spring Civic Building at Veterans Plaza11,6299,62510,10610,61111,142
Hours of free use for government buildings40,64424,06524,30624,54924,794
1  CUPF returned to pre-pandemic hours of use in FY23 and hopes to continue to increase at a rate of 1.5% for FY24 and beyond.
2  In FY23, 976 customers responded to CUPF's 5 Star Survey. CUPF went through a software transition in FY23 which might have contributed to the slight decrease in the satisfaction survey. The department expects users to be more satisfied as they become more familiar with the new software.
3  In FY23, 42 groups were awarded FFAP through the special appropriation through CARES funding and 17 groups were awarded through traditional funding. There were 59 groups awarded through CAP funding. In FY24, CUPF had an additional $20,000 for FFAP and $20,000 for CAP funding through a state funded grant.
4  All FY23 applicants for Fee Facility Award Program and Community Access Program were granted subsidy awards. For FY24 and beyond, CUPF is projecting to maintain a 100% applicant approval rate.
5  In FY22, the County Council appropriated $500,000 to the FFAP to cover the facility fees for youth sports and organizations to make field use more available. For FY23, the County Council appropriated an additional $125,000 for FFAP funding. For FY24, CUPF is projecting a modest 3.5% increase. For FY25 and FY26, CUPF is projecting a gradual 5% increase in use.
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Initiatives

  • Complete a fee study analysis to determine whether a fee adjustment is necessary for permitting purposes and to perform the required level of service.
  • Continue coordination efforts with Montgomery County agencies, Montgomery County Collaboration Council and local municipalities, to improve access and availability of programs and resources to support low-income at-risk children and youth during out of school time.
  • Expand programming at the Silver Spring Civic Building with the addition of a Program Specialist position.

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Innovations and Productivity Improvements

  • Awarded $80,000 from the Safe Summer Initiative grant from the State of Maryland to create and support opportunities for at-risk youth. Funding supported the Fee Facility Assistance Program (FFAP), Community Access Program (CAP), and Out of School Time programs.

  • Developed partnerships with Collaboration Council, WorkForce Montgomery, Latin American Youth Council, and local municipalities in support of increasing out of school activities for children and youths.
  • Continue expansion of outreach efforts and marketing strategies to inform the public about the permitting process by incorporating media campaigns, workshops, CUPF newsletters, and website content.

Program Descriptions

  Community Access to Public Space

This program provides community organizations and public agencies with access to public schools and government facilities for community services, programs, and events. Services performed by staff in support of this function include: user education training; centralized scheduling of schools, MCPS fields, libraries, regional service centers, County government meeting rooms, and...

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Budget Trends
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Program Contacts

Contact Ramona Bell-Pearson of the Office of Community Use of Public Facilities at 240.777.2722 or Alicia Singh of the Office of Management and Budget at 240.777.2780 for more information regarding this department's operating budget.

Related Links
Budget Summary
TitleActual
FY23
Budget
FY24
Estimate
FY24
Approved
FY25
%Chg
Bud/App
COMMUNITY USE OF PUBLIC FACILITIES
EXPENDITURES
Salaries and Wages2330556.002931903.00 2866243.00 3151608.007.5
Employee Benefits615563.00835714.00 806676.00 910657.009.0
Community Use of Public Facilities Personnel Costs2946119.003767617.00 3672919.00 4062265.007.8
Operating Expenses4565783.007371719.00 6727957.00 7378308.000.1
Community Use of Public Facilities Expenditures7511902.0011139336.00 10400876.00 11440573.002.7
PERSONNEL
Full-Time29.0029.00 29.00 30.003.5
Part-Time1.001.00 1.00 1.000.0
FTEs30.2730.27 30.27 31.072.6
REVENUES
Facility Rental Fees8892323.0011900248.00 10194261.00 11104248.00-6.7
Investment Income208732.0046260.00 342400.00 269530.00482.6
Community Use of Public Facilities Revenues9101055.0011946508.00 10536661.00 11373778.00-4.8
 
GRANT FUND - MCG
EXPENDITURES
Salaries and Wages0.000.00 0.00 0.000.0
Employee Benefits0.000.00 0.00 0.000.0
Grant Fund - MCG Personnel Costs0.000.00 0.00 0.000.0
Operating Expenses125000.000.00 0.00 0.000.0
Grant Fund - MCG Expenditures125000.000.00 0.00 0.000.0
PERSONNEL
Full-Time0.000.00 0.00 0.000.0
Part-Time0.000.00 0.00 0.000.0
FTEs0.000.00 0.00 0.000.0
REVENUES
Federal Grants125000.000.00 0.00 0.000.0
Grant Fund - MCG Revenues125000.000.00 0.00 0.000.0
 
DEPARTMENT TOTALS
Total Expenditures7636902.0011139336.00 10400876.00 11440573.002.7
Total Full-Time Positions29.0029.00 29.00 30.003.4
Total Part-Time Positions1.001.00 1.00 1.000.0
Total FTEs30.2730.27 30.27 31.072.6
Total Revenues9226055.0011946508.00 10536661.00 11373778.00-4.8
FY25 Approved Changes
TitleExpendituresFTEs
COMMUNITY USE OF PUBLIC FACILITIES
FY24 ORIGINAL APPROPRIATION1113933630.27
Changes (with service impacts)
Enhance: Additional Program Specialist I expand programming at the Silver Spring Civic Building [Community Access to Public Space]744731.00
Eliminate: Seasonal Temp Charges [Community Access to Public Space]-10000-0.20
Other Adjustments (with no service impacts)
Increase Cost: FY25 Compensation Adjustment1542000.00
Increase Cost: Annualization of FY24 Compensation Increases1537770.00
Increase Cost: Motor Pool Adjustment62690.00
Increase Cost: Printing and Mail3200.00
Decrease Cost: Retirement Adjustment-93140.00
Decrease Cost: Annualization of FY24 Personnel Costs-328630.00
Decrease Cost: Lapse Adjustment-356250.00
FY25 APPROVED1144057331.07
Funding Parameter Items ($000s)
TitleFY25FY26FY27FY28FY29FY30
COMMUNITY USE OF PUBLIC FACILITIES
EXPENDITURES
FY25 Approved11441.00000011441.00000011441.00000011441.00000011441.00000011441.000000
No inflation or compensation change is included in outyear projections.
Annualization of Positions Approved in FY250.00000025.00000025.00000025.00000025.00000025.000000
New positions in the FY25 budget are generally assumed to be filled at least three months after the fiscal year begins. Therefore, the above amounts reflect annualization of these positions in the outyears.
Restore One-Time Lapse Increase0.00000036.00000036.00000036.00000036.00000036.000000
Restores in FY26 the one-time lapse increase made in the FY25 budget.
Labor Contracts0.00000092.00000092.00000092.00000092.00000092.000000
These figures represent the estimated annualized cost of general wage adjustments, service increments, and other negotiated items.
Subtotal Expenditures11441.00000011594.00000011594.00000011594.00000011594.00000011594.000000