Montgomery County Maryland Operating Budget

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Mission Statement

The mission of the Office of Community Use of Public Facilities (CUPF) is to maximize the community's use of schools and other public facilities and to identify and facilitate activities and programs that respond to the community's needs without disrupting the instructional program of the Montgomery County Public Schools (MCPS) or County operations.

Budget Overview

The total recommended FY27 Operating Budget for the Office of Community Use of Public Facilities is $12,468,452, an increase of $276,283 or 2.27 percent from the FY26 Approved Budget of $12,192,169. Personnel Costs comprise 35.64 percent of the budget for 30 full-time position(s) and one part-time position(s), and a total of 31.07 FTEs. Total FTEs may include seasonal or temporary positions and may also reflect workforce charged to or from other departments or funds. Operating Expenses account for the remaining 64.36 percent of the FY27 budget.

County Priority Outcomes

While this program area supports all eight of the County Result Areas, the following are emphasized:

Thriving Youth and Families
A Greener County
Effective, Sustainable Government

Program Performance Measures

Performance measures for this department are included below (where applicable). The FY26 estimates reflect funding based on the FY26 approved budget. The FY27 and FY28 figures are performance targets based on the FY27 recommended budget and funding for comparable service levels in FY28.

Measure	Actual FY24	Actual FY25	Estimated FY26	Target FY27	Target FY28
Hours of paid school use	575,003	524,834	551,076	578,630	607,562
Hours of paid school field use	61,349	63,606	66,786	70,126	73,632
Hours of paid use for government buildings	3,687	4,435	3,770	3,770	3,770
Hours of paid community use in Silver Spring Civic Building at Veterans Plaza	12,897	13,126	13,389	13,656	13,929
Hours of free use for government buildings	31,020	38,258	43,997	50,596	58,186
Number of groups awarded a subsidy for facility fees through either the Facility Fee Assistance Program (FFAP) or the Community Access Program (CAP)	85	94	95
Percent of groups awarded a subsidy for facility fees through either the Facility Fee Assistance Program (FFAP) or the Community Access Program (CAP) ¹	96.5%	78.3%	80.3%
Percent of school, field, and government building users satisfied with the reservation process	91.8%	88.8%	90.8%

¹ The decrease in percent of groups awarded a subsidy in FY25 is due to the volume of requests received by the department exceeding the available funding.

Initiatives

Adjust FY27 fee structure to meet the rising operational costs and to ensure continued quality of services. The FY27 fee increase allows CUPF to achieve long-term solvency and make improvements that support more effective administration and operations.
Montgomery County Public Libraries, the Circuit Court, the Leggett Executive Office Building, and the Council Office Building are available for free facility use, ensuring that residents across the Montgomery County have equitable access to public spaces.

Innovations and Productivity Improvements

Partnered with TEBS to offer 360-degree virtual tours of rental facilities, allowing customers to remotely explore available spaces at Montgomery County Public Schools (MCPS) and the Silver Spring Civic Building, and better visualize the ideal setting for events.
Reorganized the department to streamline processes and create a more efficient, sustainable business model.

Program Descriptions

Community Access to Public Space

This program provides community organizations and public agencies with access to public schools and government facilities for community services, programs, and events. Services performed by staff in support of this function include: user education training; centralized scheduling of schools, MCPS fields, libraries, regional service centers, County government meeting rooms, and...

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2027 RECOMMENDED Budget

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Data

Budget Snapshot

12.5M FY27 Recommended
Operating Budget

31.1 Full Time
Equivalents

Budget Trends

Program Contacts

Contact Vanessa Lopez-Cuevas of the Office of Community Use of Public Facilities at 240-777-2724 or Mahnoor Anjum of the Office of Management and Budget at 240-777-2771 for more information regarding this department's operating budget.

Related Links

Montgomery County MD Home Page

Budget Summary

Title	Actual FY25	Budget FY26	Estimate FY26	Recommended FY27	%Chg Bud/Rec
COMMUNITY USE OF PUBLIC FACILITIES
EXPENDITURES
Salaries and Wages	3116627.00	3367141.00	3146021.00	3378319.00	0.3
Employee Benefits	891068.00	1029586.00	897347.00	1065746.00	3.5
Community Use of Public Facilities Personnel Costs	4007695.00	4396727.00	4043368.00	4444065.00	1.1
Operating Expenses	7526007.00	7795442.00	7558355.00	8024387.00	2.9
Community Use of Public Facilities Expenditures	11533702.00	12192169.00	11601723.00	12468452.00	2.3
PERSONNEL
Full-Time	30.00	30.00	30.00	30.00	0.0
Part-Time	1.00	1.00	1.00	1.00	0.0
FTEs	31.07	31.07	31.07	31.07	0.0
REVENUES
Facility Rental Fees	10885479.00	12829289.00	13067947.00	14311053.00	11.5
Investment Income	192620.00	334790.00	145540.00	115060.00	-65.6
Miscellaneous Revenues	856.00	0.00	0.00	0.00	0.0
Community Use of Public Facilities Revenues	11078955.00	13164079.00	13213487.00	14426113.00	9.6

GRANT FUND - MCG
EXPENDITURES
Salaries and Wages	0.00	0.00	0.00	0.00	0.0
Employee Benefits	0.00	0.00	0.00	0.00	0.0
Grant Fund - MCG Personnel Costs	0.00	0.00	0.00	0.00	0.0
Grant Fund - MCG Expenditures	0.00	0.00	0.00	0.00	0.0
PERSONNEL
Full-Time	0.00	0.00	0.00	0.00	0.0
Part-Time	0.00	0.00	0.00	0.00	0.0
FTEs	0.00	0.00	0.00	0.00	0.0
Grant Fund - MCG Revenues	0.00	0.00	0.00	0.00	0.0

DEPARTMENT TOTALS
Total Expenditures	11533702.00	12192169.00	11601723.00	12468452.00	2.3
Total Full-Time Positions	30.00	30.00	30.00	30.00	0.0
Total Part-Time Positions	1.00	1.00	1.00	1.00	0.0
Total FTEs	31.07	31.07	31.07	31.07	0.0
Total Revenues	11078955.00	13164079.00	13213487.00	14426113.00	9.6

FY27 Recommended Changes

Title	Expenditures	FTEs
COMMUNITY USE OF PUBLIC FACILITIES
FY26 ORIGINAL APPROPRIATION	12192169	31.07
Other Adjustments (with no service impacts)
Increase Cost: MCPS Reimbursable Utility Cost Escalation [Community Access to Public Space]	183710	0.00
Increase Cost: FY27 Compensation Adjustment	154018	0.00
Increase Cost: Annualization of FY26 Compensation Increases	33249	0.00
Increase Cost: Building Space Expenses [Community Access to Public Space]	31204	0.00
Increase Cost: Motor Pool Adjustment	7425	0.00
Increase Cost: Printing and Mail	6606	0.00
Decrease Cost: Retirement Adjustment	-9990	0.00
Decrease Cost: Annualization of FY26 Personnel Costs	-129939	0.00
FY27 RECOMMENDED	12468452	31.07

Funding Parameter Items ($000s)

Title	FY27	FY28	FY29	FY30	FY31	FY32
COMMUNITY USE OF PUBLIC FACILITIES
EXPENDITURES
FY27 Recommended	12468.000000	12468.000000	12468.000000	12468.000000	12468.000000	12468.000000
No inflation or compensation change is included in outyear projections.
MCPS Reimbursable Utility Cost Escalation	0.000000	205.000000	423.000000	659.000000	913.000000	1185.000000
Items recommended for funding in FY27, including the utility cost escalation reimbursed to MCPS, will be adjusted within the base in the outyears.
Wheaton Office Building Lease Expense	0.000000	2.000000	1.000000	2.000000	4.000000	4.000000
Items recommended for funding in FY27, including the lease expense for the Wheaton Headquarters office building, will be adjusted within the base in the outyears.
Labor Contracts	0.000000	37.000000	37.000000	37.000000	37.000000	37.000000
These figures represent the estimated annualized cost of general wage adjustments, service increments, and other negotiated items.
Subtotal Expenditures	12468.000000	12712.000000	12929.000000	13166.000000	13422.000000	13694.000000

Additional Documentation