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Mission Statement

The mission of the Office of Community Use of Public Facilities (CUPF) is to maximize the community's use of schools and other public facilities and to identify and facilitate activities and programs that respond to the community's needs without disrupting the instructional program of the Montgomery County Public Schools or County operations.


Budget Overview

The total FY21 Recommended Operating Budget for the Office of Community Use of Public Facilities is $11,933,974, a decrease of $8,549 or 0.07 percent from the FY20 Approved Budget of $11,942,523. Personnel Costs comprise 30.01 percent of the budget for 30 full-time position(s) and one part-time position(s), and a total of 31.27 FTEs. Total FTEs may include seasonal or temporary positions and may also reflect workforce charged to or from other departments or funds. Operating Expenses account for the remaining 69.99 percent of the FY21 budget.

In addition, a portion of prior year Community Use of Public Facilities fund balance has been allocated to the Maryland-National Capital Park and Planning Commission's (M-NCPPC) FY21 and FY22 Capital Improvements Program (CIP) Ballfields Initiative.

County Priority Outcomes

While this program area supports all eight of the County Result Areas, the following are emphasized:

  • Thriving Youth and Families
  • A Greener County
  • Effective, Sustainable Government


Program Performance Measures

Performance measures for this department are included below (where applicable). The FY20 estimates reflect funding based on the FY20 approved budget. The FY21 and FY22 figures are performance targets based on the FY21 recommended budget and funding for comparable service levels in FY22.

Hours of paid school use557,539563,759575,034575,034586,535
Percent of school, field, and government building users satisfied with the reservation process92%94%95%95%95%
Number of groups awarded a subsidy for facility fees through either the Facility Fee Assistance Program (FFAP) or the Community Access Program (CAP) 1102113115115115
Percent of groups awarded a subsidy for facility fees through either the Facility Fee Assistance Program (FFAP) or the Community Access Program (CAP) 270.5%73.8%77.0%77.0%77.0%
1  Data not available for this measure prior to FY19. In FY19, 27 groups received a subsidy through the Facility Fee Assistance Program and 86 groups received a subsidy through the Community Access Program.
2  Data not available for this measure prior to FY19. In FY19, 64.3% of groups submitting FFAP applications were funded, and 77.5% of groups submitting CAP applications were funded.


  • Relocate Community Use of Public Facilities offices to Wheaton as part of a Countywide initiative to centralize government services to support business growth and development. This move was planned as part of the Wheaton Redevelopment Program, which will encourage private reinvestment in Wheaton through targeted, complementary public investment.


Innovations and Productivity Improvements

  • CUPF provides two subsidy programs to users - the Facility Fee Assistance Program (FFAP) and the Community Access Program (CAP). These programs continue to assist an increasing number of nonprofit groups serving at-risk, low-income persons, and community groups in general by making use of public space more affordable. For the first time since the subsidies were created, the entire FFAP fund of $75,000 was expended, as was the entire CAP fund of $150,000.
  • CUPF is working in partnership with Montgomery County Public Schools (MCPS), the Parks Department, and the Department of Recreation on a Ballfield Initiative to renovate playing fields. CUPF issues permits for 212 MCPS ballfields at elementary, middle, and high schools while the Parks Department maintains 201 athletic fields on 120 MCPS sites. The FY21 Recommended Budget includes a $600,000 transfer from CUPF to the Parks Department for ballfield maintenance.

  • Enhanced audio-visual capability at the Silver Spring Civic Building with a $130,000 expenditure on new technology.
  • Assisted a total of 86 groups including community groups and non-profits in FY19 with an award through the Community Access Program (CAP) for use of the Silver Spring Civic Building and Veterans Plaza, an increase of over 10% from FY18.

Program Descriptions

  Community Access to Public Space

This program provides community organizations and public agencies with access to public schools and government facilities for community services, programs, and events. Services performed by staff in support of this function include: user education training; centralized scheduling of schools, M-NCPPC fields, libraries, regional service centers, County government meeting rooms, and...

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Budget Trends
Program Contacts

Contact Ramona Bell-Pearson of the Office of Community Use of Public Facilities at 240.777.2722 or Brett Magellan of the Office of Management and Budget at 240.777.2767 for more information regarding this department's operating budget.

Related Links
Budget Summary
Salaries and Wages2364098.002638520.00 2501119.00 2742433.003.9
Employee Benefits746719.00872558.00 790986.00 838663.00-3.9
Community Use of Public Facilities Personnel Costs3110817.003511078.00 3292105.00 3581096.002.0
Operating Expenses8027922.008431445.00 7938919.00 8352878.00-0.9
Community Use of Public Facilities Expenditures11138739.0011942523.00 11231024.00 11933974.00-0.1
Full-Time30.0030.00 30.00 30.000.0
Part-Time1.001.00 1.00 1.000.0
FTEs31.0731.27 31.27 31.270.0
Facility Rental Fees11829989.0011926753.00 11926753.00 11975233.000.4
Investment Income290799.00104195.00 104195.00 65700.00-36.9
Community Use of Public Facilities Revenues12120788.0012030948.00 12030948.00 12040933.000.1
FY21 Recommended Changes
Other Adjustments (with no service impacts)
Increase Cost: FY21 Compensation Adjustment749890.00
Funding Parameter Items ($000s)
FY21 Recommended11934.00000011934.00000011934.00000011934.00000011934.00000011934.000000
No inflation or compensation change is included in outyear projections.
ActiveMONTGOMERY Transaction Fees 0.00000019.00000032.00000064.00000083.00000083.000000
Assumes continuation of existing contract terms for hosted software solution shared with Montgomery County Department of Recreation and Montgomery Parks, MNCPPC;
MCPS Reimbursable Custodial Costs0.0000004.0000009.00000013.00000018.00000023.000000
CUPF is required to reimburse MCPS for the custodial supply costs of community use.
MCPS Reimbursable Staff Costs0.00000036.00000072.000000109.000000146.000000183.000000
CUPF is required to reimburse MCPS for the cost impacts of community use. Reimbursements to MCPS for staff, maintenance, and supplies are periodically adjusted to reflect increases in those costs.
MCPS Reimbursable Utility Costs0.00000064.000000130.000000197.000000267.000000339.000000
These amounts reflect the projected future cost of reimbursing MCPS for utilities.
Retiree Health Insurance Pre-funding0.000000-5.000000-12.000000-11.000000-12.000000-3.000000
Savings from Replacement of ActiveMONTGOMERY with Replacement System0.0000000.000000-145.000000-145.000000-145.000000-145.000000
Reduction in transaction fees resulting from the replacement of ActiveMONTGOMERY with a new system.
Security Services at Silver Spring Civic Building (SSCB)0.0000004.0000008.00000012.00000016.00000021.000000
Security services at the Silver Spring Civic Building
Two Year Term Extension for Fiscal Assistant Position0.0000000.000000-83.000000-83.000000-83.000000-83.000000
The Fiscal Assistant is shared with County Recreation to support online activity registration and facility reservation database.
Wheaton Redevelopment0.000000-350.000000-350.000000-350.000000-348.000000-348.000000
Expenses at the Wheaton facility include utilities, maintenance, parking, and debt service.
Labor Contracts0.00000028.00000028.00000028.00000028.00000028.000000
These figures represent the estimated annualized cost of general wage adjustments, service increments, and other negotiated items.
Subtotal Expenditures11934.00000011733.00000011622.00000011767.00000011903.00000012031.000000
Additional Documentation