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Mission Statement

The mission of the Office of Community Use of Public Facilities (CUPF) is to maximize the community's use of schools and other public facilities and to identify and facilitate activities and programs that respond to the community's needs without disrupting the instructional program of the Montgomery County Public Schools (MCPS) or County operations.

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Budget Overview

The total approved FY23 Operating Budget for the Office of Community Use of Public Facilities is $10,923,236, an increase of $2,420,603 or 28.47 percent from the FY22 Approved Budget of $8,502,633. Personnel Costs comprise 32.50 percent of the budget for 29 full-time position(s) and one part-time position(s), and a total of 30.27 FTEs. Total FTEs may include seasonal or temporary positions and may also reflect workforce charged to or from other departments or funds. Operating Expenses account for the remaining 67.50 percent of the FY23 budget.

County Priority Outcomes

While this program area supports all eight of the County Result Areas, the following are emphasized:

  • Thriving Youth and Families
  • A Greener County
  • Effective, Sustainable Government

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Program Performance Measures

Performance measures for this department are included below (where applicable). The FY22 estimates reflect funding based on the FY22 approved budget. The FY23 and FY24 figures are performance targets based on the FY23 approved budget and funding for comparable service levels in FY24.

MeasureActual
FY20
Actual
FY21
Estimated
FY22
Target
FY23
Target
FY24
Hours of paid school use 1393,229200,665393,229432,552475,807
Percent of school, field, and government building users satisfied with the reservation process 295.3%92.8%92.8%
Number of groups awarded a subsidy for facility fees through either the Facility Fee Assistance Program (FFAP) or the Community Access Program (CAP) 36652100
Percent of groups awarded a subsidy for facility fees through either the Facility Fee Assistance Program (FFAP) or the Community Access Program (CAP) 495.0%100.0%98.0%
Hours of paid school field use 531,67664,89164,89163,03963,669
Hours of paid use for government buildings 65,8898065,8896,4787,126
Hours of paid community use in Silver Spring Civic Building at Veterans Plaza 78,8925,7638,89210,67011,737
Hours of free use for government buildings 843,42417,86443,42447,76648,244
1  Although very little community use occurred in FY21 because of the COVID-19 pandemic, the majority of hours in this category was attributable to childcare providers operating as learning hubs for students engaged in virtual learning while schools were closed to in-person learning. Community use of schools has resumed in FY22 but is lower than in pre-pandemic years. CUPF hopes to return to FY20 early pandemic hours of use in FY22, and then hopefully increase at a rate of 10% in both FY23 and FY24.
2  In FY21 while the COVID-19 pandemic prevented the vast majority of community use of facilities, only 250 customers responded to CUPF's 5-Star Survey. That is only 6% of the number that responded in FY19, the last pre-pandemic year. Of those 250 respondents, 92.8% rated the reservation process with 3, 4 or 5 out of 5 stars (181 gave 5 stars, 40 gave 4 stars, and 11 gave 3 stars).
3  In FY21, 49 groups were awarded FFAP and 3 groups were awarded CAP. Although community use largely halted during the COVID-19 pandemic, the County Council provided $500,000 in additional FFAP funding specifically for youth sports, enabling increased use of fields.
4  The total number of applicant groups was lower in FY21 due to the COVID-19 pandemic, particularly for CAP funding. In addition to the 52 groups that received funding, 8 groups did not receive funding but are not considered to be rejected applications because while they met all the qualifications to be funded, they sought to rent indoor spaces which was not possible during the pandemic. Had the spaces been available, they would have received funding and will be eligible in the future.
5  While field use was down dramatically in FY20 when all field use was cancelled in the 4th quarter (the heaviest quarter for field use) due to the COVID-19 pandemic, it increased dramatically in FY21 because for almost all of the fiscal year, outdoor fields were the only facilities available to the public. In addition, the County Council appropriated $500,000 to the FFAP to cover the facility fees for youth sports and organizations to make field use more available to them. These funds continue to be spent into FY22.
6  Government building use was down dramatically in FY21 because almost all community use was prohibited due to the COVID-19 pandemic. The majority of use that occurred in this category was the use of a library by a childcare provider operating a learning hub for MCPS students participating in virtual learning.
7  Use of the Silver Spring Civic Building in FY21 was largely by DHHS for COVID-19 testing clinics and vaccination clinics.
8  Departments of county government are the users of free space in government buildings. Record low numbers in FY21 are due to the COVID-19 pandemic when thousands of county employees were teleworking.

Program Descriptions

  Community Access to Public Space

This program provides community organizations and public agencies with access to public schools and government facilities for community services, programs, and events. Services performed by staff in support of this function include: user education training; centralized scheduling of schools, M-NCPPC fields, libraries, regional service centers, County government meeting rooms, and...

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Budget Trends
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Program Contacts

Contact Ramona Bell-Pearson of the Office of Community Use of Public Facilities at 240.777.2722 or Felicia Hyatt of the Office of Management and Budget at 240.777.2763 for more information regarding this department's operating budget.

Related Links
Budget Summary
TitleActual
FY21
Budget
FY22
Estimate
FY22
Approved
FY23
%Chg
Bud/App
COMMUNITY USE OF PUBLIC FACILITIES
EXPENDITURES
Salaries and Wages2610400.002467305.00 2369002.00 2723279.0010.4
Employee Benefits726454.00714340.00 665686.00 827138.0015.8
Community Use of Public Facilities Personnel Costs3336854.003181645.00 3034688.00 3550417.0011.6
Operating Expenses1136452.005320988.00 4930492.00 7372819.0038.6
Community Use of Public Facilities Expenditures4473306.008502633.00 7965180.00 10923236.0028.5
PERSONNEL
Full-Time30.0030.00 30.00 29.00-3.3
Part-Time1.001.00 1.00 1.000.0
FTEs31.2731.27 31.27 30.27-3.2
REVENUES
Facility Rental Fees4149548.008521854.00 7767163.00 11435470.0034.2
Investment Income8748.000.00 7750.00 46260.000.0
Community Use of Public Facilities Revenues4158296.008521854.00 7774913.00 11481730.0034.7
 
GRANT FUND - MCG
EXPENDITURES
Salaries and Wages0.000.00 0.00 0.000.0
Employee Benefits0.000.00 0.00 0.000.0
Grant Fund - MCG Personnel Costs0.000.00 0.00 0.000.0
Operating Expenses1621.000.00 0.00 0.000.0
Grant Fund - MCG Expenditures1621.000.00 0.00 0.000.0
PERSONNEL
Full-Time0.000.00 0.00 0.000.0
Part-Time0.000.00 0.00 0.000.0
FTEs0.000.00 0.00 0.000.0
REVENUES
Federal Grants1621.000.00 0.00 0.00
Grant Fund - MCG Revenues1621.000.00 0.00 0.000.0
 
DEPARTMENT TOTALS
Total Expenditures4474927.008502633.00 7965180.00 10923236.0028.5
Total Full-Time Positions30.0030.00 30.00 29.00-3.3
Total Part-Time Positions1.001.00 1.00 1.000.0
Total FTEs31.2731.27 31.27 30.27-3.2
Total Revenues4159917.008521854.00 7774913.00 11481730.0034.7
FY23 Approved Changes
TitleExpendituresFTEs
COMMUNITY USE OF PUBLIC FACILITIES
FY22 ORIGINAL APPROPRIATION850263331.27
Changes (with service impacts)
Reduce: Transaction Fee Booking System Cost Difference [Community Access to Public Space]-252200.00
Other Adjustments (with no service impacts)
Restore: COVID-19 Savings Plan Reductions [Community Access to Public Space]25265740.00
Increase Cost: Annualization of FY22 Compensation Increases779580.00
Increase Cost: FY23 Compensation Adjustment546770.00
Increase Cost: Motor Pool Adjustment20980.00
Increase Cost: Printing and Mail Adjustment5300.00
Decrease Cost: Retirement Adjustment-272940.00
Decrease Cost: OPEB Adjustment-379600.00
Decrease Cost: Annualization of FY22 Personnel Costs-676120.00
Decrease Cost: Two-Year Term Concluded for Fiscal Assistant Position [Community Access to Public Space]-83148-1.00
FY23 APPROVED1092323630.27
Funding Parameter Items ($000s)
TitleFY23FY24FY25FY26FY27FY28
COMMUNITY USE OF PUBLIC FACILITIES
EXPENDITURES
FY23 Approved10923.00000010923.00000010923.00000010923.00000010923.00000010923.000000
No inflation or compensation change is included in outyear projections.
Labor Contracts0.000000147.000000147.000000147.000000147.000000147.000000
These figures represent the estimated annualized cost of general wage adjustments, service increments, and other negotiated items.
Subtotal Expenditures10923.00000011070.00000011070.00000011070.00000011070.00000011070.000000