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Mission Statement

The Department of General Services (DGS) proactively serves the diverse business and service requirements of all County departments, providing a single point of government-to-government service, enabling departments to successfully complete their respective missions, and thereby, adding value to the services performed by Montgomery County to County residents.

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Budget Overview

The total approved FY21 Operating Budget for the Department of General Services is $40,020,440, a decrease of $273,694 or 0.68 percent from the FY20 Approved Budget of $40,294,134. Personnel Costs comprise 43.80 percent of the budget for 232 full-time position(s) and one part-time position(s), and a total of 169.30 FTEs. Total FTEs may include seasonal or temporary positions and may also reflect workforce charged to or from other departments or funds. Operating Expenses account for the remaining 56.20 percent of the FY21 budget.

In addition, this department's Capital Improvements Program (CIP) requires Current Revenue funding.

County Priority Outcomes

While this program area supports all eight of the County Result Areas, the following are emphasized:

  • A Greener County
  • Effective, Sustainable Government
  • A Growing Economy

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Program Performance Measures

Performance measures for this department are included below (where applicable), with multi-program measures displayed at the front of this section and program-specific measures shown with the relevant program. The FY20 estimates reflect funding based on the FY20 approved budget. The FY21 and FY22 figures are performance targets based on the FY21 approved budget and funding for comparable service levels in FY22.

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Initiatives

  • The Printing and Mail program has saved 121 trees, 1.38 million gallons of water, and reduced 113,460 pounds of carbon dioxide by implementing eco-friendly practices.
  • The Division of Facilities and Maintenance (DFM) program manages the County's Building Automation Systems (BAS), remotely responds and controls energy and environmental conditions at approximately 100 County facilities.

  • DFM performs preventive maintenance, repair, and groundskeeping for 435 County-owned and County-leased facilities.

  • DFM inspects and maintains 121 emergency generators located throughout the County, ensuring that systems are operational for emergency situations.




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Innovations and Productivity Improvements

  • Secured funds for green initiatives. In FY19, Department of General Services received over $400,000 for energy-saving and advanced energy projects and over $900,000 for streetlight upgrades. Received a total of $4 million in grants and incentives since FY13 with an additional $3.5 million expected in FY20.
  • Installed the new IM 5000 Mail Meters with Enhanced Shipping and Mailing (ESM). The County saves five cents from every First-Class mail and nine cents for every pre-sorted First-Class mail with the postage meters. Department of General Services is in the process of establishing Intelligent Mail Bar Codes (IMB) and Intelligent Mail Package Bar Codes capability, with the Postal Service providing further discounts on Flat Mail and Priority Mail.

  • Installed the new DS 600i Folder Inserter with IM 5000 Mail Meter inline. The new DS 600i Folder Inserter cuts production time by half as it eliminates pre-folding inserts and the Inline IM 5000 mail meter enhances efficiencies.
  • Working with the United States Postal Service to integrate AS 980S Address Printer with BCC Bulk Mailer Software, to provide address validation and barcoding. Validation of addresses will reduce returned mail and barcoding will provide further discounts on postage from the Postal Service.

Program Descriptions

  Administration

The Administration program provides services in three key areas: 1) The Director's Office provides overall leadership for the Department including policy development, strategic planning, emergency preparedness and operations, accountability, service integration, performance measures, and customer service; 2) The Office of Planning and Development in the Director's Office oversees the County...

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  Central Duplicating, Imaging, Archiving, & Mail Services

This program provides timely and efficient document management to County Government through: high-speed digital printing services, desktop and electronic publishing, high-speed color digital printing, full service bindery, large format and banner printing, digital imaging, and electronic and physical archiving of County records. The program administers and manages the countywide paper...

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  Real Estate Program

This program provides for leasing, site acquisition/disposition, space management, and site evaluation. The leasing function recommends, plans, coordinates, implements, and administers the leasing of real property for both revenue and expense leases, including closed school facilities, at the best economic and operational value to the County. Site acquisition is the...

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  Energy and Sustainability

The Energy and Sustainability (ES) program is responsible for facilitating comprehensive energy and sustainability strategies across County operations. It leads the County's green government programs which crosscuts County Departments and DGS Divisions. ES specifically implements or facilitates programs to improve energy efficiency, expand clean energy use, promote sustainable sites, enable...

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  Facilities Management

The Division of Facilities Management's mission is to provide for the comprehensive planning and delivery of maintenance services and oversight of building-related operations at County facilities used by County staff and residents. Components of these programs are routine, preventive, and corrective maintenance; housekeeping; grounds maintenance; recycling; building structure and envelope...

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  Building Design and Construction

This program provides for the overall management of the Department's Capital Improvements Program (CIP) for facilities. This program includes the comprehensive, timely, economic, and environmentally efficient planning, design, and construction of buildings for County use, as well as public venues owned by the County. This program also...

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Budget Trends
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Program Contacts

Contact Angela Dizelos of the Department of General Services at 240.777.6028 or Gary Nalven of the Office of Management and Budget at 240.777.2779 for more information regarding this department's operating budget.

Related Links
Budget Summary
TitleActual
FY19
Budget
FY20
Estimate
FY20
Approved
FY21
%Chg
Bud/App
COUNTY GENERAL FUND
EXPENDITURES
Salaries and Wages11231693.0010784069.00 11405064.00 10975578.001.8
Employee Benefits3912300.003844650.00 3946263.00 3581377.00-6.9
County General Fund Personnel Costs15143993.0014628719.00 15351327.00 14556955.00-0.5
Operating Expenses20544120.0017443194.00 25951429.00 17305881.00-0.8
Capital Outlay2176.000.00 0.00 0.000.0
County General Fund Expenditures35690289.0032071913.00 41302756.00 31862836.00-0.7
PERSONNEL
Full-Time198.00198.00 198.00 198.000.0
Part-Time1.001.00 1.00 1.000.0
FTEs135.73134.73 134.73 134.730.0
REVENUES
Miscellaneous Revenues87150.00120000.00 120000.00 120000.000.0
County General Fund Revenues87150.00120000.00 120000.00 120000.000.0
 
PRINTING & MAIL INTERNAL SERVICE FUND
EXPENDITURES
Salaries and Wages1900765.002121425.00 2061866.00 2192245.003.3
Employee Benefits737448.00832381.00 795746.00 780321.00-6.3
Printing & Mail Internal Service Fund Personnel Costs2638213.002953806.00 2857612.00 2972566.000.6
Operating Expenses5252458.004909005.00 4862530.00 4825628.00-1.7
Capital Outlay0.00359410.00 359410.00 359410.000.0
Printing & Mail Internal Service Fund Expenditures7890671.008222221.00 8079552.00 8157604.00-0.8
PERSONNEL
Full-Time33.0034.00 34.00 34.000.0
Part-Time1.000.00 0.00 0.000.0
FTEs34.0734.57 34.57 34.570.0
REVENUES
Imaging/Archiving Revenues1475812.001508760.00 1508760.00 1513588.000.3
Investment Income44785.007804.00 7804.00 28330.00263.0
Mail Revenues1993563.002246857.00 2246857.00 2332546.003.8
Other Charges/Fees1969605.001843208.00 1843208.00 1828260.00-0.8
Print Revenues2086474.002488079.00 2488079.00 2604674.004.7
Printing & Mail Internal Service Fund Revenues7570239.008094708.00 8094708.00 8307398.002.6
 
GRANT FUND - MCG
EXPENDITURES
Salaries and Wages0.000.00 0.00 0.000.0
Employee Benefits0.000.00 0.00 0.000.0
Grant Fund - MCG Personnel Costs0.000.00 0.00 0.000.0
Grant Fund - MCG Expenditures0.000.00 0.00 0.000.0
PERSONNEL
Full-Time0.000.00 0.00 0.000.0
Part-Time0.000.00 0.00 0.000.0
FTEs0.000.00 0.00 0.000.0
Grant Fund - MCG Revenues0.000.00 0.00 0.000.0
 
DEPARTMENT TOTALS
Total Expenditures43580960.0040294134.00 49382308.00 40020440.00-0.7
Total Full-Time Positions231.00232.00 232.00 232.000.0
Total Part-Time Positions2.001.00 1.00 1.000.0
Total FTEs169.80169.30 169.30 169.300.0
Total Revenues7657389.008214708.00 8214708.00 8427398.002.6
FY21 Approved Changes
TitleExpendituresFTEs
COUNTY GENERAL FUND
Other Adjustments (with no service impacts)
Increase Cost: FY21 Compensation Adjustment3046250.00
FY21 APPROVED3046250.00
 
PRINTING & MAIL INTERNAL SERVICE FUND
Other Adjustments (with no service impacts)
Increase Cost: FY21 Compensation Adjustment722720.00
FY21 APPROVED722720.00
Program Summary
Program NameFY20 APPR
Expenditures
FY20 APPR
FTEs
FY21 APPR
Expenditures
FY21 APPR
FTEs
Administration332037815.03289826915.03
Central Duplicating, Imaging, Archiving, & Mail Services822222134.57815760434.57
Energy and Sustainability8110745.008497555.00
Facilities Management26922582107.7027118360107.70
Real Estate Program10178797.009964527.00
Building Design and Construction00.0000.00
Total40294134169.3040020440169.30
Charges to Other Departments
Charged DepartmentCharged FundFY20
Total$
FY20
FTES
FY21
Total$
FY21
FTES
COUNTY GENERAL FUND
General ServicesCentral Duplicating (Printing & Mail)562410.5200.00
Fleet Management ServicesMotor Pool6363032.8000.00
Recycling and Resource ManagementSolid Waste Disposal686520.10720330.10
Alcohol Beverage ServicesLiquor5640251.206020771.20
CIPCapital Fund819005455.65817857855.65
Administration and SupportGeneral Fund00.007490293.50
Not DefinedNot Defined7490293.5000.00
Total1026430463.77960171760.45
Funding Parameter Items ($000s)
TitleFY21FY22FY23FY24FY25FY26
COUNTY GENERAL FUND
EXPENDITURES
FY21 Approved31863.00000031863.00000031863.00000031863.00000031863.00000031863.000000
No inflation or compensation change is included in outyear projections.
Subtotal Expenditures31863.00000031863.00000031863.00000031863.00000031863.00000031863.000000
 
PRINTING & MAIL INTERNAL SERVICE FUND
EXPENDITURES
FY21 Approved8158.0000008158.0000008158.0000008158.0000008158.0000008158.000000
No inflation or compensation change is included in outyear projections.
Retiree Health Insurance Pre-funding0.000000-5.000000-13.000000-13.000000-13.000000-3.000000
Subtotal Expenditures8158.0000008153.0000008145.0000008145.0000008145.0000008155.000000