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Mission Statement

The Department of General Services proactively serves the diverse business and service requirements of all County departments, providing a single point of government-to-government service, enabling departments to successfully complete their respective missions, and thereby, adding value to the services performed by Montgomery County to County residents.

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Budget Overview

The total approved FY19 Operating Budget for the Department of General Services is $38,129,958, a decrease of $882,008 or 2.26 percent from the FY18 Approved Budget of $39,011,966. Personnel Costs comprise 43.28 percent of the budget for 231 full-time position(s) and two part-time position(s), and a total of 169.80 FTEs. Total FTEs may include seasonal or temporary positions and may also reflect workforce charged to or from other departments or funds. Operating Expenses account for the remaining 56.72 percent of the FY19 budget.

In addition, this department's Capital Improvements Program (CIP) requires Current Revenue funding.

Linkage to County Result Areas

While this program area supports all eight of the County Result Areas, the following are emphasized:

  • Healthy and Sustainable Neighborhoods
  • A Responsive, Accountable County Government
  • Strong and Vibrant Economy

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Department Performance Measures

Performance measures for this department are included below (where applicable), with multi-program measures displayed at the front of this section and program-specific measures shown with the relevant program. The FY18 estimates reflect funding based on the FY18 approved budget. The FY19 and FY20 figures are performance targets based on the FY19 approved budget and funding for comparable service levels in FY20.

MeasureActual
FY16
Actual
FY17
Estimated
FY18
Target
FY19
Target
FY20
Building Design and Construction: Percent of projects meeting initial design timeline100100100100100
Building Design and Construction: Percent of projects meeting initial construction timeline9191100100100
Building Design and Construction: Percent of projects meeting initial design costs100100100100100
Building Design and Construction: Percent of projects meeting initial construction costs91100100100100

Accomplishments

  • Negotiated new performance-based contracts that provide improved service to DGS customers and the public at a lower cost.
  • The County owns, operates, and/or maintains 428 facilities totalling 10,531,149 square feet.
  • Constructed an accessible community garden at the Holiday Park Senior Center.
  • Trained more than 7,800 employees and volunteers on responsibilities under Title II of the Americans with Disabilitites Act, including specialized training for Public Safety employees and staff.

  • Montgomery County facilities and fleets are now 100% carbon neutral.

  • Supported the Minority, Female and Disabled (MFD) program with 518 or 29.2% of actions; and $36 million, or 19.74 % of dollars, awarded to MFD firms.

  • DGS participation in the MFD program has increased consistently since FY14.

  • Implemented more productive and energy efficient Xerox iGen 5 digital press to replace the Xerox 1000 in the Print Shop, at no additional cost to the County.
  • Installed solar photovoltaic systems on five county facilities totaling 3.3 megawatts in capacity, reducing energy costs by $15 million over the next twenty years, and reducing greenhouse gas emissions equivalent to as taking 1,630 cars off the road would.
  • Provided 100% clean electricity to County facilities and electric vehicle charging stations.
  • Coordinated $41 million in direct financial benefits and other policy commitments as a result of the merger of Pepco and Exelon. Financial benefits include seed capital for the nation's first Green Bank, and funding for weatherization, workforce development, and other programs. Other commitments include improvements in the reliability of the utility grid, plans to improve the resiliency of utility services to disruption from storms, and the co-use of select utility corridors for recreational purposes.

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Innovations and Productivity Improvements

  • Expanded the use of the SharePoint Intranet as a tool for communication across DGS divisions.

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Collaboration and Partnerships

DGS Department-wide

In collaboration with Office of Emergency Management and Homeland Security, DGS created the Critical Facilities Message Board on the Emergency Operations Center web portal to provide up-to-date facility status for Public Libraries, Recreation, Police, Fire and Rescue, Health and Human Services, Transportation, DGS, and multi-agency sites including the Executive Office Building.

 
Building Design & Construction

Montgomery County Public Libraries Refresh Program won the 2016 Top Innovator Award from the Urban Libraries Council, an organization that represents the largest library systems in the USA and Canada.

 

Program Descriptions

  Central Duplicating, Imaging, Archiving, & Mail Services

This program provides timely and efficient document management to County Government through: high-speed digital printing services; desktop and electronic publishing; high-speed color digital printing; full service bindery; large format and banner printing; digital imaging; and electronic and physical archiving of County records. The program administers and manages the countywide paper...

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  Real Estate Program

This program provides for leasing, site acquisition/disposition, space management, and site evaluation. The leasing function recommends, plans, coordinates, implements, and administers the leasing of real property for both revenue and expense leases, including closed school facilities, at the best economic and operational value to the County. Site acquisition is the...

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  Energy and Sustainability

The Energy and Sustainability (ES) program is responsible for facilitating comprehensive energy and sustainability strategies across County operations. It leads the County's green government programs which crosscuts County Departments and DGS Divisions. ES specifically implements or facilitates programs to improve energy efficiency; expand clean energy use; promote sustainable sites; enable...

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  Facilities Management

The Division of Facilities Management's mission is to provide for the comprehensive planning and delivery of maintenance services and oversight of building-related operations at County facilities used by County staff and residents. Components of these programs are routine, preventive, and corrective maintenance; housekeeping; grounds maintenance; recycling; building structure and envelope...

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  Administration

The Administration program provides services in three key areas: 1) The Director's Office provides overall leadership for the Department including policy development, strategic planning, emergency preparedness and operations, accountability, service integration, performance measures, and customer service. 2) The Office of Planning and Development in the Director's Office oversees the County...

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  Building Design and Construction

This program provides for the overall management of the Department's Capital Improvements Program (CIP) for facilities. This program includes the comprehensive, timely, economic, and environmentally efficient planning, design, and construction of buildings for County use, as well as public venues owned by the County. This program also...

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Budget Trends
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Program Contacts

Contact Angela Dizelos of the Department of General Services at 240.777.6028 or Bruce Meier of the Office of Management and Budget at 240.777.2785 for more information regarding this department's operating budget.

Related Links
Budget Summary
TitleActual
FY17
Budget
FY18
Estimate
FY18
Approved
FY19
%Chg
Bud/App
COUNTY GENERAL FUND
EXPENDITURES
Salaries and Wages10578018.009842468.00 10658405.00 10000231.001.6
Employee Benefits3806806.003685712.00 3884679.00 3673744.00-0.3
County General Fund Personnel Costs14384824.0013528180.00 14543084.00 13673975.001.1
Operating Expenses18105911.0017437397.00 19823977.00 16309229.00-6.5
Capital Outlay519.000.00 0.00 0.000.0
County General Fund Expenditures32491254.0030965577.00 34367061.00 29983204.00-3.2
PERSONNEL
Full-Time196.00198.00 198.00 198.000.0
Part-Time1.001.00 1.00 1.000.0
FTEs135.25136.93 136.93 135.73-0.9
REVENUES
Miscellaneous Revenues425821.00120000.00 120000.00 120000.000.0
County General Fund Revenues425821.00120000.00 120000.00 120000.000.0
 
PRINTING & MAIL INTERNAL SERVICE FUND
EXPENDITURES
Salaries and Wages1637109.001971933.00 1912529.00 2027443.002.8
Employee Benefits650332.00759127.00 733172.00 800386.005.4
Printing & Mail Internal Service Fund Personnel Costs2287441.002731060.00 2645701.00 2827829.003.5
Operating Expenses5287023.004955919.00 4955919.00 4959515.000.1
Capital Outlay35665.00359410.00 359410.00 359410.000.0
Printing & Mail Internal Service Fund Expenditures7610129.008046389.00 7961030.00 8146754.001.2
PERSONNEL
Full-Time28.0033.00 33.00 33.000.0
Part-Time1.001.00 1.00 1.000.0
FTEs28.7534.07 34.07 34.070.0
REVENUES
Imaging/Archiving Revenues0.001314059.00 1314059.00 1508760.0014.8
Investment Income10004.0013110.00 13110.00 7804.00-40.5
Mail Revenues2503470.002357694.00 2357694.00 2246857.00-4.7
Miscellaneous Revenues42456.000.00 0.00 0.000.0
Other Charges/Fees2831865.001825650.00 1825650.00 1843208.001.0
Print Revenues2548520.002510012.00 2510012.00 2538079.001.1
Printing & Mail Internal Service Fund Revenues7936315.008020525.00 8020525.00 8144708.001.5
 
GRANT FUND - MCG
EXPENDITURES
Salaries and Wages9630.000.00 0.00 0.000.0
Employee Benefits2899.000.00 0.00 0.000.0
Grant Fund - MCG Personnel Costs12529.000.00 0.00 0.000.0
Operating Expenses218000.000.00 0.00 0.000.0
Grant Fund - MCG Expenditures230529.000.00 0.00 0.000.0
PERSONNEL
Full-Time0.000.00 0.00 0.000.0
Part-Time0.000.00 0.00 0.000.0
FTEs0.000.00 0.00 0.000.0
REVENUES
State Grants230528.000.00 0.00 0.000.0
Grant Fund - MCG Revenues230528.000.00 0.00 0.000.0
 
DEPARTMENT TOTALS
Total Expenditures40331912.0039011966.00 42328091.00 38129958.00-2.3
Total Full-Time Positions224.00231.00 231.00 231.000.0
Total Part-Time Positions2.002.00 2.00 2.000.0
Total FTEs164.00171.00 171.00 169.80-0.7
Total Revenues8592664.008140525.00 8140525.00 8264708.001.5
FY19 Approved Changes
TitleExpendituresFTEs
COUNTY GENERAL FUND
FY18 ORIGINAL APPROPRIATION30965577136.93
Other Adjustments (with no service impacts)
Increase Cost: FY19 Compensation Adjustment3543060.00
Shift: Maintenance costs from Leases [Facilities Management]2778820.00
Increase Cost: Annualization of New Building Maintenance [Facilities Management]417050.00
Increase Cost: Silver Spring Library building security [Administration]200000.00
Increase Cost: Annualization of FY18 Personnel Costs164440.00
Increase Cost: Contract cost increase: Fire Alarms, Sprinkler Systems, & Fire Hydrants Inspection and Testing [Facilities Management]115500.00
Increase Cost: Contract cost increase: Eastern Pool [Facilities Management]59200.00
Increase Cost: Printing and Mail13990.00
Decrease Cost: Motor Pool Adjustment-158360.00
Shift: 0.20 FTE to CIP (Sr. Engineer - Facilities) [Facilities Management]-28305-0.20
Decrease Cost: American Film Institute (AFI) [Administration]-358200.00
Shift: Shift 0.35 FTE to CIP (Planning Specialist III - OPD)-38169-0.35
Decrease Cost: Lapse Sustainability Initiative Intern [Energy and Sustainability]-500000.00
Shift: Shift 0.65 FTE to CIP (Program Mgr III - OPD)-65122-0.65
Decrease Cost: Retirement Adjustment-933590.00
Decrease Cost: Libraries special cleaning due to lower contract cost [Facilities Management]-3000000.00
Decrease Cost: Recreation special cleaning due to lower contract cost [Facilities Management]-3049680.00
Decrease Cost: Elimination of One-Time Items Approved in FY18-7800000.00
FY19 APPROVED29983204135.73
 
PRINTING & MAIL INTERNAL SERVICE FUND
FY18 ORIGINAL APPROPRIATION804638934.07
Other Adjustments (with no service impacts)
Increase Cost: FY19 Compensation Adjustment825890.00
Increase Cost: Annualization of FY18 Personnel Costs261530.00
Increase Cost: Motor Pool Adjustment27930.00
Increase Cost: OPEB Adjustment5700.00
Increase Cost: Printing and Mail2330.00
Decrease Cost: Retirement Adjustment-119730.00
FY19 APPROVED814675434.07
Program Summary
Program NameFY18 APPR
Expenditures
FY18 APPR
FTEs
FY19 APPR
Expenditures
FY19 APPR
FTEs
Central Duplicating, Imaging, Archiving, & Mail Services804638934.07814675434.07
Real Estate Program9781387.009864637.00
Energy and Sustainability8122355.007940795.00
Facilities Management25950691108.9025084036108.70
Administration322451316.03311862615.03
Building Design and Construction00.0000.00
Total39011966171.0038129958169.80
Charges to Other Departments
Charged DepartmentCharged FundFY18
Total$
FY18
FTES
FY19
Total$
FY19
FTES
COUNTY GENERAL FUND
General ServicesCentral Duplicating (Printing & Mail)527650.52536990.52
Fleet Management ServicesMotor Pool5674392.806204722.80
Solid Waste ServicesSolid Waste Disposal482230.10482230.10
Liquor ControlLiquor3595651.205682651.20
CIPCapital Fund791131354.45817032955.65
Not DefinedNot Defined7490293.507490293.50
Total968833462.571021001763.77
Future Fiscal Impacts ($000s)
TitleFY19FY20FY21FY22FY23FY24
COUNTY GENERAL FUND
EXPENDITURES
FY19 Approved29983.00000029983.00000029983.00000029983.00000029983.00000029983.000000
No inflation or compensation change is included in outyear projections.
Labor Contracts0.000000156.000000156.000000156.000000156.000000156.000000
These figures represent the estimated annualized cost of general wage adjustments, service increments, and other negotiated items.
Subtotal Expenditures29983.00000030139.00000030139.00000030139.00000030139.00000030139.000000
 
PRINTING & MAIL INTERNAL SERVICE FUND
EXPENDITURES
FY19 Approved8147.0000008147.0000008147.0000008147.0000008147.0000008147.000000
No inflation or compensation change is included in outyear projections.
Retiree Health Insurance Pre-funding0.0000002.0000002.0000003.0000003.0000003.000000
Labor Contracts0.00000042.00000042.00000042.00000042.00000042.000000
These figures represent the estimated annualized cost of general wage adjustments, service increments, and other negotiated items.
Subtotal Expenditures8147.0000008191.0000008191.0000008192.0000008192.0000008192.000000