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Mission Statement

The mission of the Department of General Services Division of Fleet Management Services (Motor Pool Internal Service Fund) is to plan for, acquire, maintain, and dispose of the County's fleet of motor vehicles, buses, heavy equipment, and other vehicular equipment in support of the transportation and service delivery needs of all County departments. The Division maintains its four shop locations and thirteen fuel sites, and operates out of six depots Countywide.

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Budget Overview

The total approved FY19 Operating Budget for the Division of Fleet Management Services is $73,798,118, a decrease of $6,257,910 or 7.82 percent from the FY18 Approved Budget of $80,056,028. Personnel Costs comprise 30.25 percent of the budget for 202 full-time position(s) and no part-time position(s), and a total of 206.10 FTEs. Total FTEs may include seasonal or temporary positions and may also reflect workforce charged to or from other departments or funds. Operating Expenses account for the remaining 69.75 percent of the FY19 budget.

Linkage to County Result Areas

While this program area supports all eight of the County Result Areas, the following are emphasized:

  • An Effective and Efficient Transportation Network
  • Healthy and Sustainable Neighborhoods
  • A Responsive, Accountable County Government

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Department Performance Measures

Performance measures for this department are included below (where applicable), with multi-program measures displayed at the front of this section and program-specific measures shown with the relevant program. The FY18 estimates reflect funding based on the FY18 approved budget. The FY19 and FY20 figures are performance targets based on the FY19 approved budget and funding for comparable service levels in FY20.

Accomplishments

  • WMATA Safe Track Support - In conjunction with Ride On, DFMS supported the Washington Metropolitan Area Transit Authority's (WMATAs) Safe Track Surges by supplying additional buses to provide shuttle service between Metro stations due to an extended period of Red line rail repairs. While this was an increased workload on DFMS for additional bus maintenance and repairs, it alleviated commuter inconvenience and minimized traffic congestion.
  • Multi-Agency Service Park (MASP) Fuel Site Opening - In FY17 DFMS opened the MASP fuel site as part of the larger MASP project. Because of its strategic location within the County, DFMS developed both fuel data integration and fueling capacity for the Maryland-National Capital Park and Planning Commission (MNCPPC) and Montgomery County Public Schools (MCPS). Data can be interfaced to the Fleet Management Information Systems of both agencies allowing for them to make vehicle service changes while sending notifications automatically to DFMS for minimal impact on fueling activities.
  • Fuel Management System Project - DFMS completed the Fuel Management System CIP Project in FY17. The Fuel Management System Project consisted of installing equipment at 31 fuel sites and on 3,400 vehicles. Additionally, the project included environmental improvements and upgrades at County and Fire and Rescue fuel sites.

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Initiatives

  • Purchase of Sixteen Chevrolet Bolt Electric Vehicles - DFMS is one of the first government fleets in the United States to purchase Chevrolet Bolt Electric Vehicles (EVs). With a range of over 200 miles, the additional capacity allows the County to accomplish its mission in an energy efficient manner. The Bolts' internal combustion engine uses no oil and has zero emissions.
  • Carbon Monoxide Testing - DFMS initiated Carbon Monoxide (CO) tests on Ford Explorers and Utility and Sedan Interceptors due to an issue experienced nationwide by Police Departments. The issue was investigated in conjunction with the National Highway Traffic Safety Administration (NHTSA). Fleet Management Services worked jointly with the Montgomery County Police Department to rectify this issue by conducting similar inspections as used by the NHTSA. DFMS placed Carbon Monoxide (CO) detector cards in fleet vehicles of these types.
  • Idle Reduction Software - DFMS installed idle reduction software on 35 vehicles. The software lowers the engine revolutions per minute (RPM) while at idle and increases fuel economy by five percent.

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Innovations and Productivity Improvements

  • Enhanced Visibility of Ride On Buses - Because of an increase in the number of Ride On buses being hit from the rear, DFMS installed an electronic module that flashes the high mounted brake lights on the 2009 model year and newer buses when the brakes are applied. This enhancement makes the Ride On buses more visible to approaching traffic.
  • Automated Tool Boxes, Computerized Cabinet/Locker Systems - DFMS installed tool box/locker system units in three shops, Brookville Maintenance Facility (BMF), Heavy Equipment Shop (HES) and Transit Equipment Shop (TES), to store and record the removal and returning of County tools. Access to the tools, especially sensitive tools, stored in these automated tool boxes is via County issued identification, maximizing tool availability for repairs while minimizing tool losses.

Program Descriptions

  Heavy Equipment and Automotive Services

This program is responsible for the maintenance and repair of the heavy equipment fleet which includes heavy dump trucks, straight trucks, construction equipment, snow plows, leafers, mowers, backhoes, hydraulic excavators, and other specialized pieces of equipment. In addition, the program is responsible for the maintenance and repair of the automotive...

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  Transit Equipment Services

This program is responsible for the scheduled and non-scheduled maintenance and repair of the Ride On Bus fleet at three locations....

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  Management Services

This program provides policy development and planning; operational, personnel, and administrative oversight; and support for division activities. Management Services is the central coordinator for the County on environmental stewardship and energy-related matters pertaining to emissions and motor fuel to include alternative fuels and applicable State and Federal legislation and fuel...

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  Administrative Services

This program includes the preparation and monitoring of the division operating and capital budgets. The program also oversees financial management of the Motor Pool Internal Service Fund; payment processing; solicitations and contracts; and computer and office automation system activities....

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Budget Trends
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Program Contacts

Contact Tammy Mulford of the Division of Fleet Management Services at 240.777.5733 or Bruce Meier of the Office of Management and Budget at 240.777.2785 for more information regarding this department's operating budget.

Related Links
Budget Summary
TitleActual
FY17
Budget
FY18
Estimate
FY18
Approved
FY19
%Chg
Bud/App
MOTOR POOL INTERNAL SERVICE FUND
EXPENDITURES
Salaries and Wages16104562.0016180471.00 15918014.00 17033601.005.3
Employee Benefits4973717.005100571.00 5075063.00 5291786.003.8
Motor Pool Internal Service Fund Personnel Costs21078279.0021281042.00 20993077.00 22325387.004.9
Operating Expenses40150469.0048712526.00 46074986.00 46586497.00-4.4
Capital Outlay16916210.0010000000.00 10000000.00 4823774.00-51.8
Debt Service Other0.0062460.00 0.00 62460.000.0
Motor Pool Internal Service Fund Expenditures78144958.0080056028.00 77068063.00 73798118.00-7.8
PERSONNEL
Full-Time200.00200.00 200.00 202.001.0
Part-Time0.000.00 0.00 0.000.0
FTEs204.10204.10 204.10 206.101.0
REVENUES
Insurance Recoveries1670057.001485681.00 1485681.00 1587425.006.8
Investment Income98816.00157780.00 157780.00 157780.000.0
Miscellaneous Revenues1786316.001000000.00 1000000.00 1203000.0020.3
Motor Pool Charges/Fees73258954.0078526656.00 76826656.00 72950295.00-7.1
Motor Pool Internal Service Fund Revenues76814143.0081170117.00 79470117.00 75898500.00-6.5
FY19 Approved Changes
TitleExpendituresFTEs
MOTOR POOL INTERNAL SERVICE FUND
FY18 ORIGINAL APPROPRIATION80056028204.10
Changes (with service impacts)
Reduce: Fleet Replacement [Administrative Services]-20000000.00
Other Adjustments (with no service impacts)
Increase Cost: FY19 Compensation Adjustment5329830.00
Increase Cost: Mechanic Technicians Occupational Study3823460.00
Increase Cost: Annualization of FY18 Personnel Costs1687580.00
Increase Cost: Risk Management Adjustment154150.00
Increase Cost: OPEB Adjustment39000.00
Increase Cost: Printing and Mail14130.00
Technical Adj: Parts Room Technician Positions - Approved FY17 [Administrative Services]02.00
Decrease Cost: Retirement Adjustment-397420.00
Decrease Cost: Motor Pool Adjustment-1064650.00
Decrease Cost: Fuel projections due to lower rates and consumption [Management Services]-20402920.00
Shift: to the CIP: Finance Heavy Equipment replacement [Administrative Services]-31762260.00
FY19 APPROVED73798118206.10
Program Summary
Program NameFY18 APPR
Expenditures
FY18 APPR
FTEs
FY19 APPR
Expenditures
FY19 APPR
FTEs
Heavy Equipment and Automotive Services1339405043.001316575139.00
Transit Equipment Services17675564107.0018508109112.00
Management Services3336065319.103165981319.10
Administrative Services1562576135.001046444536.00
Total80056028204.1073798118206.10
Future Fiscal Impacts ($000s)
TitleFY19FY20FY21FY22FY23FY24
MOTOR POOL INTERNAL SERVICE FUND
EXPENDITURES
FY19 Approved73798.00000073798.00000073798.00000073798.00000073798.00000073798.000000
No inflation or compensation change is included in outyear projections.
Retiree Health Insurance Pre-funding0.00000011.00000014.00000019.00000019.00000019.000000
Labor Contracts0.000000265.000000265.000000265.000000265.000000265.000000
These figures represent the estimated annualized cost of general wage adjustments, service increments, and other negotiated items.
Subtotal Expenditures73798.00000074074.00000074077.00000074082.00000074082.00000074082.000000