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Mission Statement

The mission of the Department of General Services Division of Fleet Management Services (DFMS) is to plan for, acquire, maintain, fuel, and dispose of the County's fleet of motor vehicles, buses, heavy equipment, and other vehicular equipment in support of the transportation and service delivery needs of all County departments. The Division maintains its four shop locations and thirteen fuel sites, and operates out of six depots Countywide.

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Budget Overview

The total recommended FY22 Operating Budget for the Division of Fleet Management Services is $83,590,037, a decrease of $4,331,382 or 4.93 percent from the FY21 Approved Budget of $87,921,419. Personnel Costs comprise 29.89 percent of the budget for 207 full-time position(s) and no part-time position(s), and a total of 211.10 FTEs. Total FTEs may include seasonal or temporary positions and may also reflect workforce charged to or from other departments or funds. Operating Expenses account for the remaining 70.11 percent of the FY22 budget.

County Priority Outcomes

While this program area supports all eight of the County Result Areas, the following are emphasized:

  • A Greener County
  • Easier Commutes
  • Effective, Sustainable Government

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Program Performance Measures

Performance measures for this department are included below (where applicable), with multi-program measures displayed at the front of this section and program-specific measures shown with the relevant program. The FY21 estimates reflect funding based on the FY21 approved budget. The FY22 and FY23 figures are performance targets based on the FY22 recommended budget and funding for comparable service levels in FY23.

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Initiatives

  • Construct the Brookville Depot P3 Electrification Grid, a large solar array system to be built over the existing parking lot at the Brookville Bus Depot. The array will collect sunlight during the day and transfer the energy collected into batteries for future use. The electric buses will be charged using the collected energy stored in the batteries. Additional energy, not needed for the buses, potentially will be sold back to the power company at a predetermined price. If needed, additional power can be purchased from the power company during peak times. This microgrid technology will be part of the County's sustainability plan.
  • Initiate a pilot program to evaluate the use of battery-electric vehicles in the County fleet. The Division of Fleet Management Services is purchasing six (6) Mustang Mach E electric vehicles to explore utilization in Police patrol and Ride On incident response applications.

  • Accelerate the transition to a zero emissions fleet by piloting an alternative approach to electric vehicle charging infrastructure. The Division of Fleet Management Services is purchasing two portable solar-powered electric vehicle charging stations with battery storage. An off-grid, construction-free power solution that fits in a parking space, the system can be configured for any type of electric vehicle to provide sufficient electricity to drive approximately 245 miles per day. In the event of an emergency, the solar chargers can be used to provide emergency power.

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Innovations and Productivity Improvements

  • The Division of Fleet Management Services (DFMS) has developed a technical specification for the County's electric bus program and is developing a Request for Proposals (RFP) to procure ten electric buses as part of a Federal Transit Administration (FTA) Bus and Facilities Grant. Buses will operate out of the Brookville Depot in Silver Spring which will include a solar canopy microgrid that will make the County's electric bus service truly green. The County's first four electric buses went into service in September 2020, with additional electric buses scheduled to be purchased and delivered in FY22.

  • To accelerate the transition to zero emissions of the Ride On Bus fleet, The Division of Fleet Management Services executed a Request for Information (RFI) to gauge market interest in and concept development for procuring transit assets as a service, with an emphasis on Public-Private Partnerships (P3) and Vehicle as a Service procurement models. DFMS is in the process of evaluating responses from interested parties with the goal of developing alternative procurement approaches for electric buses.

  • The Division of Fleet Management Services is developing a Zero Emission Fleet Plan to reduce emissions and streamline the County's fleet of light-duty vehicles and heavy trucks and equipment. Vehicle allocations will be re-examined to leverage the use of telework and reduce vehicle use while maintaining the current level of service delivery. Where practical, County vehicles will be targeted for either elimination due to low utilization or replacement with zero-emissions models. County fleet users will be encouraged to use mobility alternatives such as pooled vehicles, public transportation, or ride-sharing services.
  • The Division of Fleet Management Services developed and proposed a plan to remove the underground fuel storage tanks at the County Council Office Building (COB) and demolish the current fuel station building. This location will then become an electric vehicle charging station lot with multiple chargers.

Program Descriptions

  Operational Management

Operational Management provides policy development and planning; operational, personnel, and management oversight and support for division activities. The focus is to become the benchmarked leader of innovative fleet operations, maintenance excellence, and exceptional teamwork by leveraging technology to maximize operational efficiencies, fleet accountability, and customer service. Performance Metrics illustrate...

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  Business Support Services

Business Support Services prepares and monitors the budget, oversees financial management of the Motor Pool (MP) Internal Service Fund, payment processing, solicitations, requisitions, and purchase orders. Fleet prepares MP Fund financial statements for the Comprehensive Annual Financial Report (CAFR) including Balance Sheet, Statement of Revenues, Expenses, Changes in Fund...

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  Transit Equipment Services

Transit Equipment Services (TES) provides scheduled and non-scheduled maintenance and repair of the Ride-On Bus fleet at three locations; Brookeville Maintenance Facility (BMF), Equipment Maintenance and Transit Operation Center (EMTOC) and Small Transit Shop (STS). TES supports FLASH, the new bus-based rapid transit system with features that improve reliability...

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  Heavy Equipment Services

Heavy Equipment Services (HES) maintains and repairs heavy equipment, including heavy dumps, straight trucks, construction equipment, snow plows, leafers, mowers, backhoes, hydraulic excavators, and other specialized pieces of equipment. HES provides maintenance support for police, fire, and sheriff vehicles, as well as other County vehicles that provide support services...

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  Administrative Automotive Services

Administrative Automotive Services maintains and repairs the automotive light fleet for all administrative vehicles including automobiles, vans, and light trucks. The maintenance and repair service for the automotive and light truck fleet is provided through contractual services at the Seven Locks maintenance facility. DGS Fleet serves the transportation needs...

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  Public Safety Automotive Services

This program is responsible for the maintenance, repair and upfitting of the automotive light fleet for police, fire, sheriff and Public Safety Automotive Services maintains and repairs the automotive light fleet for police, fire, sheriff and corrections vehicles including automobiles, vans and light trucks. The maintenance and...

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Budget Trends
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Program Contacts

Contact Peggy Lynch of the Division of Fleet Management Services at 240.777.5759 or Gary Nalven of the Office of Management and Budget at 240.777.2779 for more information regarding this department's operating budget.

Related Links
Budget Summary
TitleActual
FY20
Budget
FY21
Estimate
FY21
Recommended
FY22
%Chg
Bud/Rec
MOTOR POOL INTERNAL SERVICE FUND
EXPENDITURES
Salaries and Wages18286900.0018564767.00 19306383.00 19439901.004.7
Employee Benefits5566213.005669056.00 5535237.00 5542886.00-2.2
Motor Pool Internal Service Fund Personnel Costs23853113.0024233823.00 24841620.00 24982787.003.1
Operating Expenses42487108.0053043933.00 48169571.00 47858047.00-9.8
Capital Outlay6557376.0010581203.00 10581203.00 10749203.001.6
Debt Service Other0.0062460.00 0.00 0.00-100.0
Motor Pool Internal Service Fund Expenditures72897597.0087921419.00 83592394.00 83590037.00-4.9
PERSONNEL
Full-Time208.00208.00 208.00 207.00-0.5
Part-Time0.000.00 0.00 0.000.0
FTEs211.10211.10 211.10 211.100.0
REVENUES
Insurance Recoveries1841798.001786236.00 1786236.00 1788108.000.1
Investment Income402010.00210410.00 23450.00 6770.00-96.8
Miscellaneous Revenues808928.00203000.00 239280.00 203000.000.0
Motor Pool Charges/Fees74405967.0084298240.00 73974736.00 80141176.00-4.9
Other Charges/Fees0.000.00 86282.00 69000.000.0
Other Intergovernmental45000.000.00 0.00 0.000.0
Motor Pool Internal Service Fund Revenues77503703.0086497886.00 76109984.00 82208054.00-5.0
FY22 Recommended Changes
TitleExpendituresFTEs
MOTOR POOL INTERNAL SERVICE FUND
FY21 ORIGINAL APPROPRIATION87921419211.10
Changes (with service impacts)
Add: Portable Solar Electric Vehicle Charging Stations [Operational Management ]1680000.00
Reduce: Lapse Four Vacant Technician Positions for Six Months Due to Ramp Up of Transit Service [Transit Equipment Services]-1685380.00
Reduce: Adjust Operating Expenditures for Ramp Up of Transit Service [Operational Management ]-4542550.00
Other Adjustments (with no service impacts)
Increase Cost: FY21 Compensation Adjustment5079220.00
Increase Cost: FY22 Compensation Adjustment2645640.00
Increase Cost: Merit Awards per MCGEO Contract [Operational Management ]2041080.00
Increase Cost: Holiday Pay [Operational Management ]44850.00
Decrease Cost: Print and Mail Adjustment-1420.00
Decrease Cost: Annualization of FY21 Personnel Costs-177290.00
Decrease Cost: OPEB Adjustment-335300.00
Decrease Cost: Retirement Adjustment-458480.00
Decrease Cost: Motor Pool Adjustment-491590.00
Decrease Cost: Lease Payment [Business Support Services]-624600.00
Decrease Cost: Elimination of One-Time Items Approved in FY21-46488000.00
FY22 RECOMMENDED83590037211.10
Program Summary
Program NameFY21 APPR
Expenditures
FY21 APPR
FTEs
FY22 REC
Expenditures
FY22 REC
FTEs
Administrative Automotive Services31077042.0030495411.50
Business Support Services1527335235.001529320435.00
Heavy Equipment Services608152235.50630511137.50
Operational Management 3516348618.103124842216.10
Public Safety Automotive Services65384932.5065992003.00
Transit Equipment Services21756862118.0021094559118.00
Total87921419211.1083590037211.10
Funding Parameter Items ($000s)
TitleFY22FY23FY24FY25FY26FY27
MOTOR POOL INTERNAL SERVICE FUND
EXPENDITURES
FY22 Recommended83590.00000083590.00000083590.00000083590.00000083590.00000083590.000000
No inflation or compensation change is included in outyear projections.
Elimination of One-Time Items Recommended in FY220.000000-168.000000-168.000000-168.000000-168.000000-168.000000
Funding to purchase solar electric vehicle chargers in FY22 will be eliminated from the base in the outyears.
Restoration of Costs to Pre-COVID-19 Levels0.000000623.000000623.000000623.000000623.000000623.000000
Restoration of costs that were eliminated in the operating budget development year to return to pre-COVID-19 service delivery levels.
Retiree Health Insurance Pre-funding0.000000-78.000000-155.000000-238.000000-255.000000-255.000000
Shop Lift Replacements0.000000-827.000000-827.000000-827.000000-827.000000-827.000000
Replacement of lifts in all shops is funded across FY21 and FY22.
Labor Contracts0.000000445.000000445.000000445.000000445.000000445.000000
These figures represent the estimated annualized cost of general wage adjustments, service increments, and other negotiated items.
Subtotal Expenditures83590.00000083584.00000083507.00000083424.00000083407.00000083407.000000