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Mission Statement

The mission of the Department of General Services Division of Fleet Management Services (DFMS) is to plan for, acquire, maintain, fuel, and dispose of the County's fleet of motor vehicles, buses, heavy equipment, and other vehicular equipment in support of the transportation and service delivery needs of all County departments. The Division maintains its four shop locations and thirteen fuel sites, and operates out of six depots Countywide.

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Budget Overview

The total approved FY21 Operating Budget for the Division of Fleet Management Services is $87,921,419, an increase of $3,162,242 or 3.73 percent from the FY20 Approved Budget of $84,759,177. Personnel Costs comprise 27.56 percent of the budget for 208 full-time position(s) and no part-time position(s), and a total of 211.10 FTEs. Total FTEs may include seasonal or temporary positions and may also reflect workforce charged to or from other departments or funds. Operating Expenses account for the remaining 72.44 percent of the FY21 budget.

County Priority Outcomes

While this program area supports all eight of the County Result Areas, the following are emphasized:

  • Easier Commutes
  • A Greener County
  • Effective, Sustainable Government

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Program Performance Measures

Performance measures for this department are included below (where applicable), with multi-program measures displayed at the front of this section and program-specific measures shown with the relevant program. The FY20 estimates reflect funding based on the FY20 approved budget. The FY21 and FY22 figures are performance targets based on the FY21 approved budget and funding for comparable service levels in FY22.

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Initiatives

  • The Division of Fleet Management Services (DFMS) has received the first four electric buses in the County's electric bus program which will go into service in March 2020. DFMS has developed a technical specification. A request for proposals (RFP) is currently in process to procure ten electric buses as part of a Federal Transit Administration (FTA) Bus and Facilities Grant. Buses will operate out of the Brookville Depot in Silver Spring which will eventually include solar canopy grid infrastructure that will make the County's electric bus service truly green. Additional electric buses are scheduled to be purchased and delivered in the late FY21/ early FY22 timeframe.



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Innovations and Productivity Improvements

  • The Brookville Depot Private Public Partnership (P3) Electrification Grid is a large solar array system to be built over the existing parking lot. The array will collect sunlight during the day and transfer the energy collected into batteries for future use. The electric buses will be charged using the collected energy stored in the batteries. Additional energy, not needed for the buses, potentially will be sold back to the power company at a predetermined price. If needed, additional power can be purchased from the power company during peak times. This smart grid technology will be part of the County's sustainability plan.

  • The Division of Fleet Management Services developed and proposed a plan to remove the underground fuel storage tanks at the County Council Office Building (COB) and demolish the current fuel station building. This location will then become an electric vehicle charging station lot with multiple chargers.
  • The ViriCiti network is an innovative service provided to monitor electric buses and their corresponding charging network. The system is installed on buses and monitors all the sub-systems on buses. This system accesses all information and uses it for mission-critical performance reporting and warranty information. It monitors the electric bus charging stations and will alert Fleet to any issues or irregularities with the charging stations. This service provides the Division of Fleet Management Services with all the corresponding historical data ensuring all warranties on the bus, especially the batteries, will be adhered to for the benefit of the County. This system can be expanded as new buses are added to the fleet.

  • Work with Montgomery County Police Department (MCPD) to procure an all-electric car to evaluate its suitability for use in a law enforcement capacity. The pilot program will evaluate the ability to be outfitted with the typical equipment necessary for a police vehicle, suitable space necessary to accommodate a police officer with weapon and other safety equipment, ability to operate in intense emergency response, serviceability, and usability in the field. The program will also allow MCPD to target specific applications in the field for which electric vehicles are most appropriate.

  • Develop a Green Fleet Plan that includes fleet optimization efforts such as developing centralized motor pools with a high concentration of electric vehicles and developing a Mobility Services interface for County employees who travel on official business. Mobility Services Software will advise employees on the best mode of transportation, with options including nearby motor pools, public transportation, or ride sharing services like Uber or Lyft. The Mobility Services Software will allow the Division of Fleet Management Services to target and remove under-utilized County vehicles, the cost savings from which will help fund the "greening" of the fleet by offsetting the acquisition costs of electric vehicles.

  • The Division of Fleet Management Services is currently working on a pilot with a company to develop software to streamline the accident claim process. Currently, most government accident claim processes are extremely slow due to disconnects between vehicle operators, Fleet Maintenance sections, and Risk Management sections. These delays cause end-users to be without the vehicles necessary to provide services or incur additional costs due to extended vehicle rentals. This software streamlines the claim process by creating a database of drivers and the vehicles that they operate. When a vehicle comes into the shop with accident damage, Risk Management is automatically notified, and they can schedule claims adjusters to begin the process. All information regarding the incident can be logged into the portal which controls a workflow by notifying each stakeholder when they are required to take action. It also tracks the amount of time in each process so any organizational issues that may improve turnaround time can be addressed.



Program Descriptions

  Operational Management

This program provides policy development and planning; operational, personnel, and management oversight and support for division activities. Montgomery County is a world class fleet organization focused on becoming the benchmarked leader of innovative fleet operations, maintenance excellence, and exceptional teamwork. Fleet leverages technology to maximize operational efficiencies, fleet accountability and...

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  Business Support Services

This program includes the preparation and monitoring of the division operating and capital budgets. The program also oversees financial management of the motor pool internal service fund, payment processing, solicitations, requisitions and purchase orders and computer and office automation system activities. Fleet's Parts Department provides tools,...

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  Transit Equipment Services

This program is responsible for the scheduled and non-scheduled maintenance and repair of the Ride-On Bus fleet at three locations; Brookeville Maintenance Facility (BMF), Equipment Maintenance & Transit Operation Center (EMTOC) and Small Transit Shop (STS). FLASH is Montgomery County's new bus-based rapid transit system with features...

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  Heavy Equipment Services

This program is responsible for the maintenance and repair of the heavy equipment which includes heavy dumps, straight trucks, construction equipment snow plows, leafers, mowers, backhoes, hydraulic excavators, and other specialized pieces of equipment. Comments: Provide maintenance support for police, fire, and sheriff vehicles, as well as...

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  Administrative Automotive Services

This program is responsible for the maintenance and repair of the automotive light fleet for all administrative, police, fire, sheriff, and correction vehicles which includes, vans and light trucks. The maintenance and repair service for the automotive and light truck fleet is provided through contractual services at the Seven...

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  Public Safety Automotive Services

Description: This program is responsible for the maintenance and repair of the automotive light fleet for police, fire, sheriff and corrections vehicles which includes automobiles, vans and light trucks. The maintenance and repair service for this fleet is provided through contractual services at the Seven Locks maintenance facility. ...

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Budget Trends
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Program Contacts

Contact Peggy Lynch of the Division of Fleet Management Services at 240.777.5759 or Gary Nalven of the Office of Management and Budget at 240.777.2779 for more information regarding this department's operating budget.

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Budget Summary
TitleActual
FY19
Budget
FY20
Estimate
FY20
Approved
FY21
%Chg
Bud/App
MOTOR POOL INTERNAL SERVICE FUND
EXPENDITURES
Salaries and Wages16735416.0018405281.00 17662888.00 18564767.000.9
Employee Benefits5187971.005675053.00 5552222.00 5669056.00-0.1
Motor Pool Internal Service Fund Personnel Costs21923387.0024080334.00 23215110.00 24233823.000.6
Operating Expenses47247301.0050588492.00 47394439.00 53043933.004.9
Capital Outlay6295610.0010027891.00 10027891.00 10581203.005.5
Debt Service Other0.0062460.00 62460.00 62460.000.0
Motor Pool Internal Service Fund Expenditures75466298.0084759177.00 80699900.00 87921419.003.7
PERSONNEL
Full-Time202.00208.00 208.00 208.000.0
Part-Time0.000.00 0.00 0.000.0
FTEs206.10211.10 211.10 211.100.0
REVENUES
Insurance Recoveries2030930.001787425.00 1273838.00 1786236.00-0.1
Investment Income332645.00157780.00 209950.00 210410.0033.4
Miscellaneous Revenues1191629.00203000.00 232940.00 203000.000.0
Motor Pool Charges/Fees75609113.0077032289.00 73903589.00 84298240.009.4
Other Intergovernmental0.000.00 45000.00 0.000.0
Motor Pool Internal Service Fund Revenues79164317.0079180494.00 75665317.00 86497886.009.2
FY21 Approved Changes
TitleExpendituresFTEs
MOTOR POOL INTERNAL SERVICE FUND
Changes (with service impacts)
Enhance: Additional Tools and Safety Equipment to Support Transit and Heavy Fleet Maintenance [Business Support Services]4500000.00
Enhance: Electric Vehicle Charging Station Equipment and Service [Operational Management ]655200.00
Other Adjustments (with no service impacts)
Increase Cost: FY21 Compensation Adjustment5500360.00
Increase Cost: Additional Funding for Contracted Support Services [Operational Management ]3792470.00
Increase Cost: Tools and Equipment to Support Bus Maintenance at Brookville Maintenance Facility [Transit Equipment Services]2520000.00
Decrease Cost: One-time Increase in FY20 to Support Maintenance of FLASH Buses [Transit Equipment Services]-9732640.00
FY21 APPROVED7235390.00
Program Summary
Program NameFY20 APPR
Expenditures
FY20 APPR
FTEs
FY21 APPR
Expenditures
FY21 APPR
FTEs
Administrative Automotive Services00.0031077042.00
Business Support Services1488828336.001527335235.00
Heavy Equipment Services1413964239.00608152235.50
Operational Management 3520682018.103516348618.10
Public Safety Automotive Services00.0065384932.50
Transit Equipment Services20524432118.0021756862118.00
Total84759177211.1087921419211.10
Funding Parameter Items ($000s)
TitleFY21FY22FY23FY24FY25FY26
MOTOR POOL INTERNAL SERVICE FUND
EXPENDITURES
FY21 Approved87921.00000087921.00000087921.00000087921.00000087921.00000087921.000000
No inflation or compensation change is included in outyear projections.
Elimination of One-Time Items Approved in FY210.000000-4649.000000-4649.000000-4649.000000-4649.000000-4649.000000
Items recommended for one-time funding in FY21 will be eliminated from the base in the outyears.
Retiree Health Insurance Pre-funding0.000000-34.000000-78.000000-77.000000-82.000000-17.000000
Shop Lift Replacements0.0000000.000000-827.000000-827.000000-827.000000-827.000000
Replacement of all shop lifts is funded across FY21 and FY22.
Subtotal Expenditures87921.00000083238.00000082367.00000082368.00000082363.00000082428.000000