Montgomery County Maryland Operating Budget

Budget Year / Version:

Mission Statement

The mission of the Department of General Services (DGS) Division of Fleet Management Services (DFMS) is to plan for, acquire, maintain, fuel, and dispose of the County's fleet of motor vehicles, buses, heavy equipment, and other vehicular equipment in support of the transportation and service delivery needs of all County departments. The division maintains four shop locations and thirteen fuel sites, and operates out of six depots Countywide.

Budget Overview

The total recommended FY27 Operating Budget for the Division of Fleet Management Services is $114,471,412, a decrease of $1,542,798 or 1.33 percent from the FY26 Approved Budget of $116,014,210. Personnel Costs comprise 27.80 percent of the budget for 209 full-time position(s) and no part-time position(s), and a total of 215.10 FTEs. Total FTEs may include seasonal or temporary positions and may also reflect workforce charged to or from other departments or funds. Operating Expenses account for the remaining 72.20 percent of the FY27 budget.

In addition, this department's Capital Improvements Program requires Current Revenue funding.

County Priority Outcomes

While this program area supports all eight of the County Result Areas, the following are emphasized:

Easier Commutes
A Greener County
Effective, Sustainable Government

Program Performance Measures

Performance measures for this department are included below (where applicable), with multi-program measures displayed at the front of this section and program-specific measures shown with the relevant program. The FY26 estimates reflect funding based on the FY26 approved budget. The FY27 and FY28 figures are performance targets based on the FY27 recommended budget and funding for comparable service levels in FY28.

Initiatives

Expand the County's electric vehicle charging infrastructure through continued collaboration between the Office of Energy and Sustainability and Fleet Management Services, supporting ongoing growth of the zero emission fleet. To date, 206 electric vehicles have been added, with 24 new charging stations scheduled for installation in FY26 and another 33 stations in design to meet future charging needs across County facilities.
Strengthen the County's skilled trades pipeline by leveraging a grant to support mentor training, implement trainer programs, and develop enhanced curricula for the fleet mechanic apprenticeship program. DGS has sought funding through the Public Sector Apprenticeship Innovation Fund to expand its current two-year mechanic apprenticeship into a formal four-year Registered Apprenticeship Program, in partnership with the DGS Division of Facilities Management, to provide structured training, mentorship, and curriculum development across four trades: heavy-duty mechanics, electricians, HVAC/R, and plumbing.

Innovations and Productivity Improvements

The bus maintenance facility at the Brookville Road Ride On bus depot is essential to maintaining safe operations at the Ride On bus maintenance facility. Working in partnership with Montgomery County Green Bank, Fleet has secured funding for the replacement of the facility's aging HVAC system. The project is currently in the design phase, with installation scheduled to begin in July 2026.

Program Descriptions

Operational Management

Operational Management provides policy development and planning; operational, personnel, and management oversight; and support for division activities. The focus is to become the benchmarked leader of innovative fleet operations, maintenance excellence, and exceptional teamwork by leveraging technology to maximize operational efficiencies, fleet accountability, and customer service. Performance metrics illustrate...

Program Performance Measures	Actual FY24	Actual FY25	Estimated FY26	Target FY27	Target FY28
Number of fleet work orders completed	26,908	21,965	22,891	23,921	22,926
Fleet Maintenance and Operations: Internal customer survey satisfaction rating (scale of 1-4)	2.76	3.05	2.91
Clean Air Commitment - Gallons of diesel/unleaded used ¹	4,919,236	4,968,353	5,091,341
Clean Air Commitment - Gallons of alternative fuels used (in gasoline gallon equivalents)	1,395,052	1,287,312	1,268,325

Business Support Services

Business Support Services prepares and monitors the budget, oversees financial management of the Motor Pool (MP) Internal Service Fund, and processes payments, solicitations, requisitions, and purchase orders. Fleet prepares MP Fund financial statements for the Annual Comprehensive Financial Report (ACFR) including Balance Sheet, Statement of Revenues, Expenses, Changes in...

Program Performance Measures	Actual FY24	Actual FY25	Estimated FY26	Target FY27	Target FY28
Amount spent on parts (dollars)	$13,087,066	$15,591,406	$14,957,629	$14,404,441	$15,474,672
Fiscal inventory parts turn rate	1.21	1.57	1.37
Percent of work orders completed without delay for parts	81%	80%	80%

Transit Equipment Services

Transit Equipment Services (TES) provides scheduled and non-scheduled maintenance and repair of the Ride On bus fleet at three locations: Brookville Maintenance Facility (BMF), Equipment Maintenance and Transit Operation Center (EMTOC), and Small Transit Shop (STS). TES supports Flash, the County's bus rapid transit system with features that improve...

Program Performance Measures	Actual FY24	Actual FY25	Estimated FY26	Target FY27	Target FY28
Number of transit work orders completed	9,169	10,380	9,412	9,804	10,015
Percent of transit preventive maintenance (PM) completed within 6,000 miles of previous PM	99%	99%	99%
Fleet Maintenance and Operations: Mean distance between failure: Transit equipment (in miles)	11,391	10,322	12,361
Turnaround Time: Average amount of time equipment is unavailable for operations during each shop visit: Transit equipment (in days)	2.17	2.05	2.17
Average days out of service per bus for parts ¹	16.4	10.9	12.8

Heavy Equipment Services

Heavy Equipment Services (HES) maintains and repairs heavy equipment, including heavy dump trucks, straight trucks, construction equipment, snow plows, leafers, mowers, backhoes, hydraulic excavators, and other specialized pieces of equipment. HES provides maintenance support for public safety and other County vehicles that support services to County residents, without which...

Program Performance Measures	Actual FY24	Actual FY25	Estimated FY26	Target FY27	Target FY28
Number of heavy equipment work orders completed	1,038	1,158	1,069	1,088	1,105
Turnaround Time: Average amount of time equipment is unavailable for operations during each shop visit: Heavy equipment (in days)	2.63	2.50	2.67
Fleet Maintenance and Operations: Mean distance between failure: Heavy equipment (in miles)	12,174	15,484	14,567
Heavy equipment fleet availability	93.1%	93.6%	93.4%

Administrative Automotive Services

Administrative Automotive Services maintains and repairs the automotive light fleet for all administrative vehicles including automobiles, vans, and light trucks. Maintenance and repair of the automotive and light truck fleet are provided through contractual services at the Seven Locks maintenance facility. DFMS serves the transportation needs of 30 individual...

Program Performance Measures	Actual FY24	Actual FY25	Estimated FY26	Target FY27	Target FY28
Number of administrative vehicle work orders completed	2,181	2,944	2,652	2,592	2,730
Fleet Maintenance and Operations: Mean distance between failure: Administrative light equipment (in miles)	22,890	16,288	23,643
Turnaround Time: Average amount of time equipment is unavailable for operations during each shop visit: Administrative Vehicles (in days)	1.18	0.58	0.98

Public Safety Automotive Services

This program is responsible for the maintenance, repair, and upfitting of the light automotive fleet supporting Police, Fire, Sheriff, and other public safety services. Maintenance and repair service for the public safety light fleet is provided through contractual services at the Seven Locks maintenance facility. Without properly...

Program Performance Measures	Actual FY24	Actual FY25	Estimated FY26	Target FY27	Target FY28
Number of public safety vehicle work orders completed	6,137	7,012	6,956	6,702	6,890
Fleet Maintenance and Operations: Mean distance between failure: Public Safety light equipment (in miles)	29,342	28,359	30,319
Turnaround Time: Average amount of time equipment is unavailable for operations during each shop visit: Public Safety light equipment (in days)	3.67	1.92	3.17
Police vehicle fleet availability	95%	97%	95%

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2027 RECOMMENDED Budget

Archives

Data

Budget Snapshot

114.5M FY27 Recommended
Operating Budget

215.1 Full Time
Equivalents

Budget Trends

Program Contacts

Contact Luis Solis of the Division of Fleet Management Services at 240-777-5759 or Gary Nalven of the Office of Management and Budget at 240-777-2779 for more information regarding this department's operating budget.

Related Links

Montgomery County MD Home Page

Budget Summary

Title	Actual FY25	Budget FY26	Estimate FY26	Recommended FY27	%Chg Bud/Rec
MOTOR POOL INTERNAL SERVICE FUND
EXPENDITURES
Salaries and Wages	22426462.00	23529440.00	23559649.00	24375498.00	3.6
Employee Benefits	6312640.00	7041541.00	6811028.00	7445817.00	5.7
Motor Pool Internal Service Fund Personnel Costs	28739102.00	30570981.00	30370677.00	31821315.00	4.1
Operating Expenses	61922142.00	60143979.00	47921195.00	62600847.00	4.1
Capital Outlay	25777948.00	25299250.00	25299250.00	20049250.00	-20.8
Motor Pool Internal Service Fund Expenditures	116439192.00	116014210.00	103591122.00	114471412.00	-1.3
PERSONNEL
Full-Time	206.00	209.00	209.00	209.00	0.0
Part-Time	0.00	0.00	0.00	0.00	0.0
FTEs	211.10	215.10	215.10	215.10	0.0
REVENUES
Motor Pool Charges/Fees	92433126.00	102771678.00	100480547.00	106852754.00	4.0
Other Charges/Fees	0.00	69000.00	0.00	69000.00	0.0
Miscellaneous Revenues	607914.00	203000.00	1272013.00	203000.00	0.0
Investment Income	1885852.00	1236501.00	1424910.00	543930.00	-56.0
Insurance Recoveries	1863719.00	2238070.00	2238070.00	2323306.00	3.8
Other Intergovernmental	0.00	1650000.00	1797000.00	0.00	-100.0
Motor Pool Internal Service Fund Revenues	96790611.00	108168249.00	107212540.00	109991990.00	1.7

FY27 Recommended Changes

Title	Expenditures	FTEs
MOTOR POOL INTERNAL SERVICE FUND
FY26 ORIGINAL APPROPRIATION	116014210	215.10
Changes (with service impacts)
Add: Hydrogen Fueling for Ride On Buses [Operational Management]	742000	0.00
Reduce: Fleet Replacement to Balance Motor Pool Fund [Business Support Services]	-5000000	0.00
Other Adjustments (with no service impacts)
Increase Cost: Parts and Tires [Operational Management]	3000000	0.00
Shift: Operating Expenses from other DFMS Programs [Business Support Services]	2739597	0.00
Shift: Electricity for Ride On Bus Charging from Utilities Non-Departmental Account [Operational Management]	2163162	0.00
Increase Cost: FY27 Compensation Adjustments	1016458	0.00
Increase Cost: Light Fleet Maintenance [Public Safety Automotive Services]	277039	0.00
Increase Cost: Risk Management Adjustment	209766	0.00
Increase Cost: Holiday Premium [Operational Management]	137495	0.00
Increase Cost: Facilities Maintenance [Business Support Services]	130000	0.00
Increase Cost: Annualization of FY26 Compensation Increases	126377	0.00
Increase Cost: Shop Equipment Maintenance [Operational Management]	114369	0.00
Increase Cost: Motor Pool Adjustment	57595	0.00
Increase Cost: Printing and Mail	48727	0.00
Increase Cost: Maintenance of Electric Vehicle Charging Stations [Operational Management]	36050	0.00
Increase Cost: State Road Usage Fees for Electric Vehicles [Administrative Automotive Services]	25000	0.00
Increase Cost: Annualization of FY26 Personnel Costs	23553	0.00
Increase Cost: Fall Arrest and Bridge Crane Inspection and Repair [Operational Management]	20000	0.00
Increase Cost: Telematics for Electric Ride On Buses [Transit Equipment Services]	17832	0.00
Increase Cost: Two and a Half Percent Inflationary Adjustment to Non-Profit Service Provider Contracts [Operational Management]	328	0.00
Shift: Operating Expenses to Business Support Services [Transit Equipment Services]	-35043	0.00
Decrease Cost: Retirement Adjustment	-53549	0.00
Shift: Operating Expenses to Business Support Services [Administrative Automotive Services]	-687425	0.00
Decrease Cost: Elimination of One-Time Items Approved in FY26	-1635000	0.00
Shift: Operating Expenses to Business Support Services [Operational Management]	-2017129	0.00
Decrease Cost: Fuel [Operational Management]	-3000000	0.00
FY27 RECOMMENDED	114471412	215.10

Program Summary

Program Name	FY26 APPR Expenditures	FY26 APPR FTEs	FY27 REC Expenditures	FY27 REC FTEs
Administrative Automotive Services	4243253	1.50	3692962	2.50
Business Support Services	32333961	37.30	30015017	36.30
Heavy Equipment Services	8247516	41.50	7966389	37.50
Operational Management	36341254	18.80	38650084	22.80
Public Safety Automotive Services	8770791	3.00	9036026	3.00
Transit Equipment Services	26077435	113.00	25110934	113.00
Total	116014210	215.10	114471412	215.10

Funding Parameter Items ($000s)

Title	FY27	FY28	FY29	FY30	FY31	FY32
MOTOR POOL INTERNAL SERVICE FUND
EXPENDITURES
FY27 Recommended	114471.000000	114471.000000	114471.000000	114471.000000	114471.000000	114471.000000
No inflation or compensation change is included in outyear projections.
Labor Contracts	0.000000	154.000000	154.000000	154.000000	154.000000	154.000000
These figures represent the estimated annualized cost of general wage adjustments, service increments, and other negotiated items.
Subtotal Expenditures	114471.000000	114625.000000	114625.000000	114625.000000	114625.000000	114625.000000