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Mission Statement

The mission of the Circuit Court is to serve Sixth Judicial Circuit residents in the determination of litigation in serious criminal matters, substantive civil cases, domestic cases, and child support cases in accordance with the United States and Maryland Constitutions while administering justice in an honest, fair, and efficient manner.

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Budget Overview

The total recommended FY20 Operating Budget for the Circuit Court is $15,339,980, an increase of $739,353 or 5.06 percent from the FY19 Approved Budget of $14,600,627. Personnel Costs comprise 82.62 percent of the budget for 117 full-time position(s) and five part-time position(s), and a total of 119.50 FTEs. Total FTEs may include seasonal or temporary positions and may also reflect workforce charged to or from other departments or funds. Operating Expenses account for the remaining 17.38 percent of the FY20 budget.

County Priority Outcomes

While this program area supports all eight of the County Result Areas, the following are emphasized:

  • Thriving Youth and Families
  • Effective, Sustainable Government
  • Safe Neighborhoods

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Department Performance Measures

Performance measures for this department are included below (where applicable), with multi-program measures displayed at the front of this section and program-specific measures shown with the relevant program. The FY19 estimates reflect funding based on the FY19 approved budget. The FY20 and FY21 figures are performance targets based on the FY20 recommended budget and funding for comparable service levels in FY21.

Accomplishments

  • During FY18, the Montgomery County Circuit Court processed over 35,000 original and reopened case filings and over 36,000 terminations. The Circuit Court also held approximately 39,200 hearings and 1,850 trials.

  • Reviewed and audited 914 Fiduciary Reports filed by court-appointed guardians and trustees, as well as monitored the filings of 252 Inventory Reports, 976 Fiduciary Reports, and 983 Annual Reports.
  • The Court's Family Law Self-Help Center received 10,313 visits, a 3.6% increase from FY17 (9,959 visits). The center also provides evening service every Tuesday, and 569 clients were served in FY18.
  • Kids Spot, the Court's child waiting area, served 1,046 children between the ages of 2 and 12 in FY18.
  • Participated in the Maryland Judiciary's Maryland Electronic Courts (MDEC) initiative to transition from the court's legacy case management system to the new Statewide system. Activities include review and comment on scope/solution documentation, fit gap tracking, data migration planning, data/code mapping, and internal planning meetings.

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Innovations and Productivity Improvements

  • Updated information on the juror summons, improved the juror information packet, and revised the jury survey to improve Jury Office communication. To assist potential jurors, added new juror information to the hotline on high volume days and created instructional videos.
  • Created easy-to-use electronic forms for guardians as they prepare the property annual report. These forms automatically calculate financial data and present drop-down windows to reduce accounting errors or missing information.

Program Descriptions

  Family Magistrates

Family Magistrates are qualified individuals appointed by the Judges of the Circuit Court to hear family matters and make reports and recommendations based on testimony and analysis of the testimony received at hearings. Family Division Judges continue to review the recommendations, make rulings and issue orders based on the recommendations...

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  Administration

The Administrative Office of the Circuit Court serves as a conduit for many operations of the Court. The Court Administrator's role is to facilitate the administrative functions of the Court and to develop policies to enhance systems performance, while maintaining the independence of the Judiciary. Basic functions performed by the...

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  Adjudication

Adjudication encompasses support staff for the Judiciary and Differentiated Case Management (DCM). Conceptually, this division monitors case assignments (criminal, civil, and family cases), provides expedited case disposition for incarcerated offenders, and provides supervision consistent with the complexity of each case filed. Adjudication and DCM improves the efficiency of case processing...

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  Case Assignment

The Assignment Office schedules and maintains all hearings, trials, and motion dates as well as special event dates for Judges and Family Magistrates of the Court, and ensures that these events are scheduled in accordance with the Court's DCM plans. The Assignment Office maintains all scheduling information related to criminal...

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  Jury

The Jury Office manages prospective and active jurors for civil and criminal proceedings. In accordance with Maryland Courts and Judicial Proceedings, Title 8, every citizen may serve as a juror and must serve when summoned. The Jury Commissioner and staff dispatch questionnaires to prospective jurors using information gathered from voter...

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  Family Division Services

This program provides a variety of services for children and families, most of them funded by the Family Law Grant. Services include case managers that provide day-to-day management of cases between family magistrates, judges, counsel, and litigants; custody mediation involving litigants in an effort to obtain a settlement of custody...

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  Technical Services

Technical Services manages the central recording location that electronically records all courtroom and hearing room proceedings for the Circuit Court. All video conferencing between the Circuit Court, District Court, Montgomery County Detention Center, and Montgomery County Correctional Facility is handled through this division. This equipment is used on a daily...

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  Law Library

The Law Library supports the research activities of the Court, the Bar, and the public and is the only law library open to the public in Montgomery County. The Library has a comprehensive collection of law, including U.S. statutes and the codes of Maryland, Washington, D.C., Virginia, and local ordinances....

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  Trust and Guardianships

The Trust Office administers the case files for fiduciary entities (primarily guardianships) who are required to comply with the reporting requirements set forth in the Maryland Court Rules, Title 10, Guardians and Other Fiduciaries. The reports required to be filed include the Inventory and Information Report and Annual Fiduciary Report...

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  Grants

The Family Law Grant is funded by the State and provides services to families to reduce conflict and introduce the parties involved in litigation to problem-solving techniques to help reduce future litigation. See the Family Division Services Program for a description of the services supported by this grant. The...

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Budget Trends
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Program Contacts

Contact Judy Rupp of the Circuit Court at 240.777.9103 or Trevor Lobaugh of the Office of Management and Budget at 240.777.2763 for more information regarding this department's operating budget.

Related Links
Budget Summary
TitleActual
FY18
Budget
FY19
Estimate
FY19
Recommended
FY20
%Chg
Bud/Rec
COUNTY GENERAL FUND
EXPENDITURES
Salaries and Wages6916497.007201338.00 7275313.00 7653781.006.3
Employee Benefits2479937.002341256.00 2439235.00 2615805.0011.7
County General Fund Personnel Costs9396434.009542594.00 9714548.00 10269586.007.6
Operating Expenses2408794.002439894.00 2533070.00 2348016.00-3.8
County General Fund Expenditures11805228.0011982488.00 12247618.00 12617602.005.3
PERSONNEL
Full-Time91.0092.00 92.00 94.002.2
Part-Time3.003.00 3.00 4.0033.3
FTEs92.7093.70 93.70 97.544.1
REVENUES
Miscellaneous Revenues55235.0055230.00 55235.00 55230.000.0
State Jury Fee Reimbursement491220.00404245.00 482785.00 482785.0019.4
County General Fund Revenues546455.00459475.00 538020.00 538015.0017.1
 
GRANT FUND - MCG
EXPENDITURES
Salaries and Wages1700908.001812155.00 1812155.00 1832683.001.1
Employee Benefits503863.00570498.00 570498.00 571616.000.2
Grant Fund - MCG Personnel Costs2204771.002382653.00 2382653.00 2404299.000.9
Operating Expenses215555.00235486.00 235486.00 318079.0035.1
Grant Fund - MCG Expenditures2420326.002618139.00 2618139.00 2722378.004.0
PERSONNEL
Full-Time23.0023.00 23.00 23.000.0
Part-Time1.001.00 1.00 1.000.0
FTEs23.3023.30 23.30 21.96-5.8
REVENUES
State Grants2420589.002618139.00 2618139.00 2722378.004.0
Grant Fund - MCG Revenues2420589.002618139.00 2618139.00 2722378.004.0
 
DEPARTMENT TOTALS
Total Expenditures14225554.0014600627.00 14865757.00 15339980.005.1
Total Full-Time Positions114.00115.00 115.00 117.001.7
Total Part-Time Positions4.004.00 4.00 5.0025.0
Total FTEs116.00117.00 117.00 119.502.1
Total Revenues2967044.003077614.00 3156159.00 3260393.005.9
FY20 Recommended Changes
TitleExpendituresFTEs
COUNTY GENERAL FUND
FY19 ORIGINAL APPROPRIATION1198248893.70
Changes (with service impacts)
Add: Add Paralegal Specialist to Support Juvenile Magistrate [Family Division Services]744741.00
Enhance: Add Part-time Administrative Aide to Cover Increased Trust Office Workload [Trust and Guardianships]235010.50
Other Adjustments (with no service impacts)
Increase Cost: FY20 Compensation Adjustment3821920.00
Increase Cost: Annualization of FY19 Personnel Costs1748260.00
Technical Adj: Realign Family Law Grant Budget with Grant Award [Family Division Services]1487691.08
Increase Cost: Restore One-time Lapse Increase [Family Magistrates]920000.00
Increase Cost: Add IT Specialist II Position to serve as Database Administrator [Technical Services]803921.00
Increase Cost: MDEC Data Migration and Testing [Administration]500000.00
Technical Adj: Realign Drug Court Grant Budget with Grant Award [Administration]152090.20
Increase Cost: Retirement Adjustment102360.00
Increase Cost: Motor Pool Adjustment11220.00
Technical Adj: Realign Trial Research Budget with Grant Award [Administration]4100.06
Re-align: Realign Evaluation Services Budget Based on Past Actuals [Administration]-200000.00
Re-align: Realign Child Care Services Budget Based on Past Actuals [Administration]-500000.00
Re-align: Realign Arbitration Services Budget Based on Past Actuals [Administration]-730000.00
Decrease Cost: Turnover Savings-966500.00
Decrease Cost: Savings from Proposed Reclassifications to Offset New Position Additions-1783670.00
FY20 RECOMMENDED1261760297.54
 
GRANT FUND - MCG
FY19 ORIGINAL APPROPRIATION261813923.30
Other Adjustments (with no service impacts)
Technical Adj: Realign Drug Court Grant Budget with Grant Award [Administration]72163-0.20
Technical Adj: Realign Family Law Grant Budget with Grant Award [Family Division Services]35166-1.08
Technical Adj: Realign Trial Research Budget with Grant Award [Administration]-3090-0.06
FY20 RECOMMENDED272237821.96
Program Summary
Program NameFY19 APPR
Expenditures
FY19 APPR
FTEs
FY20 REC
Expenditures
FY20 REC
FTEs
Family Magistrates3903956.006588117.00
Administration332495110.20310535610.71
Adjudication338684033.00361291133.50
Case Assignment130255414.00137400114.00
Jury7144384.506822154.00
Family Division Services8899419.0010661669.83
Technical Services130758612.00141346113.00
Law Library4710843.004715913.00
Trust and Guardianships1946992.002330902.50
Grants261813923.30272237821.96
Total14600627117.0015339980119.50
Future Fiscal Impacts ($000s)
TitleFY20FY21FY22FY23FY24FY25
COUNTY GENERAL FUND
EXPENDITURES
FY20 Recommended12618.00000012618.00000012618.00000012618.00000012618.00000012618.000000
No inflation or compensation change is included in outyear projections.
Annualization of Positions Recommended in FY200.00000089.00000089.00000089.00000089.00000089.000000
New positions in the FY20 budget are generally assumed to be filled at least two months after the fiscal year begins. Therefore, the above amounts reflect annualization of these positions in the outyears.
Labor Contracts0.000000101.000000101.000000101.000000101.000000101.000000
These figures represent the estimated annualized cost of general wage adjustments, service increments, and other negotiated items.
Subtotal Expenditures12618.00000012808.00000012808.00000012808.00000012808.00000012808.000000
Annualization of Personnel Costs and FTEs
TitleFY20 Recommended FY21 Annualized
TitleExpendituresFTEsExpendituresFTEs
Add IT Specialist II Position to serve as Database Administrator803921.001170411.00
Add Paralegal Specialist to Support Juvenile Magistrate744741.001103911.00
Add Part-time Administrative Aide to Cover Increased Trust Office Workload235010.50397610.50
Total1783672.502671932.50