up
Budget Year / Version:
anchor
anchor

Mission Statement

The mission of the Office of Procurement is to facilitate the use of public funds in partnership with County departments to effectively procure goods, services, and construction in an inclusive, transparent, and equitable manner that best serves County residents, businesses, and the public interest.

The Office of Procurement is a cabinet-level department tasked with preserving the public trust and ensuring the integrity of the County's procurement process. The Office of Procurement ensures compliance with all related laws, regulations, and policies. The Office of Procurement focuses on identifying opportunities for improvement of inter-and intra-departmental purchasing processes and implementation of recognized best practices to increase organizational efficacy, promote transparency, improve accountability, and facilitate compliance. In its interactions with all County departments and agencies, external governmental agencies, members of the business community, and the general public, the Office of Procurement serves as a resource for policy and program initiatives involving public contracting.

anchor

Budget Overview

The total recommended FY24 Operating Budget for the Office of Procurement is $5,104,774, an increase of $100,266 or 2.00 percent from the FY23 Approved Budget of $5,004,508. Personnel Costs comprise 92.31 percent of the budget for 39 full-time position(s) and two part-time position(s), and a total of 38.90 FTEs. Total FTEs may include seasonal or temporary positions and may also reflect workforce charged to or from other departments or funds. Operating Expenses account for the remaining 7.69 percent of the FY24 budget.

County Priority Outcomes

While this program area supports all eight of the County Result Areas, the following are emphasized:

  • A Growing Economy
  • Effective, Sustainable Government

anchor

Program Performance Measures

Performance measures for this department are included below (where applicable), with multi-program measures displayed at the front of this section and program-specific measures shown with the relevant program. The FY23 estimates reflect funding based on the FY23 approved budget. The FY24 and FY25 figures are performance targets based on the FY24 recommended budget and funding for comparable service levels in FY25.

anchor

Innovations and Productivity Improvements

  • The Office of Procurement has recently implemented a number of initiatives to improve efficiency as it pertains to contract management and related purchasing activities. The most notable has been the introduction of PRO Direct, a web-based application that allows departments to connect with Procurement to request and complete purchasing actions. This feature was created to centralize and track requests submitted by departments to assist with timely processing and increase transparency. The central point of entry was required to eliminate access issues for requests sent directly to individuals via traditional methods, (i.e., email, chat, inter-office mail). With the implementation of this application, the Office of Procurement has enforced a commitment to acknowledge and/or respond to all requests within four business hours. The application proved successful with over 1,200 requests in the first 60 days. The application continues to expand and introduce new features based on user suggestions and feedback.
  • The Office of Procurement has automated the workflow process County employees use to dispose of surplus items with the introduction of the surplus request application. Initially, this process was manual, timely, and difficult to track. For example, requests to dispose of surplus items were sent to Procurement management via email which required significant coordination to retrieve information on the outcomes of the requests. The new application incorporates an approval workflow and guides the end user on all required information prior to submission. Results are readily available for all County employees to aid in our mission to improve transparency.
  • The Office of Procurement has improved efficiency and transparency with the introduction of the Emergency Procurement request application. This web-based tool is used by County departments to request the approval of urgent and unexpected informal purchases where the health and safety of the public, or the conservation of public resources, are at risk. This application assists with the required documentation of the facts that constitute the emergency. Procurements under this section are limited to those goods, construction, or services required to meet the emergency and must be made with competition to the extent practical under the circumstances.
  • Procurement received five distinguished awards for efforts to improve efficiency from the National Association of Counties and the National Procurement Institute for Excellence in Public Procurement.

Program Descriptions

  Procurement Operations

The core components of this program are to purchase goods, services, and construction required by County departments in the most timely and cost-effective manner possible. Program staff assist departments in the development of procurement strategies and documents to ensure a competitive, transparent, and fair procurement process in accordance with the...

Read More

  Procurement Services

The Procurement Services section provides for departmental direction, oversight, and support for the Contract Review Committee, analysis, budget preparation, and monitoring. This section also manages contract scanning activities for documents, contracts, and subsequent contract actions, manages archiving standards, and provides departmental customer service assistance. Additionally, it centrally coordinates departmental training...

Read More

  Business Relations and Compliance

The mission of the Division of Business Relations and Compliance (DBRC) is to plan and implement programmatic strategies to expand business opportunities for minority, female, and disabled business owners as well as Montgomery County small businesses. The Office administers the County's Wage Requirements and Prevailing Wage programs for service and...

Read More
Budget Trends
anchor
Program Contacts

Contact Sarah Giambra of the Office of Procurement at 240.777.9951 or Natasha Joseph-Wilkerson of the Office of Management and Budget at 240.773.0052 for more information regarding this department's operating budget.

Related Links
Budget Summary
TitleActual
FY22
Budget
FY23
Estimate
FY23
Recommended
FY24
%Chg
Bud/Rec
COUNTY GENERAL FUND
EXPENDITURES
Salaries and Wages2736194.003622776.00 3289192.00 3723197.002.8
Employee Benefits741214.00989886.00 937762.00 989015.00-0.1
County General Fund Personnel Costs3477408.004612662.00 4226954.00 4712212.002.2
Operating Expenses445903.00391846.00 391846.00 392562.000.2
County General Fund Expenditures3923311.005004508.00 4618800.00 5104774.002.0
PERSONNEL
Full-Time38.0038.00 38.00 39.002.6
Part-Time2.002.00 2.00 2.000.0
FTEs37.9037.90 37.90 38.902.6
REVENUES
Miscellaneous Revenues3007.000.00 0.00 0.000.0
County General Fund Revenues3007.000.00 0.00 0.000.0
 
GRANT FUND - MCG
EXPENDITURES
Salaries and Wages0.000.00 0.00 0.000.0
Employee Benefits0.000.00 0.00 0.000.0
Grant Fund - MCG Personnel Costs0.000.00 0.00 0.000.0
Grant Fund - MCG Expenditures0.000.00 0.00 0.000.0
PERSONNEL
Full-Time0.000.00 0.00 0.000.0
Part-Time0.000.00 0.00 0.000.0
FTEs0.000.00 0.00 0.000.0
Grant Fund - MCG Revenues0.000.00 0.00 0.000.0
 
DEPARTMENT TOTALS
Total Expenditures3923311.005004508.00 4618800.00 5104774.002.0
Total Full-Time Positions38.0038.00 38.00 39.002.6
Total Part-Time Positions2.002.00 2.00 2.000.0
Total FTEs37.9037.90 37.90 38.902.6
Total Revenues3007.000.00 0.00 0.000.0
FY24 Recommended Changes
TitleExpendituresFTEs
COUNTY GENERAL FUND
FY23 ORIGINAL APPROPRIATION500450837.90
Other Adjustments (with no service impacts)
Increase Cost: Annualization of FY23 Compensation Increases1978060.00
Increase Cost: Mid Year Creation of MIII Position [Procurement Services]1746441.00
Increase Cost: FY24 Compensation Adjustment1558170.00
Increase Cost: Printing and Mail7160.00
Decrease Cost: Retirement Adjustment-73370.00
Decrease Cost: Annualization of FY23 Personnel Costs-113270.00
Re-align: One-time Budget Adjustment to Reflect Higher Than Expected Vacant Positions-4100530.00
FY24 RECOMMENDED510477438.90
Program Summary
Program NameFY23 APPR
Expenditures
FY23 APPR
FTEs
FY24 REC
Expenditures
FY24 REC
FTEs
Business Relations and Compliance14864199.5012333436.50
Procurement Operations332753224.40313539724.40
Procurement Services1905574.007360348.00
Total500450837.90510477438.90
Charges to Other Departments
Charged DepartmentCharged FundFY23
Total$
FY23
FTES
FY24
Total$
FY24
FTES
COUNTY GENERAL FUND
Transit ServicesMass Transit323940.20163090.20
Fleet Management ServicesMotor Pool485910.30244640.30
Parking District ServicesBethesda Parking41080.0549320.05
Parking District ServicesSilver Spring Parking41080.0549320.05
Recycling and Resource ManagementSolid Waste Disposal809860.50407730.50
Total1701871.10914101.10
Funding Parameter Items ($000s)
TitleFY24FY25FY26FY27FY28FY29
COUNTY GENERAL FUND
EXPENDITURES
FY24 Recommended5105.0000005105.0000005105.0000005105.0000005105.0000005105.000000
No inflation or compensation change is included in outyear projections.
Restore One-Time Lapse Increase0.000000410.000000410.000000410.000000410.000000410.000000
Labor Contracts0.000000120.000000120.000000120.000000120.000000120.000000
These figures represent the estimated annualized cost of general wage adjustments, service increments, and other negotiated items.
Subtotal Expenditures5105.0000005635.0000005635.0000005635.0000005635.0000005635.000000