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Mission Statement

The mission of the Office of Procurement is to facilitate the use of public funds in partnership with County departments to effectively procure goods, services, and construction in an inclusive, transparent, and equitable manner that best serves County residents, businesses, and the public interest.

The Office of Procurement is a cabinet-level department tasked with preserving the public trust and ensuring the integrity of the County's procurement process. The Office of Procurement ensures compliance with all related laws, regulations, and policies. The Office of Procurement focuses on identifying opportunities for improvement of inter-and intra-departmental purchasing processes and implementation of recognized best practices to increase organizational efficacy, promote transparency, improve accountability, and facilitate compliance. In its interactions with all County departments and agencies, external governmental agencies, members of the business community, and the general public, the Office of Procurement serves as a resource for policy and program initiatives involving public contracting.

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Budget Overview

The total recommended FY23 Operating Budget for the Office of Procurement is $5,004,508, an increase of $71,225 or 1.44 percent from the FY22 Approved Budget of $4,933,283. Personnel Costs comprise 92.17 percent of the budget for 38 full-time position(s) and two part-time position(s), and a total of 37.90 FTEs. Total FTEs may include seasonal or temporary positions and may also reflect workforce charged to or from other departments or funds. Operating Expenses account for the remaining 7.83 percent of the FY23 budget.

County Priority Outcomes

While this program area supports all eight of the County Result Areas, the following are emphasized:

  • A Growing Economy
  • Effective, Sustainable Government

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Program Performance Measures

Performance measures for this department are included below (where applicable), with multi-program measures displayed at the front of this section and program-specific measures shown with the relevant program. The FY22 estimates reflect funding based on the FY22 approved budget. The FY23 and FY24 figures are performance targets based on the FY23 recommended budget and funding for comparable service levels in FY24.

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Initiatives

  • Provide funds to address a structural deficit related to printing, imaging, and interoffice mail.
  • The Montgomery County Office of Procurement won a National Association of Counties (NACo) Achievement Award in the category of Information Technology for the DPO Violation E-Notification and Response System.
  • The Department of Procurement was awarded the Achievement of Excellence in Procurement Award (AEP), which is earned by public and non-profit agencies that demonstrate a commitment to procurement excellence. This annual program recognizes procurement organizations that embrace Innovation, Professionalism, Productivity, Leadership, and e-Procurement.

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Innovations and Productivity Improvements

  • Expanded Minority, Female, and Disabled-Owned Business (MFD) certification to include acceptance of Veteran's Affair's (VA) Service Disabled Veteran-owned Businesses as of October 1, 2021.

  • Coordinated donation of Continuous Positive Airway Pressure (CPAP) machines for nursing homes in partnership with the Office of Emergency Management and Homeland Security and the Department of General Services.
  • Partnered with the Office of the County Attorney and Department of Health and Human Services in development of a County Council Resolution provision to allow process flexibility and agility when implementing contract scope and funding changes resulting from the pandemic.

Program Descriptions

  Procurement Operations

The core components of this program are to purchase goods, services, and construction required by County departments in the most timely and cost-effective manner possible. Program staff assist departments in the development of procurement strategies and documents to ensure a competitive, transparent, and fair procurement process in accordance with the...

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  Procurement Services

The Procurement Services section provides for departmental direction, oversight, and support for the Contract Review Committee, analysis, budget preparation, and monitoring. This section also manages contract scanning activities for documents, contracts, and subsequent contract actions, manages archiving standards, and provides departmental customer service assistance. Additionally, it centrally coordinates departmental training...

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  Business Relations and Compliance

The mission of the Division of Business Relations and Compliance (DBRC) is to plan and implement programmatic strategies to expand business opportunities for minority, female, and disabled business owners as well as Montgomery County small businesses. The Office administers the County's Wage Requirements and Prevailing Wage programs for service and...

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Budget Trends
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Program Contacts

Contact Grace Denno of the Office of Procurement at 240.777.9959 or Derrick Harrigan of the Office of Management and Budget at 240.777.2759 for more information regarding this department's operating budget.

Related Links
Budget Summary
TitleActual
FY21
Budget
FY22
Estimate
FY22
Recommended
FY23
%Chg
Bud/Rec
COUNTY GENERAL FUND
EXPENDITURES
Salaries and Wages2664702.003576423.00 2912451.00 3622776.001.3
Employee Benefits747992.00994391.00 845092.00 989886.00-0.5
County General Fund Personnel Costs3412694.004570814.00 3757543.00 4612662.000.9
Operating Expenses459119.00362469.00 362467.00 391846.008.1
County General Fund Expenditures3871813.004933283.00 4120010.00 5004508.001.4
PERSONNEL
Full-Time38.0038.00 38.00 38.000.0
Part-Time2.002.00 2.00 2.000.0
FTEs37.9037.90 37.90 37.900.0
REVENUES
Miscellaneous Revenues5888.000.00 0.00 0.000.0
County General Fund Revenues5888.000.00 0.00 0.000.0
 
GRANT FUND - MCG
EXPENDITURES
Salaries and Wages3295.000.00 0.00 0.000.0
Employee Benefits0.000.00 0.00 0.000.0
Grant Fund - MCG Personnel Costs3295.000.00 0.00 0.000.0
Operating Expenses5835.000.00 0.00 0.000.0
Grant Fund - MCG Expenditures9130.000.00 0.00 0.000.0
PERSONNEL
Full-Time0.000.00 0.00 0.000.0
Part-Time0.000.00 0.00 0.000.0
FTEs0.000.00 0.00 0.000.0
REVENUES
Federal Grants9130.000.00 0.00 0.00
Grant Fund - MCG Revenues9130.000.00 0.00 0.000.0
 
DEPARTMENT TOTALS
Total Expenditures3880943.004933283.00 4120010.00 5004508.001.4
Total Full-Time Positions38.0038.00 38.00 38.000.0
Total Part-Time Positions2.002.00 2.00 2.000.0
Total FTEs37.9037.90 37.90 37.900.0
Total Revenues15018.000.00 0.00 0.000.0
FY23 Recommended Changes
TitleExpendituresFTEs
COUNTY GENERAL FUND
FY22 ORIGINAL APPROPRIATION493328337.90
Other Adjustments (with no service impacts)
Increase Cost: Annualization of FY22 Compensation Increases813080.00
Increase Cost: FY23 Compensation Adjustment630070.00
Increase Cost: Structural Deficit [Procurement Operations]312060.00
Increase Cost: Printing and Mail Adjustment6710.00
Decrease Cost: Enterprise Account Licenses [Procurement Services]-25000.00
Decrease Cost: Retirement Adjustment-351760.00
Decrease Cost: Annualization of FY22 Personnel Costs-672910.00
FY23 RECOMMENDED500450837.90
Program Summary
Program NameFY22 APPR
Expenditures
FY22 APPR
FTEs
FY23 REC
Expenditures
FY23 REC
FTEs
Business Relations and Compliance14479959.5014864199.50
Procurement Operations327286424.40332753224.40
Procurement Services2124244.001905574.00
Total493328337.90500450837.90
Charges to Other Departments
Charged DepartmentCharged FundFY22
Total$
FY22
FTES
FY23
Total$
FY23
FTES
COUNTY GENERAL FUND
Transit ServicesMass Transit310190.20323940.20
Fleet Management ServicesMotor Pool465280.30485910.30
Parking District ServicesBethesda Parking58130.0541080.05
Parking District ServicesSilver Spring Parking58130.0541080.05
Recycling and Resource ManagementSolid Waste Disposal775470.50809860.50
Total1667201.101701871.10
Funding Parameter Items ($000s)
TitleFY23FY24FY25FY26FY27FY28
COUNTY GENERAL FUND
EXPENDITURES
FY23 Recommended5005.0000005005.0000005005.0000005005.0000005005.0000005005.000000
No inflation or compensation change is included in outyear projections.
Labor Contracts0.000000192.000000192.000000192.000000192.000000192.000000
These figures represent the estimated annualized cost of general wage adjustments, service increments, and other negotiated items.
Subtotal Expenditures5005.0000005197.0000005197.0000005197.0000005197.0000005197.000000