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Mission Statement

The Office of Procurement is a cabinet-level department with a mission to preserve the public trust and ensure the integrity of the County's procurement process through the efficiency and effectiveness of the procurement of goods, services, and construction for all Executive Branch departments and agencies. The Office of Procurement ensures compliance with all procurement-related laws, regulations, and policies. The Office of Procurement focuses on identifying opportunities for improvement of inter and intra departmental purchasing processes and implementation of recognized best practices to increase organizational efficacy, promote transparency, improve accountability, and facilitate compliance. In its interactions with all County departments and agencies, external governmental agencies, members of the business community and the general public, the Office of Procurement serves as a resource for policy and program initiatives involving public contracting.

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Budget Overview

The total approved FY19 Operating Budget for the Office of Procurement is $4,445,369, a decrease of $67,593 or 1.50 percent from the FY18 Approved Budget of $4,512,962. Personnel Costs comprise 92.46 percent of the budget for 35 full-time position(s) and two part-time position(s), and a total of 34.90 FTEs. Total FTEs may include seasonal or temporary positions and may also reflect workforce charged to or from other departments or funds. Operating Expenses account for the remaining 7.54 percent of the FY19 budget.

Linkage to County Result Areas

While this program area supports all eight of the County Result Areas, the following are emphasized:

  • A Responsive, Accountable County Government
  • Strong and Vibrant Economy

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Department Performance Measures

Performance measures for this department are included below (where applicable), with multi-program measures displayed at the front of this section and program-specific measures shown with the relevant program. The FY18 estimates reflect funding based on the FY18 approved budget. The FY19 and FY20 figures are performance targets based on the FY19 approved budget and funding for comparable service levels in FY20.

Accomplishments

  • Encumbered $217.8 million to Minority, Female, and Disabled (MFD) Owned Business Program vendors, comprising 23.24 percent of eligible spending in FY17.
  • In FY17, African American owned businesses made improvements in every purchasing category. Additionally, MFD businesses made significant strides in the Construction category. In other purchasing categories, Female owned businesses remain in the lead in Non-professional Services as well as the Goods categories. In the Professional Services category, Hispanic American owned businesses almost doubled the value of contracts received in FY16 to $8,551,018 in FY17.
  • Encumbered $93.4 million to Local Small Business Reserve Program (LSBRP) vendors, comprising 24.88 percent of eligible spending in FY17.
  • Conducted Procurement Overview and Compliance trainings to further professional development and to strengthen networking and collaboration between contract administrators, peers, and procurement staff on contract issues.
  • Procurement received the Achievement of Excellence in Procurement (AEP) Award for its demonstration of innovation, professionalism, E-Procurement, productivity, and leadership with a strong dedication to the advancement of the public procurement profession.
  • Focused on outreach efforts and validating/certifying MFD and LSBRP vendors - hosting or attending outreach and networking events.

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Initiatives

  • Drafted legislation to prevent Procurement from involvement in enforcement of State campaign finance law. The bill was passed by the State legislature and signed into law.

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Innovations and Productivity Improvements

  • Developed an online database for retrieval and search of Contract Review Committee (CRC) minutes from FY99 to the present by contract number, contract description or vendor.
  • Developed two pre-approved Community Grant contract templates (different dollar thresholds) for Countywide use.
  • Developed a "Pocket Guide to Doing Business with Montgomery County" for distribution and availability at various events and meetings for potential vendors needing a useful and informative resource for basic procedures to follow when doing business with the County.

Program Descriptions

  Procurement Operations

The core components of this program are to purchase goods, services, and construction required by County departments in the most timely and cost-effective manner possible. Program staff assist departments in the development of procurement strategies and documents to ensure a competitive, transparent, and fair procurement process in accordance with the...

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  Business Relations and Compliance

The mission of the Division of Business Relations and Compliance (DBRC) is to plan and implement programmatic strategies to expand business opportunities for minority, female and disabled business owners and Montgomery County small businesses. The office administers the County's Wage Requirements and Prevailing Wage programs for service and construction contracts....

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  Procurement Services

The Procurement Services Section provides for departmental direction; oversight and support for the Contract Review Committee; analysis; budget preparation and monitoring. This section also manages contract scanning activities for documents, contracts and subsequent contract actions, manages archiving standards and provides departmental customer service assistance. Additionally, it centrally coordinates departmental training...

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Budget Trends
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Program Contacts

Contact Marsha Watkins Thomas of the Office of Procurement at 240.777.9954 or Bryan Hunt of the Office of Management and Budget at 240.777.2786 for more information regarding this department's operating budget.

Related Links
Budget Summary
TitleActual
FY17
Budget
FY18
Estimate
FY18
Approved
FY19
%Chg
Bud/App
COUNTY GENERAL FUND
EXPENDITURES
Salaries and Wages2971900.003039221.00 3092571.00 3065607.000.9
Employee Benefits950450.001038959.00 1059888.00 1044594.000.5
County General Fund Personnel Costs3922350.004078180.00 4152459.00 4110201.000.8
Operating Expenses503398.00434782.00 305240.00 335168.00-22.9
Capital Outlay20.000.00 0.00 0.000.0
County General Fund Expenditures4425768.004512962.00 4457699.00 4445369.00-1.5
PERSONNEL
Full-Time35.0035.00 35.00 35.000.0
Part-Time2.002.00 2.00 2.000.0
FTEs34.9034.90 34.90 34.900.0
REVENUES
Miscellaneous Revenues143.000.00 0.00 0.000.0
County General Fund Revenues143.000.00 0.00 0.000.0
FY19 Approved Changes
TitleExpendituresFTEs
COUNTY GENERAL FUND
FY18 ORIGINAL APPROPRIATION451296234.90
Changes (with service impacts)
Reduce: Contractual Clerical Support for Business Relations and Compliance [Business Relations and Compliance]-100000.00
Reduce: Contractual Support Services [Business Relations and Compliance]-100000.00
Reduce: Operating Expenses [Business Relations and Compliance]-125000.00
Eliminate: Advertised Contract Solicitations and Computer Software Licensing Fees [Procurement Operations]-132900.00
Reduce: Accounting/Auditing Services [Procurement Operations]-245000.00
Reduce: Lapse [Procurement Operations]-456000.00
Reduce: Lapse Office Services Coordinator Position [Procurement Services]-702160.00
Other Adjustments (with no service impacts)
Increase Cost: Annualization of FY18 Personnel Costs1204420.00
Increase Cost: FY19 Compensation Adjustment1004400.00
Increase Cost: Printing and Mail2470.00
Decrease Cost: Telecommunication Service Requests [Procurement Services]-5360.00
Decrease Cost: Operating Expenses [Procurement Operations]-290350.00
Decrease Cost: Retirement Adjustment-328980.00
Decrease Cost: Turnover Savings [Procurement Operations]-401470.00
FY19 APPROVED444536934.90
Program Summary
Program NameFY18 APPR
Expenditures
FY18 APPR
FTEs
FY19 APPR
Expenditures
FY19 APPR
FTEs
Procurement Operations337595125.40333201025.40
Business Relations and Compliance10063915.509625615.50
Procurement Services1306204.001507984.00
Total451296234.90444536934.90
Charges to Other Departments
Charged DepartmentCharged FundFY18
Total$
FY18
FTES
FY19
Total$
FY19
FTES
COUNTY GENERAL FUND
Fleet Management ServicesMotor Pool399530.30406360.30
Parking District ServicesBethesda Parking64790.0567750.05
Parking District ServicesSilver Spring Parking64790.0567750.05
Transit ServicesMass Transit266360.20270910.20
Solid Waste ServicesSolid Waste Disposal665890.50677270.50
Total1461361.101490041.10
Future Fiscal Impacts ($000s)
TitleFY19FY20FY21FY22FY23FY24
COUNTY GENERAL FUND
EXPENDITURES
FY19 Approved4445.0000004445.0000004445.0000004445.0000004445.0000004445.000000
No inflation or compensation change is included in outyear projections.
Labor Contracts0.00000043.00000043.00000043.00000043.00000043.000000
These figures represent the estimated annualized cost of general wage adjustments, service increments, and other negotiated items.
Subtotal Expenditures4445.0000004488.0000004488.0000004488.0000004488.0000004488.000000