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Mission Statement

The mission of the Office of Procurement is to facilitate the use of public funds in partnership with County departments to effectively procure goods, services, and construction in an inclusive, transparent and equitable manner that best serves County residents, businesses, and the public interest.

The Office of Procurement is a cabinet-level department tasked with preserving the public trust and ensuring the integrity of the County's procurement process. The Office of Procurement ensures compliance with all related laws, regulations, and policies. The Office of Procurement focuses on identifying opportunities for improvement of inter-and intra-departmental purchasing processes and implementation of recognized best practices to increase organizational efficacy, promote transparency, improve accountability, and facilitate compliance. In its interactions with all County departments and agencies, external governmental agencies, members of the business community, and the general public, the Office of Procurement serves as a resource for policy and program initiatives involving public contracting.

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Budget Overview

The total recommended FY22 Operating Budget for the Office of Procurement is $4,933,283, an increase of $132,209 or 2.75 percent from the FY21 Approved Budget of $4,801,074. Personnel Costs comprise 92.65 percent of the budget for 38 full-time position(s) and two part-time position(s), and a total of 37.90 FTEs. Total FTEs may include seasonal or temporary positions and may also reflect workforce charged to or from other departments or funds. Operating Expenses account for the remaining 7.35 percent of the FY22 budget.

County Priority Outcomes

While this program area supports all eight of the County Result Areas, the following are emphasized:

  • Effective, Sustainable Government
  • A Growing Economy

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Program Performance Measures

Performance measures for this department are included below (where applicable), with multi-program measures displayed at the front of this section and program-specific measures shown with the relevant program. The FY21 estimates reflect funding based on the FY21 approved budget. The FY22 and FY23 figures are performance targets based on the FY22 recommended budget and funding for comparable service levels in FY23.

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Initiatives

  • Launched a PROjection forecast webpage for upcoming procurement opportunities and enhancing the information available on that site.
  • Developing PROactive launch button to assist contract administrators proactively begin the solicitation replacement cycle.
  • Developing 'How To' videos on navigating the PRO website.
  • Implementing and rebranding of the PRO website to improve the customer experience through easy navigation and intuitive access to information.

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Innovations and Productivity Improvements

  • Procurement received three distinguished achievement awards from The National Association of Counties (NACo) in the categories of Information Technology and Transportation. They are Visualizing the Solicitation Process with Kanban, Solicitation Tracker - Transparency in Public Procurement and Construction Manager at Risk (CMAR) Project Delivery System.
  • Reduced Invitation For Bid (IFB) Boilerplate from 39 pages to 24 pages, a 38 percent reduction.
  • Implemented the Local Small Business Reserve Program (LSBRP) amendment bill (39-19) to include non-profit organizations and increase the goal from 20% to 25% and the new Local Business Preference Program Legislation (25-19E).
  • Developed reverse trade show targeting specific industries to meet with using department decision makers & partnered with department stakeholders to initiate a University of Maryland graduate student research project - Green Procurement Opportunities for Montgomery County.
  • Implemented Microsoft Teams channels and e-signature for PRO Telework.
  • Piloted eprocurement with a multi-award Local Small Business Reserve Program (LSBRP) technology solicitation and will continue to expand the pilot.

Program Descriptions

  Procurement Operations

The core components of this program are to purchase goods, services, and construction required by County departments in the most timely and cost-effective manner possible. Program staff assist departments in the development of procurement strategies and documents to ensure a competitive, transparent, and fair procurement process in accordance with the...

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  Procurement Services

The Procurement Services section provides for departmental direction, oversight, and support for the Contract Review Committee, analysis, budget preparation, and monitoring. This section also manages contract scanning activities for documents, contracts, and subsequent contract actions, manages archiving standards, and provides departmental customer service assistance. Additionally, it centrally coordinates departmental training...

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  Business Relations and Compliance

The mission of the Division of Business Relations and Compliance (DBRC) is to plan and implement programmatic strategies to expand business opportunities for minority, female, and disabled business owners as well as Montgomery County small businesses. The Office administers the County's Wage Requirements and Prevailing Wage programs for service and...

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Budget Trends
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Program Contacts

Contact Pam Jones of the Office of Procurement at 240.777.9911 or Jane Mukira of the Office of Management and Budget at 240.777.2754 for more information regarding this department's operating budget.

Related Links
Budget Summary
TitleActual
FY20
Budget
FY21
Estimate
FY21
Recommended
FY22
%Chg
Bud/Rec
COUNTY GENERAL FUND
EXPENDITURES
Salaries and Wages2549508.003462246.00 3001686.00 3576423.003.3
Employee Benefits932810.00996748.00 853479.00 994391.00-0.2
County General Fund Personnel Costs3482318.004458994.00 3855165.00 4570814.002.5
Operating Expenses380144.00342080.00 524328.00 362469.006.0
County General Fund Expenditures3862462.004801074.00 4379493.00 4933283.002.8
PERSONNEL
Full-Time35.0038.00 38.00 38.000.0
Part-Time2.002.00 2.00 2.000.0
FTEs34.9037.90 37.90 37.900.0
County General Fund Revenues0.000.00 0.00 0.000.0
 
GRANT FUND - MCG
EXPENDITURES
Salaries and Wages0.000.00 0.00 0.000.0
Employee Benefits0.000.00 0.00 0.000.0
Grant Fund - MCG Personnel Costs0.000.00 0.00 0.000.0
Operating Expenses6385.000.00 0.00 0.000.0
Grant Fund - MCG Expenditures6385.000.00 0.00 0.000.0
PERSONNEL
Full-Time0.000.00 0.00 0.000.0
Part-Time0.000.00 0.00 0.000.0
FTEs0.000.00 0.00 0.000.0
 
DEPARTMENT TOTALS
Total Expenditures3868847.004801074.00 4379493.00 4933283.002.8
Total Full-Time Positions35.0038.00 38.00 38.000.0
Total Part-Time Positions2.002.00 2.00 2.000.0
Total FTEs34.9037.90 37.90 37.900.0
Total Revenues0.000.00 0.00 0.000.0
FY22 Recommended Changes
TitleExpendituresFTEs
COUNTY GENERAL FUND
FY21 ORIGINAL APPROPRIATION480107437.90
Other Adjustments (with no service impacts)
Increase Cost: FY21 Compensation Adjustment813500.00
Increase Cost: FY22 Compensation Adjustment366070.00
Increase Cost: Licenses - Additional TW funds [Procurement Operations]124750.00
Increase Cost: Reclassification From MIII to MII [Business Relations and Compliance]67240.00
Increase Cost: Adobe & O365 License for e-signatures & Telework for Additional New Staff [Procurement Operations]50000.00
Increase Cost: Annualization of FY21 Personnel Costs35240.00
Increase Cost: Enterprise License [Procurement Operations]25000.00
Increase Cost: Print and Mail Adjustment19140.00
Decrease Cost: Elimination of One-Time Items Approved in FY21-15000.00
Decrease Cost: Retirement Adjustment-163850.00
FY22 RECOMMENDED493328337.90
Program Summary
Program NameFY21 APPR
Expenditures
FY21 APPR
FTEs
FY22 REC
Expenditures
FY22 REC
FTEs
Business Relations and Compliance14437059.5014479959.50
Procurement Operations315088924.40327286424.40
Procurement Services2064804.002124244.00
Total480107437.90493328337.90
Charges to Other Departments
Charged DepartmentCharged FundFY21
Total$
FY21
FTES
FY22
Total$
FY22
FTES
COUNTY GENERAL FUND
Transit ServicesMass Transit286500.20310190.20
Fleet Management ServicesMotor Pool429760.30465280.30
Parking District ServicesBethesda Parking57650.0558130.05
Parking District ServicesSilver Spring Parking57650.0558130.05
Recycling and Resource ManagementSolid Waste Disposal716260.50775470.50
Total1547821.101667201.10
Funding Parameter Items ($000s)
TitleFY22FY23FY24FY25FY26FY27
COUNTY GENERAL FUND
EXPENDITURES
FY22 Recommended4933.0000004933.0000004933.0000004933.0000004933.0000004933.000000
No inflation or compensation change is included in outyear projections.
Labor Contracts0.00000081.00000081.00000081.00000081.00000081.000000
These figures represent the estimated annualized cost of general wage adjustments, service increments, and other negotiated items.
Subtotal Expenditures4933.0000005015.0000005015.0000005015.0000005015.0000005015.000000