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Mission Statement

The Office of Procurement is a cabinet-level department with a mission to preserve the public trust and ensure the integrity of the County's procurement process through the efficient and cost effectiveness of the procurement of goods, services, and construction for all Executive Branch departments and agencies. The Office of Procurement ensures compliance with all related laws, regulations, and policies. The Office of Procurement focuses on identifying opportunities for improvement of inter-and intra-departmental purchasing processes and implementation of recognized best practices to increase organizational efficacy, promote transparency, improve accountability, and facilitate compliance. In its interactions with all County departments and agencies, external governmental agencies, members of the business community and the general public, the Office of Procurement serves as a resource for policy and program initiatives involving public contracting.

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Budget Overview

The total recommended FY20 Operating Budget for the Office of Procurement is $4,480,897, an increase of $35,528 or 0.80 percent from the FY19 Approved Budget of $4,445,369. Personnel Costs comprise 92.41 percent of the budget for 35 full-time position(s) and two part-time position(s), and a total of 34.90 FTEs. Total FTEs may include seasonal or temporary positions and may also reflect workforce charged to or from other departments or funds. Operating Expenses account for the remaining 7.59 percent of the FY20 budget.

County Priority Outcomes

While this program area supports all eight of the County Result Areas, the following are emphasized:

  • Effective, Sustainable Government
  • A Growing Economy

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Department Performance Measures

Performance measures for this department are included below (where applicable), with multi-program measures displayed at the front of this section and program-specific measures shown with the relevant program. The FY19 estimates reflect funding based on the FY19 approved budget. The FY20 and FY21 figures are performance targets based on the FY20 recommended budget and funding for comparable service levels in FY21.

Accomplishments

  • Developed a new Request for Proposal (RFP) template with Department of Transportation (DOT) and the Office of the County Attorney (OCA) for awarding projects utilizing Construction Manager At Risk (CMAR) methodology; streamlined process/checklist for submission/issuance of projects under the Small Construction Task Order Contracts; and developed an additional template to streamline contract renewals for lower-threshold community grants.

  • Procurement received the 2018 Achievement of Excellence in Procurement (AEP) Award for its demonstration of innovation, professionalism, E-Procurement, productivity, and leadership with a strong dedication to the advancement of the public procurement professional from the National Procurement Institute as well as the 2018 Public Access Partner Award from the Women Presidents' Educational Organization (WPEO) in recognition of the importance the Office of Procurement places on supply chain diversity in our business strategies.

  • Encumbered $198 million to Minority, Female, and Disabled (MFD) Owned Business Program vendors, comprising 23.5 percentof eligible spending in FY18 and $115 million to Local Small Business Reserve Program (LSBRP) vendors, comprising 26.8 percent of eligible spending in FY18.
  • Focused on outreach efforts and validating/certifying MFD and LSBRP vendors-hosting or attending 31 outreach and networking events.
  • Hosted Second Annual Procurement Forum, and First Spring Round Table Event for Business Matchmaking.
  • In 2018 the Office of Procurement conducted a series of Procurement Overview and Compliance trainings to further professional development and to strengthen networking and collaboration between contract administrators, peers, and procurement staff on contract issues.

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Initiatives

  • Developing an implementation plan for delivering information regarding the status of procurement solicitation awards using voice technology through Open Data to increase transparency and further departmental goals.



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Innovations and Productivity Improvements

  • The Division of Business Relations and Compliance has used social media to impact the discovery by entrepreneurs of new opportunities for growth. Through email distribution of newsletters and encouraging participation in networking/business matchmaking events, as well as instructional business certification events, the minority, local, and small business vendor community serving Montgomery County has increased.
  • Forty percent of contract awards were given to first time contractors.
  • Developed two pre-approved Community Grant contract templates (different dollar thresholds) for Countywide use.
  • Processed 81 percent of FY18 Community Grant Awards by September 1.

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Collaboration and Partnerships

Prevailing Wage Workshop

On March 7, 2018, Office of Procurement coordinated an event for staff to offer brief remarks at the Silver Spring Library regarding the mission of the Prevailing Wage Program and the importance of complying with the Prevailing Wage Law.

 
Super Matchmaker Conference

On March 29, 2018, the Division of Business Relations and Compliance participated in a business matchmaking event for current and potential entrepreneurs in collaboration with the Capital Regional Minority Suppliers.

Partners

Non-Profits

 
Introduction to Government Contracting

On April 18, 2018, the Division of Business Relations and Compliance (BRC) collaborated with the Asian American Chamber of Commerce at the Lerch, Early and Brewer Chartered Bethesda Law Firm as a resource to provide information on the BRC mission and accomplishments.

Partners

Non-Profits

 
Government Procurement Conference

On April 19, 2018, the Division of Procurement Operations collaborated with the Federal Government at the Walter E. Washington Convention Center in Washington, D.C. to provide information and literature during Business matchmaking sessions.

 
Washington Surburban Sanitary Commission (WSSC) to Business

On April 27, 2018, the Division of Business Relations and Compliance collaborated with the Washington Suburban Sanitary Commission (WSSC) at the WSSC Tap into Business event to offer information and technical assistance at a booth.

Partners

Washington Suburban Sanitary Commission

 
How To Do Business With Montgomery County

On June 19, 2018, the Division of Business Relations and Compliance collaborated with the Maryland Procurement Technical Assistance Center (PTAP) at the Small Business Resource Center in Baltimore, Maryland for a presentation by staff and to provide information and technical assistance.

Partners

Non-Profits

 
Educational and Business Planning Events

The following were hosted or presented in part by the Division of Business Relations and Compliance:

September 20, 2017 and February 28, 2018 - Minority Business Enterprise (MBE), Disadvantaged Business Enterprise, Airport Disadvantage Business Enterprise, Small Business Enterprise Certification Workshops for Minority Businesses.

October 3, 2017 the Division of Business Relations and Compliance delivered programmatic information in Hanover, Maryland at the MBE Application Assistance Workshop that was a collaboration with the Maryland Department of Transportation (MDOT).

Partners

Non-Profits

 

Program Descriptions

  Procurement Operations

The core components of this program are to purchase goods, services, and construction required by County departments in the most timely and cost-effective manner possible. Program staff assist departments in the development of procurement strategies and documents to ensure a competitive, transparent, and fair procurement process in accordance with the...

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  Business Relations and Compliance

The mission of the Division of Business Relations and Compliance (BRC) is to plan and implement programmatic strategies to expand business opportunities for minority, female and disabled business owners as well as Montgomery County small businesses. The office administers the County's Wage Requirements and Prevailing Wage programs for service and...

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  Procurement Services

The Procurement Services Section provides for departmental direction, oversight and support for the Contract Review Committee, analysis, budget preparation, and monitoring. This section also manages contract scanning activities for documents, contracts and subsequent contract actions, manages archiving standards, and provides departmental customer service assistance. Additionally, it centrally coordinates departmental training...

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Budget Trends
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Program Contacts

Contact Marsha Watkins Thomas of the Office of Procurement at 240.777.9954 or Jane Mukira of the Office of Management and Budget at 240.777.2754 for more information regarding this department's operating budget.

Related Links
Budget Summary
TitleActual
FY18
Budget
FY19
Estimate
FY19
Recommended
FY20
%Chg
Bud/Rec
COUNTY GENERAL FUND
EXPENDITURES
Salaries and Wages3037102.003065607.00 3073563.00 3021717.00-1.4
Employee Benefits1034723.001044594.00 1013291.00 1118878.007.1
County General Fund Personnel Costs4071825.004110201.00 4086854.00 4140595.000.7
Operating Expenses424825.00335168.00 325558.00 340302.001.5
Capital Outlay1217.000.00 0.00 0.000.0
County General Fund Expenditures4497867.004445369.00 4412412.00 4480897.000.8
PERSONNEL
Full-Time35.0035.00 35.00 35.000.0
Part-Time2.002.00 2.00 2.000.0
FTEs34.9034.90 34.90 34.900.0
REVENUES
Other Fines & Forfeitures32609.000.00 0.00 0.000.0
County General Fund Revenues32609.000.00 0.00 0.000.0
FY20 Recommended Changes
TitleExpendituresFTEs
COUNTY GENERAL FUND
FY19 ORIGINAL APPROPRIATION444536934.90
Changes (with service impacts)
Add: New Program Manager I Position (Bill 6-18) [Business Relations and Compliance]883591.00
Other Adjustments (with no service impacts)
Increase Cost: FY20 Compensation Adjustment1265910.00
Increase Cost: Restore One-Time Lapse Increase1158160.00
Increase Cost: Annualization of FY19 Personnel Costs645130.00
Increase Cost: Reclass Program Specialist II to Program Manager I [Business Relations and Compliance]138160.00
Increase Cost: Retirement Adjustment59120.00
Increase Cost: Contract Costs [Business Relations and Compliance]24000.00
Decrease Cost: Lapse Part Time Procurement Specialist II [Procurement Operations]-456000.00
Decrease Cost: Lapse Office Services Coordinator [Procurement Services]-702160.00
Decrease Cost: Abolish Manager I [Procurement Operations]-266063-1.00
FY20 RECOMMENDED448089734.90
Program Summary
Program NameFY19 APPR
Expenditures
FY19 APPR
FTEs
FY20 REC
Expenditures
FY20 REC
FTEs
Procurement Operations333201025.40321334924.40
Business Relations and Compliance9625615.5011033096.50
Procurement Services1507984.001642394.00
Total444536934.90448089734.90
Charges to Other Departments
Charged DepartmentCharged FundFY19
Total$
FY19
FTES
FY20
Total$
FY20
FTES
COUNTY GENERAL FUND
Fleet Management ServicesMotor Pool406360.30417830.30
Parking District ServicesBethesda Parking67750.0570130.05
Parking District ServicesSilver Spring Parking67750.0570130.05
Transit ServicesMass Transit270910.20278550.20
Solid Waste ServicesSolid Waste Disposal677270.50696380.50
Total1490041.101533021.10
Future Fiscal Impacts ($000s)
TitleFY20FY21FY22FY23FY24FY25
COUNTY GENERAL FUND
EXPENDITURES
FY20 Recommended4481.0000004481.0000004481.0000004481.0000004481.0000004481.000000
No inflation or compensation change is included in outyear projections.
Restore One-Time Lapse Increase0.000000116.000000116.000000116.000000116.000000116.000000
Restoration of one-time lapse adjustment in the budget development year
Labor Contracts0.00000018.00000018.00000018.00000018.00000018.000000
These figures represent the estimated annualized cost of general wage adjustments, service increments, and other negotiated items.
Subtotal Expenditures4481.0000004616.0000004616.0000004616.0000004616.0000004616.000000