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Mission Statement

The mission of the Office of Procurement is to facilitate the use of public funds in partnership with the County departments to effectively procure goods, services, and construction in an inclusive, transparent, and equitable manner that best serves County residents, businesses, and the public interest.

The Office of Procurement is a cabinet-level department tasked with preserving the public trust and ensuring the integrity of the County's procurement process. The Office of Procurement ensures compliance with all related laws, regulations, and policies. The Office of Procurement focuses on identifying opportunities for improvement of inter-and intra-departmental purchasing processes and implementation of recognized best practices to increase organizational efficacy, promote transparency, improve accountability, and facilitate compliance. In its interactions with all County departments and agencies, external governmental agencies, members of the business community, and the general public, the Office of Procurement serves as a resource for policy and program initiatives involving public contracting.

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Budget Overview

The total approved FY21 Operating Budget for the Office of Procurement is $4,801,074, an increase of $335,457 or 7.51 percent from the FY20 Approved Budget of $4,465,617. Personnel Costs comprise 92.87 percent of the budget for 38 full-time position(s) and two part-time position(s), and a total of 37.90 FTEs. Total FTEs may include seasonal or temporary positions and may also reflect workforce charged to or from other departments or funds. Operating Expenses account for the remaining 7.13 percent of the FY21 budget.

County Priority Outcomes

While this program area supports all eight of the County Result Areas, the following are emphasized:

  • Effective, Sustainable Government
  • A Growing Economy

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Program Performance Measures

Performance measures for this department are included below (where applicable), with multi-program measures displayed at the front of this section and program-specific measures shown with the relevant program. The FY20 estimates reflect funding based on the FY20 approved budget. The FY21 and FY22 figures are performance targets based on the FY21 approved budget and funding for comparable service levels in FY22.

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Initiatives

  • Establish a "Center-led" procurement model to centrally coordinate strategic procurement decisions for the County's construction, transportation, and information technology (IT) activities and acquisitions. This model will create flexible decision-making processes, share best practices with County departments, and develop category strategists with the subject-matter expertise to deliver improved customer services.
  • Implemented a new monthly Open House for the business community to increase accessibility to County staff, encourage participation in the process and improve competition pool.
  • Developed, in partnership with the Department of Technology Services (DTS), the Procurement Solicitation Tracker for increased transparency and vendor self service for access to solicitation status.
  • Implemented one-click scope view for solicitations for increased visibility, synthesized requirements in a shortened view and streamlined access to opportunities.
  • Developed expanded business access to the Procurement pocketguide on how to do business with the County by making it accessible in Chinese and Spanish, in addition to English.

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Innovations and Productivity Improvements

  • Procurement received two distinguished awards for the 2019 Public Sector Award from Women President's Educational Organization and from the National Procurement Institute for Excellence in Public Procurement.
  • Implemented a "rate my service" survey to emphasize customer service and also disseminated contract administrator survey at the conclusion of each solicitation. Both surveys resulted in scores exceeding 90 percent.
  • Implementation of monthly Kanban Boards to Department Directors that convey solicitation status reports electronically to increase transparency and accountability. This tool aligns with quarterly meetings with key departments to discuss improvements and actionable items.
  • Developed and published compliance matrix to provide a user-friendly view for stakeholders to determine compliance applicability in the procurement process, as well as Request For Proposal (RFP) and Invitation For Bid (IFB) process maps as a visual representation for businesses and departments to navigate the process.
  • Development and implementation of 24 innovation projects resulting from Procurement staff Innovation Accelerator participation.
  • Procurement has developed and implemented several internal and external outreach events, including The Big Deal quarterly newsletter, using department Director presentations at staff meetings, site visits to client department operations, using department "spend a day" at procurement visits and hosting of international delegations to improve understanding and awareness. Delegations include the Kenya Global Procurement Orientation visit and the Brazilian State and Local Level Public Procurement Officials visit.

Program Descriptions

  Procurement Operations

The core components of this program are to purchase goods, services, and construction required by County departments in the most timely and cost-effective manner possible. Program staff assist departments in the development of procurement strategies and documents to ensure a competitive, transparent, and fair procurement process in accordance with the...

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  Procurement Services

The Procurement Services section provides for departmental direction, oversight, and support for the Contract Review Committee, analysis, budget preparation, and monitoring. This section also manages contract scanning activities for documents, contracts, and subsequent contract actions, manages archiving standards, and provides departmental customer service assistance. Additionally, it centrally coordinates departmental training...

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  Business Relations and Compliance

The mission of the Division of Business Relations and Compliance (BRC) is to plan and implement programmatic strategies to expand business opportunities for minority, female, and disabled business owners as well as Montgomery County small businesses. The office administers the County's Wage Requirements and Prevailing Wage programs for service and...

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Budget Trends
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Program Contacts

Contact Pam Jones of the Office of Procurement at 240.777.9911 or Jane Mukira of the Office of Management and Budget at 240.777.2754 for more information regarding this department's operating budget.

Related Links
Budget Summary
TitleActual
FY19
Budget
FY20
Estimate
FY20
Approved
FY21
%Chg
Bud/App
COUNTY GENERAL FUND
EXPENDITURES
Salaries and Wages3012349.003007640.00 2529194.00 3462246.0015.1
Employee Benefits1018653.001117675.00 935562.00 996748.00-10.8
County General Fund Personnel Costs4031002.004125315.00 3464756.00 4458994.008.1
Operating Expenses348586.00340302.00 455784.00 342080.000.5
Capital Outlay145.000.00 0.00 0.000.0
County General Fund Expenditures4379733.004465617.00 3920540.00 4801074.007.5
PERSONNEL
Full-Time35.0035.00 35.00 38.008.6
Part-Time2.002.00 2.00 2.000.0
FTEs34.9034.90 34.90 37.908.6
REVENUES
Other Charges and Fees-748.000.00 0.00 0.000.0
Other Fines & Forfeitures160262.000.00 0.00 0.000.0
County General Fund Revenues159514.000.00 0.00 0.000.0
FY21 Approved Changes
TitleExpendituresFTEs
COUNTY GENERAL FUND
Other Adjustments (with no service impacts)
Re-align: Center-led Procurement Initiative [Business Relations and Compliance]2737223.00
Increase Cost: FY21 Compensation Adjustment674260.00
FY21 APPROVED3411483.00
Program Summary
Program NameFY20 APPR
Expenditures
FY20 APPR
FTEs
FY21 APPR
Expenditures
FY21 APPR
FTEs
Business Relations and Compliance11012756.5014437059.50
Procurement Operations320131624.40315088924.40
Procurement Services1630264.002064804.00
Total446561734.90480107437.90
Charges to Other Departments
Charged DepartmentCharged FundFY20
Total$
FY20
FTES
FY21
Total$
FY21
FTES
COUNTY GENERAL FUND
Fleet Management ServicesMotor Pool417160.30429760.30
Parking District ServicesBethesda Parking70020.0557650.05
Parking District ServicesSilver Spring Parking70020.0557650.05
Transit ServicesMass Transit278100.20286500.20
Recycling and Resource ManagementSolid Waste Disposal695260.50716260.50
Total1530561.101547821.10
Funding Parameter Items ($000s)
TitleFY21FY22FY23FY24FY25FY26
COUNTY GENERAL FUND
EXPENDITURES
FY21 Approved4801.0000004801.0000004801.0000004801.0000004801.0000004801.000000
No inflation or compensation change is included in outyear projections.
Elimination of One-Time Items Approved in FY210.000000-2.000000-2.000000-2.000000-2.000000-2.000000
Items recommended for one-time funding in FY21, including enterprise licenses and one-time operating expenses for the Center-led initiative, will be eliminated from the base in the outyears.
Subtotal Expenditures4801.0000004799.0000004799.0000004799.0000004799.0000004799.000000