Budget Year / Version:

Program Description

  Business Support Services

This program includes the preparation and monitoring of the division operating and capital budgets. The program also oversees financial management of the motor pool internal service fund, payment processing, solicitations, requisitions and purchase orders and computer and office automation system activities.

Fleet's Parts Department provides tools, equipment and parts for the repair and maintenance of the County's fleet. This is accomplished by an end-to-end process flow of interlocking activities that include trained parts supervisors and parts technicians, stockroom policies and procedures, safety regulations, vendors and supplies, contracts and purchase orders, and a computerized inventory system that technologically drives receiving, stocking, issuing, forecasting, reporting and accountability.

Comments: Ensures best practices are followed for the activities relating to the County's Accounts Payable, Accounts Receivables and Procurement functions.

Fleet processes accurate and timely payments to suppliers from the initial requisition to final payment including necessary authorizations, acceptance of goods and services, processing of invoices and payments, and separation of duties. Fleet provides accurate, timely, and complete invoicing to customers, receipt of monies received, and recording of receivables and receipts.

Fleet prepared Fleet Motor Pool Fund financial statements for the Comprehensive Annual Financial Report (CAFR) to include the Balance Sheet, Statement of Revenues, Expenses, and Changes in Fund Equity, and the Statement of Cash Flow.

Parts achieved significant improvements in inventory parts handling and implemented material handling upgrades for more efficient parts storage and processing. Implemented automated tool boxes and computerized locker systems to maximize tool availability for repairs.

Utilized MFD Small Business providers where applicable.

Program Contacts

Contact Peggy Lynch of the Division of Fleet Management Services at 240.777.5759 or Gary Nalven of the Office of Management and Budget at 240.777.2779 for more information regarding this department's operating budget.


Program Performance Measures

Program Performance MeasuresActual FY18Actual FY19Estimated FY20Target FY21Target FY22
Amount spent on parts (in dollars)$9,619,108$10,514,997$11,124,990$10,732,289$11,114,481
Fiscal inventory parts turn rate2.
Percent of workorders completed without delay for parts88.0%83.0%85.0%85.085.0

Program Budget Changes

FY21 Approved ChangesExpendituresFTEs
FY20 Approved1488828336.00
Enhance: Additional Tools and Safety Equipment to Support Transit and Heavy Fleet Maintenance4500000.00
Multi-program adjustments, including negotiated compensation changes, employee benefit changes, changes due to staff turnover, reorganizations, and other budget changes affecting multiple programs.-64931-1.00
FY21 Approved1527335235.00