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Budget Year / Version:
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Program Description

  Procurement Operations

The core components of this program are to purchase goods, services, and construction required by County departments in the most timely and cost-effective manner possible. Program staff assist departments in the development of procurement strategies and documents to ensure a competitive, transparent, and fair procurement process in accordance with the County Code and the Procurement Regulations. Program staff also educate vendors about the County's procurement process and procedures.

Procurement staff also provides County departments with training, assistance and guidance of department contract administrators. Procurement works collaboratively with the Division of Business Relations and Compliance, the Office of Community Partnerships and other departments to build relationships within the County. Procurement Specialists develop contract administration procedures, research, review; and recommend revisions to County procurement policies and regulations to streamline the procurement process. In addition, testimony and other evidence regarding claims and contract disputes with contractors are reviewed to resolve issues.

Procurement staff participates with local, state, and national procurement purchasing associations to promote and teach continuing procurement education and learning credits, latest industry trends, latest source selection methods, and cooperative purchases. Staff also participates in and leads recognized professional purchasing organizations at the local, state, and national levels.

The Information Technology (IT) staff provides material and support to develop and maintain information systems in support of the department's business operations. This includes purchase and maintenance of IT equipment, service and support for major end-use systems on a countywide basis. IT management of applications, databases, systems, and department website design and maintenance is included in this program as well as coordination with the County's Department of Technology Services. The IT Program includes collaboration with Open Data and other initiatives.

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Program Contacts

Contact Marsha Watkins Thomas of the Office of Procurement at 240.777.9954 or Bryan Hunt of the Office of Management and Budget at 240.777.2786 for more information regarding this department's operating budget.

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Program Performance Measures

Program Performance MeasuresActual FY16Actual FY17Estimated FY18Target FY19Target FY20
Percentage of procurements completed in agreed upon time 18481828384
1  This figure represents the average for the following: Invitation For Bid - 76%; Request For Proposals - 81%; and Construction - 87% for FY17.
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Program Budget Changes

FY19 Approved ChangesExpendituresFTEs
FY18 Approved337595125.40
Eliminate: Advertised Contract Solicitations and Computer Software Licensing Fees-132900.00
Reduce: Accounting/Auditing Services-245000.00
Decrease Cost: Operating Expenses-290350.00
Decrease Cost: Turnover Savings-401470.00
Reduce: Lapse-456000.00
Multi-program adjustments, including negotiated compensation changes, employee benefit changes, changes due to staff turnover, reorganizations, and other budget changes affecting multiple programs.1086310.00
FY19 Approved333201025.40