Budget Year / Version:

Program Description

  Procurement Operations

The core components of this program are to purchase goods, services, and construction required by County departments in the most timely and cost-effective manner possible. Program staff assist departments in the development of procurement strategies and documents to ensure a competitive, transparent, and fair procurement process in accordance with the County Code and the Procurement Regulations. Program staff also educate vendors about the County's procurement process and procedures.

Procurement staff also provides County departments with training, assistance, and guidance of department contract administrators. Procurement Specialists develop contract administration procedures, research vendors, review contracts, and recommend revisions to County procurement policies and regulations to streamline the procurement process. In addition, testimony and other evidence regarding claims and contract disputes with contractors are reviewed to resolve issues.

Procurement staff participates with local, State, and national procurement purchasing associations to promote and teach continuing procurement education and learning credits, latest industry trends, latest source selection methods, and cooperative purchases. Staff also participates in and leads recognized professional purchasing organizations at the local, State, and national levels.

The Information Technology (IT) staff provides support to develop and maintain information systems for the department's business operations. This includes purchase and maintenance of IT equipment, service and support for major end-use systems on a Countywide basis. IT management of applications, databases, systems, and department website design and maintenance is included in this program as well as coordination with the County's Department of Technology Services.

Program Contacts

Contact Marsha Watkins Thomas of the Office of Procurement at 240.777.9954 or Jane Mukira of the Office of Management and Budget at 240.777.2754 for more information regarding this department's operating budget.


Program Performance Measures

Program Performance MeasuresActual FY17Actual FY18Estimated FY19Target FY20Target FY21
Percentage of procurements completed in agreed upon time 18182808080
Percent of procurements meeting agreed-upon timeline (Construction)87%94%85%85%85%
Percent of procurements meeting agreed-upon timeline (IFB)76%77%76%75%75%
Percent of procurements meeting agreed-upon timeline (RFP)81%77%75%75%75%
1  This figure represents the average for the following: Invitation For Bid - 77%; Request For Proposals - 77%; and Construction - 94% for FY18.

Program Budget Changes

FY20 Approved ChangesExpendituresFTEs
FY19 Approved333201025.40
Decrease Cost: Lapse Part Time Procurement Specialist II-456000.00
Decrease Cost: Abolish Manager I -266063-1.00
Multi-program adjustments, including negotiated compensation changes, employee benefit changes, changes due to staff turnover, reorganizations, and other budget changes affecting multiple programs.1809690.00
FY20 Approved320131624.40