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Program Description

  Community Access to Public Space

This program provides community organizations and public agencies with access to public schools and government facilities for community services, programs, and events. Services performed by staff in support of this function include: user education training; centralized scheduling of schools, M-NCPPC fields, libraries, regional service centers, County government meeting rooms, and the Silver Spring Civic Building; managing on-line customer facility requests; administering connectivity access to the facility database for school and County staff; providing information and referrals; and problem and conflict resolution. Working with MCPS staff, Parent Teacher Associations, and community-based groups in the implementation and review of facility use policies and procedures is an integral component of this program. This program also provides: general management and staff support to the Interagency Coordinating Board (CUPF's policy-making authority) and the Citizens' Advisory Committee, and administration for community use operations, including financial processes and budgeting for the Community Use Enterprise Fund.

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Program Contacts

Contact Ramona Bell-Pearson of the Office of Community Use of Public Facilities at 240.777.2722 or Felicia Hyatt of the Office of Management and Budget at 240.777.2763 for more information regarding this department's operating budget.

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Program Performance Measures

Program Performance MeasuresActual FY20Actual FY21Estimated FY22Target FY23Target FY24
Hours of paid school use 1393,229200,665393,229432,552475,807
Percent of school, field, and government building users satisfied with the reservation process 295.3%92.8%92.8%95.3%96.0%
Number of groups awarded a subsidy for facility fees through either the Facility Fee Assistance Program (FFAP) or the Community Access Program (CAP) 36652100113113
Percent of groups awarded a subsidy for facility fees through either the Facility Fee Assistance Program (FFAP) or the Community Access Program (CAP) 495.0%100.0%98.0%98.0%98.0%
Hours of paid school field use 531,67664,89164,89163,03963,669
Hours of paid use for government buildings 65,8898065,8896,4787,126
Hours of paid community use in Silver Spring Civic Building at Veterans Plaza 78,8925,7638,89210,67011,737
Hours of free use for government buildings 843,42417,86443,42447,76648,244
1  Although very little community use occurred in FY21 because of the COVID-19 pandemic, the majority of hours in this category was attributable to childcare providers operating as learning hubs for students engaged in virtual learning while schools were closed to in-person learning. Community use of schools has resumed in FY22 but is lower than in pre-pandemic years. CUPF hopes to return to FY20 early pandemic hours of use in FY22, and then hopefully increase at a rate of 10% in both FY23 and FY24.
2  In FY21 while the COVID-19 pandemic prevented the vast majority of community use of facilities, only 250 customers responded to CUPF's 5-Star Survey. That is only 6% of the number that responded in FY19, the last pre-pandemic year. Of those 250 respondents, 92.8% rated the reservation process with 3, 4 or 5 out of 5 stars (181 gave 5 stars, 40 gave 4 stars, and 11 gave 3 stars).
3  In FY21, 49 groups were awarded FFAP and 3 groups were awarded CAP. Although community use largely halted during the COVID-19 pandemic, the County Council provided $500,000 in additional FFAP funding specifically for youth sports, enabling increased use of fields.
4  The total number of applicant groups was lower in FY21 due to the COVID-19 pandemic, particularly for CAP funding. In addition to the 52 groups that received funding, 8 groups did not receive funding but are not considered to be rejected applications because while they met all the qualifications to be funded, they sought to rent indoor spaces which was not possible during the pandemic. Had the spaces been available, they would have received funding and will be eligible in the future.
5  While field use was down dramatically in FY20 when all field use was cancelled in the 4th quarter (the heaviest quarter for field use) due to the COVID-19 pandemic, it increased dramatically in FY21 because for almost all of the fiscal year, outdoor fields were the only facilities available to the public. In addition, the County Council appropriated $500,000 to the FFAP to cover the facility fees for youth sports and organizations to make field use more available to them. These funds continue to be spent into FY22.
6  Government building use was down dramatically in FY21 because almost all community use was prohibited due to the COVID-19 pandemic. The majority of use that occurred in this category was the use of a library by a childcare provider operating a learning hub for MCPS students participating in virtual learning.
7  Use of the Silver Spring Civic Building in FY21 was largely by DHHS for COVID-19 testing clinics and vaccination clinics.
8  Departments of county government are the users of free space in government buildings. Record low numbers in FY21 are due to the COVID-19 pandemic when thousands of county employees were teleworking.
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Program Budget Changes

FY23 Recommended ChangesExpendituresFTEs
FY22 Approved850263331.27
Restore: COVID-19 Savings Plan Reductions25265740.00
Reduce: Transaction Fee Booking System Cost Difference -252200.00
Decrease Cost: Two-Year Term Concluded for Fiscal Assistant Position-83148-1.00
Multi-program adjustments, including negotiated compensation changes, employee benefit changes, changes due to staff turnover, reorganizations, and other budget changes affecting multiple programs.23970.00
FY23 Recommended1092323630.27