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Mission Statement

The mission of the Office of Community Use of Public Facilities (CUPF) is to maximize the community's use of schools and other public facilities and to identify and facilitate activities and programs that respond to the community's needs without disrupting the instructional program of the Montgomery County Public Schools or County operations.

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Budget Overview

The total approved FY22 Operating Budget for the Office of Community Use of Public Facilities is $8,502,633, a decrease of $3,352,118 or 28.28 percent from the FY21 Approved Budget of $11,854,751. Personnel Costs comprise 37.42 percent of the budget for 30 full-time position(s) and one part-time position(s), and a total of 31.27 FTEs. Total FTEs may include seasonal or temporary positions and may also reflect workforce charged to or from other departments or funds. Operating Expenses account for the remaining 62.58 percent of the FY22 budget.

County Priority Outcomes

While this program area supports all eight of the County Result Areas, the following are emphasized:

  • Thriving Youth and Families
  • A Greener County
  • Effective, Sustainable Government

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Program Performance Measures

Performance measures for this department are included below (where applicable). The FY21 estimates reflect funding based on the FY21 approved budget. The FY22 and FY23 figures are performance targets based on the FY22 approved budget and funding for comparable service levels in FY23.

MeasureActual
FY19
Actual
FY20
Estimated
FY21
Target
FY22
Target
FY23
Hours of paid school use 1563,759393,229105,303393,229563,759
Percent of school, field, and government building users satisfied with the reservation process 294.0%95.3%96.0%
Number of groups awarded a subsidy for facility fees through either the Facility Fee Assistance Program (FFAP) or the Community Access Program (CAP) 31136640
Percent of groups awarded a subsidy for facility fees through either the Facility Fee Assistance Program (FFAP) or the Community Access Program (CAP) 473.8%95.0%95.0%
1  Community use of school buildings was down dramatically in FY20 because all use was cancelled from March 16 to year end due to the COVID-19 pandemic. Projection for FY21 is based on continued restricted use while MCPS students are learning in a virtual environment.
2  In FY20, of the 2,688 customers who responded to CUPF's 5-Star Survey, 95.3% of customers rated the reservation process with 3, 4 or 5 out of 5 stars (1824 gave 5 stars, 575 gave 4 stars, and 162 gave 3 stars).
3  In FY19, 27 groups received a subsidy through the Facility Fee Assistance Program and 86 groups received a subsidy through the Community Access Program. In FY20, 26 groups were awarded a subsidy through FFAP, while 40 groups were awarded a subsidy through CAP. These numbers decreased in FY20 because of the number of permits cancelled due to the COVID-19 pandemic.
4  In FY19, 64.3% of groups submitting FFAP applications were funded, and 77.5% of groups submitting CAP applications were funded. In FY20, 90% of FFAP applicants were approved and 100% of CAP applicants were approved. The increase in the approval rate can be attributed to the high level of repeat applicants, particularly since all funds allocated to both programs have been expended the last 2 years.
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Initiatives

  • CUPF partnered with Montgomery County Public Schools (MCPS), the Children's Opportunity Fund, the Brown and Black Coalition, and Before and After Care providers to address the need for hub distance learning supports, as a result of COVID-19 related school closures. The immediate response allowed for establishing 54 hubs which were expanded to 71 to ensure the inclusion of children from less affluent areas of Montgomery County.
  • In October 2020, $500,000 in Federal funding was provided to the CUPF Facility Fee Assistance Program (FFAP), via the Coronavirus Aid, Relief, and Economic Security Act (CARES Act). The funds support youth outdoor sports programs by subsidizing facility fees. These programs are believed to promote physical and mental well-being. CUPF intends to continue identifying locations owned by MCPS and the Department of Parks to facilitate youth outdoor sports initiatives.
  • Ordinarily the Silver Spring Civic Building (SSCB) is a venue which host banquets, performances, weddings, meetings, and presentations; however, due to COVID-19, the SSCB has been repurposed to address new social distance community needs. The repurposed needs support: a COVID-19 testing site, outdoor fitness training through ice skating, tents, and picnic tables to support local restaurant businesses, and other community social distance gatherings.

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Innovations and Productivity Improvements

  • CUPF, in partnership with the Department of Recreation and the Department of Parks, will replace the shared, on-line booking and sales software application. The new system is expected to cost substantially less than the original estimate, improve efficiency and the customer's experience.

Program Descriptions

  Community Access to Public Space

This program provides community organizations and public agencies with access to public schools and government facilities for community services, programs, and events. Services performed by staff in support of this function include: user education training; centralized scheduling of schools, M-NCPPC fields, libraries, regional service centers, County government meeting rooms, and...

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Budget Trends
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Program Contacts

Contact Ramona Bell-Pearson of the Office of Community Use of Public Facilities at 240.777.2722 or Felicia Hyatt of the Office of Management and Budget at 240.777.2763 for more information regarding this department's operating budget.

Related Links
Budget Summary
TitleActual
FY20
Budget
FY21
Estimate
FY21
Approved
FY22
%Chg
Bud/App
COMMUNITY USE OF PUBLIC FACILITIES
EXPENDITURES
Salaries and Wages2601066.002663210.00 2531210.00 2467305.00-7.4
Employee Benefits784370.00838663.00 715382.00 714340.00-14.8
Community Use of Public Facilities Personnel Costs3385436.003501873.00 3246592.00 3181645.00-9.1
Operating Expenses6204934.008352878.00 1473358.00 5320988.00-36.3
Community Use of Public Facilities Expenditures9590370.0011854751.00 4719950.00 8502633.00-28.3
PERSONNEL
Full-Time30.0030.00 30.00 30.000.0
Part-Time1.001.00 1.00 1.000.0
FTEs31.2731.27 31.27 31.270.0
REVENUES
Facility Rental Fees8154213.0011975233.00 1434387.00 8521854.00-28.8
Investment Income295542.0065700.00 10864.00 0.00-100.0
Miscellaneous Revenues6433.000.00 0.00 0.000.0
Parking Fees-950.000.00 0.00 0.000.0
Community Use of Public Facilities Revenues8455238.0012040933.00 1445251.00 8521854.00-29.2
FY22 Approved Changes
TitleExpendituresFTEs
COMMUNITY USE OF PUBLIC FACILITIES
FY21 ORIGINAL APPROPRIATION1185475131.27
Changes (with service impacts)
Reduce: Silver Spring Civic Building (SSCB) Maintenance [Community Access to Public Space]-322590.00
Reduce: Silver Spring Civic Building (SSCB) Security Services Commensurate with Decreased FY22 Revenues [Community Access to Public Space]-358320.00
Reduce: Miscellaneous Operating Expenses Commensurate with Reduced Facility Bookings [Community Access to Public Space]-617860.00
Reduce: Activenet Transaction Fees Commensurate with Decreased FY22 Revenues and Termination of the Contract in FY22 [Community Access to Public Space]-3012500.00
Reduce: MCPS Maintenance and Custodial Supplies Commensurate with Prior Year FY21 Revenues [Community Access to Public Space]-7231100.00
Reduce: MCPS Staff, Utilities, and Equipment Reimbursements Commensurate with Decreased FY22 Revenues [Community Access to Public Space]-15479690.00
Other Adjustments (with no service impacts)
Increase Cost: FY21 Compensation Adjustment935620.00
Shift: New System Annual Licensing and Transaction Fees [Community Access to Public Space]902980.00
Increase Cost: FY22 Compensation Adjustment467880.00
Decrease Cost: Print and Mail Adjustment-210.00
Decrease Cost: Motor Pool Adjustment-6470.00
Decrease Cost: Retirement Adjustment-48950.00
Decrease Cost: OPEB Adjustment-50000.00
Decrease Cost: SSCB Comcast and Porter Service to the Level of Experience [Community Access to Public Space]-716240.00
Shift: Chargeback for 255 Rockville Pike Lease [Community Access to Public Space]-3426900.00
Decrease Cost: Increase Personnel Cost Lapse for Five Vacant Positions Not Needed in FY22 Due to Projected Decrease in Facility Usage [Community Access to Public Space]-4556830.00
FY22 APPROVED850263331.27
Funding Parameter Items ($000s)
TitleFY22FY23FY24FY25FY26FY27
COMMUNITY USE OF PUBLIC FACILITIES
EXPENDITURES
FY22 Approved8503.0000008503.0000008503.0000008503.0000008503.0000008503.000000
No inflation or compensation change is included in outyear projections.
ActiveMONTGOMERY Transaction Fees 0.000000-64.000000-64.000000-64.000000-64.000000-64.000000
Assumes cessation of the existing contract for hosted software solution shared with Montgomery County Department of Recreation and Montgomery Parks, MNCPPC.
Building Space Expenses0.0000000.0000000.0000002.0000002.00000033.000000
Expenses at the Wheaton facility include utilities, maintenance, and parking.
MCPS Reimbursable Utility Costs0.00000038.00000084.000000132.000000180.000000230.000000
These amounts reflect the projected future cost of reimbursing MCPS for utilities.
New System Annual Licensing and Transaction Fees0.00000030.00000033.00000036.00000039.00000042.000000
Provides for annual licensing and transaction fees for the new Shared Agency Booking System.
Restoration of Costs to Pre-COVID-19 Levels0.0000002335.0000002454.0000002576.0000002700.0000002828.000000
Restoration of costs that were eliminated in the operating budget development year to return to pre-COVID-19 service delivery levels. Following are the costs that will be restored: CUPF personnel cost lapse, MCPS reimbursements for staff, custodial supplies, maintenance, and equipment, Silver Spring Civic Building security services and maintenance, and CUPF miscellaneous expenses.
Retiree Health Insurance Pre-funding0.000000-12.000000-23.000000-35.000000-38.000000-38.000000
Savings from Replacement of ActiveMONTGOMERY with Replacement System0.000000-145.000000-145.000000-145.000000-145.000000-145.000000
Reduction in transaction fees resulting from the replacement of ActiveMONTGOMERY with a new system.
Silver Spring Civic Building Comcast and Porter Services0.0000000.0000002.0000005.0000007.00000010.000000
These amounts reflect the projected future cost of Silver Spring Civic Building Comcast and porter services.
Two Year Term Extension for Fiscal Assistant Position0.000000-83.000000-83.000000-83.000000-83.000000-83.000000
The Fiscal Assistant is shared with County Recreation to support online activity registration and facility reservation database.
Labor Contracts0.00000078.00000078.00000078.00000078.00000078.000000
These figures represent the estimated annualized cost of general wage adjustments, service increments, and other negotiated items.
Subtotal Expenditures8503.00000010679.00000010838.00000011004.00000011178.00000011393.000000