Mission Statement

The mission of the Office of Procurement is to facilitate the use of public funds, in partnership with County departments, to effectively procure goods, services, and construction in an inclusive, transparent, and equitable manner that best serves County residents, businesses, and the public interest.

The Office of Procurement is tasked with preserving the public trust and ensuring the integrity of the County's procurement process. The Office of Procurement ensures compliance with all related laws, regulations, and policies. The Office of Procurement focuses on identifying opportunities for improvement of inter- and intra-departmental purchasing processes and implementation of recognized best practices to increase organizational efficacy, promote transparency, improve accountability, and facilitate compliance. In its interactions with all County departments and agencies, external governmental agencies, members of the business community, and the general public, the Office of Procurement serves as a resource for policy and program initiatives involving public contracting.

Budget Overview

The total recommended FY26 Operating Budget for the Office of Procurement is $6,796,756, an increase of $1,155,668 or 20.49 percent from the FY25 Approved Budget of $5,641,088. Personnel Costs comprise 83.76 percent of the budget for 38 full-time position(s) and one part-time position(s), and a total of 37.40 FTEs. Total FTEs may include seasonal or temporary positions and may also reflect workforce charged to or from other departments or funds. Operating Expenses account for the remaining 16.24 percent of the FY26 budget.

County Priority Outcomes

While this program area supports all eight of the County Result Areas, the following are emphasized:

• A Growing Economy
• Effective, Sustainable Government

Program Performance Measures

Performance measures for this department are included below (where applicable), with multi-program measures displayed at the front of this section and program-specific measures shown with the relevant program. The FY25 estimates reflect funding based on the FY25 approved budget. The FY26 and FY27 figures are performance targets based on the FY26 recommended budget and funding for comparable service levels in FY27.

Initiatives

• Initiating the consolidation of various contract lifecycle applications into an e-Procurement solution, integrating sourcing, contact management, vendor management, and compliance management.

Innovations and Productivity Improvements

• Develop strategies to enhance contract efficiency, ensure accountability, and improve the County's procurement process. Provide training and consultative support to departments to ensure compliance with regulations and policies. The Office of Procurement secured a spot in Harvard University's competitive virtual training boot camp to maximize vendor value and improve vendor performance documentation.

  
  

• Support minority, female, and disabled-owned (MFD) businesses in transitioning from subcontractors to prime contractors through Pathway to Primes program. This program offers networking, capacity-building, and resource access to promote inclusion, equity, and long-term business growth in public procurement.
• Organize a quarterly regional procurement compliance forum to share best practices, discuss policies, and enhance economic opportunities for disadvantaged businesses, promoting diversity, inclusion, and compliance. Introduced a local veteran business preference program to engage the local veteran business community in Montgomery County's local small business contracting opportunities.
• Increase Minority, Female, Disabled-owned business subcontracting goals based on the FY25 Disparity Study, directing more County funds to traditionally economically disadvantaged businesses.
• Ensure contract compliance with County code and regulations through the Contract Review Committee (CRC), which evaluates actions that fail to meet compliance standards during a weekly public forum. The department has streamlined the CRC meeting process with the CRC Request application and emphasizes accountability and responsible financial management. This approach prioritized cost-effective procurement for essential services while maintaining transparency and due process in both regular and emergency procurement procedures to safeguard public safety and prevent mismanagement of funds.

Program Descriptions

  Procurement Operations

The core components of this program are to purchase goods, services, and construction required by County departments in the most timely and cost-effective manner possible. Program staff assist departments in the development of procurement strategies and documents to ensure a competitive, transparent, and fair procurement process in accordance with the...

  Procurement Services

The Procurement Services section provides for departmental direction, oversight, and support for the Contract Review Committee, analysis, budget preparation, and monitoring. This section also manages contract scanning activities for documents, contracts, and subsequent contract actions, manages archiving standards, and provides departmental customer service assistance. Additionally, it centrally coordinates departmental training...

  Business Relations and Compliance

The mission of the Division of Business Relations and Compliance (DBRC) is to plan and implement programmatic strategies to expand business opportunities for minority, female, and disabled business owners as well as Montgomery County small businesses. The division administers the County's Wage Requirements and Prevailing Wage programs for service and...