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Mission Statement

The mission of the Office of Procurement is to facilitate the use of public funds, in partnership with County departments, to effectively procure goods, services, and construction in an inclusive, transparent, and equitable manner that best serves County residents, businesses, and the public interest.

The Office of Procurement is tasked with preserving the public trust and ensuring the integrity of the County's procurement process. The Office of Procurement ensures compliance with all related laws, regulations, and policies. The Office of Procurement focuses on identifying opportunities for improvement of inter- and intra-departmental purchasing processes and implementation of recognized best practices to increase organizational efficacy, promote transparency, improve accountability, and facilitate compliance. In its interactions with all County departments and agencies, external governmental agencies, members of the business community, and the general public, the Office of Procurement serves as a resource for policy and program initiatives involving public contracting.

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Budget Overview

The total recommended FY25 Operating Budget for the Office of Procurement is $5,694,748, an increase of $626,142 or 12.35 percent from the FY24 Approved Budget of $5,068,606. Personnel Costs comprise 92.14 percent of the budget for 38 full-time position(s) and one part-time position(s), and a total of 37.40 FTEs. Total FTEs may include seasonal or temporary positions and may also reflect workforce charged to or from other departments or funds. Operating Expenses account for the remaining 7.86 percent of the FY25 budget.

County Priority Outcomes

While this program area supports all eight of the County Result Areas, the following are emphasized:

  • A Growing Economy
  • Effective, Sustainable Government

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Program Performance Measures

Performance measures for this department are included below (where applicable), with multi-program measures displayed at the front of this section and program-specific measures shown with the relevant program. The FY24 estimates reflect funding based on the FY24 approved budget. The FY25 and FY26 figures are performance targets based on the FY25 recommended budget and funding for comparable service levels in FY26.

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Initiatives

  • Initiate the first stage of identifying an eProcurement solution to consolidate various applications used throughout the lifecycle of a contract from sourcing to execution. This solution will incorporate sourcing, contract management, vendor management, and compliance management.

  • Develop a contract audit program to review and confirm all contract actions follow appropriate workflow approvals and County regulations. This program will aid in Procurement's mission to facilitate the use of public funds to efficiently procure goods and services in an inclusive, transparent, and equitable manner.

  • Include the apprenticeship panels in the annual Procurement Fair to better position the County as it relates to infrastructure funding. The Office of Procurement hosts an annual fair with approximately 500 plus individuals in attendance. This year the office will be shining a spotlight on the value and importance of apprenticeship programs as it relates to County construction contracting opportunities.

  • Develop, through the division of Business Relations and Compliance, an enforcement program of the existing Minority, Female, and Disabled-Owned Business law to be more proactive rather than reactive/complaints-based.

  • Continue to provide funding for on-going training to staff to comply with Certified Professional Public Buyer certification per a job classification requirement.

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Innovations and Productivity Improvements

  • Implemented a digital solution to address the inefficiencies of conventional, paper-based procurement practices to a more streamlined digitized approach, which resulted in the complete virtualization of County contracting. The County's contracts and all related documentation (including inter-departmental communications, contracting actions, meeting minutes, and sourcing records) were printed and stored in folders and numerous file cabinets within Procurement. This method of managing contracts faced many challenges that were further magnified with the onset of the pandemic in 2020.

  • Implemented web-based tools to assist County Departments in managing informal solicitations by providing immediate access to County solicitation data which increased transparency, eliminated errors due to manual processes, and improved efficiency of the overall process.

  • Implemented a new workflow management tool used by County Departments to expedite the receipt and approval of emergency purchases for any dangerous conditions or unforeseen curtailments, diminution, or termination of an essential service that poses an immediate danger to health, life, or property.

  • Implemented the first phase of the web-based Contract Review Committee application to improve the efficiency of the overall process, and to maintain compliance with updates to the Open Meetings Act. Additional phases will further improve the process and include reporting features.

Program Descriptions

  Procurement Operations

The core components of this program are to purchase goods, services, and construction required by County departments in the most timely and cost-effective manner possible. Program staff assist departments in the development of procurement strategies and documents to ensure a competitive, transparent, and fair procurement process in accordance with the...

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  Procurement Services

The Procurement Services section provides for departmental direction, oversight, and support for the Contract Review Committee, analysis, budget preparation, and monitoring. This section also manages contract scanning activities for documents, contracts, and subsequent contract actions, manages archiving standards, and provides departmental customer service assistance. Additionally, it centrally coordinates departmental training...

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  Business Relations and Compliance

The mission of the Division of Business Relations and Compliance (DBRC) is to plan and implement programmatic strategies to expand business opportunities for minority, female, and disabled business owners as well as Montgomery County small businesses. The Office administers the County's Wage Requirements and Prevailing Wage programs for service and...

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Budget Trends
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Program Contacts

Contact Sarah Giambra of the Office of Procurement at 240.777.9951 or Mahnoor Anjum of the Office of Management and Budget at 240.777.2771 for more information regarding this department's operating budget.

Related Links
Budget Summary
TitleActual
FY23
Budget
FY24
Estimate
FY24
Recommended
FY25
%Chg
Bud/Rec
COUNTY GENERAL FUND
EXPENDITURES
Salaries and Wages3140743.003687029.00 3553028.00 4110639.0011.5
Employee Benefits851495.00989015.00 974301.00 1136774.0014.9
County General Fund Personnel Costs3992238.004676044.00 4527329.00 5247413.0012.2
Operating Expenses393923.00392562.00 392562.00 447335.0014.0
County General Fund Expenditures4386161.005068606.00 4919891.00 5694748.0012.4
PERSONNEL
Full-Time38.0039.00 39.00 38.00-2.6
Part-Time2.002.00 2.00 1.00-50.0
FTEs37.9038.90 38.90 37.40-3.9
County General Fund Revenues0.000.00 0.00 0.000.0
 
GRANT FUND - MCG
EXPENDITURES
Salaries and Wages0.000.00 0.00 0.000.0
Employee Benefits0.000.00 0.00 0.000.0
Grant Fund - MCG Personnel Costs0.000.00 0.00 0.000.0
Grant Fund - MCG Expenditures0.000.00 0.00 0.000.0
PERSONNEL
Full-Time0.000.00 0.00 0.000.0
Part-Time0.000.00 0.00 0.000.0
FTEs0.000.00 0.00 0.000.0
Grant Fund - MCG Revenues0.000.00 0.00 0.000.0
 
DEPARTMENT TOTALS
Total Expenditures4386161.005068606.00 4919891.00 5694748.0012.4
Total Full-Time Positions38.0039.00 39.00 38.00-2.6
Total Part-Time Positions2.002.00 2.00 1.00-50.0
Total FTEs37.9038.90 38.90 37.40-3.9
Total Revenues0.000.00 0.00 0.000.0
FY25 Recommended Changes
TitleExpendituresFTEs
COUNTY GENERAL FUND
FY24 ORIGINAL APPROPRIATION506860638.90
Changes (with service impacts)
Enhance: Training - Certified Professional Public Buyer Certification [Procurement Operations]536600.00
Other Adjustments (with no service impacts)
Restore: Restoration of One-Time Lapse [Procurement Operations]4462210.00
Increase Cost: Annualization of FY24 Compensation Increases2236550.00
Increase Cost: FY25 Compensation Adjustment2064430.00
Increase Cost: Retirement Adjustment36430.00
Increase Cost: Printing and Mail11130.00
Technical Adj: FY24 Mid Year Changes [Procurement Operations]0-0.50
Re-align: Elimination of Long-Term Vacant Position [Procurement Services]-132543-1.00
Decrease Cost: Annualization of FY24 Personnel Costs-1760500.00
FY25 RECOMMENDED569474837.40
Program Summary
Program NameFY24 APPR
Expenditures
FY24 APPR
FTEs
FY25 REC
Expenditures
FY25 REC
FTEs
Business Relations and Compliance12333436.5016881989.50
Procurement Operations309922924.40352997722.90
Procurement Services7360348.004765735.00
Total506860638.90569474837.40
Charges to Other Departments
Charged DepartmentCharged FundFY24
Total$
FY24
FTES
FY25
Total$
FY25
FTES
COUNTY GENERAL FUND
Transit ServicesMass Transit163090.20179700.20
Fleet Management ServicesMotor Pool244640.30269540.30
Parking District ServicesBethesda Parking49320.0558950.05
Parking District ServicesSilver Spring Parking49320.0558950.05
Recycling and Resource ManagementSolid Waste Disposal407730.50449240.50
Total914101.101016381.10
Funding Parameter Items ($000s)
TitleFY25FY26FY27FY28FY29FY30
COUNTY GENERAL FUND
EXPENDITURES
FY25 Recommended5695.0000005695.0000005695.0000005695.0000005695.0000005695.000000
No inflation or compensation change is included in outyear projections.
Labor Contracts0.000000112.000000112.000000112.000000112.000000112.000000
These figures represent the estimated annualized cost of general wage adjustments, service increments, and other negotiated items.
Subtotal Expenditures5695.0000005807.0000005807.0000005807.0000005807.0000005807.000000