Montgomery County Maryland Operating Budget

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Mission Statement

The mission of the Department of General Services Division of Fleet Management Services (DFMS) is to plan for, acquire, maintain, fuel, and dispose of the County's fleet of motor vehicles, buses, heavy equipment, and other vehicular equipment in support of the transportation and service delivery needs of all County departments. The division maintains four shop locations and thirteen fuel sites, and operates out of six depots Countywide.

Budget Overview

The total approved FY25 Operating Budget for the Division of Fleet Management Services is $102,321,758, an increase of $14,024,806 or 15.88 percent from the FY24 Approved Budget of $88,296,952. Personnel Costs comprise 27.64 percent of the budget for 206 full-time position(s) and no part-time position(s), and a total of 211.10 FTEs. Total FTEs may include seasonal or temporary positions and may also reflect workforce charged to or from other departments or funds. Operating Expenses account for the remaining 72.36 percent of the FY25 budget.

County Priority Outcomes

While this program area supports all eight of the County Result Areas, the following are emphasized:

A Greener County
Easier Commutes
Effective, Sustainable Government

Program Performance Measures

Performance measures for this department are included below (where applicable), with multi-program measures displayed at the front of this section and program-specific measures shown with the relevant program. The FY24 estimates reflect funding based on the FY24 approved budget. The FY25 and FY26 figures are performance targets based on the FY25 approved budget and funding for comparable service levels in FY26.

Initiatives

Develop a solar microgrid project to support zero emission bus fueling at the Gaithersburg Bus Depot. The Division of Fleet Management Services is working with the DGS Office of Energy and Sustainability to plan the microgrid, which will provide a clean and resilient energy source to charge electric buses and produce green hydrogen for fuel cell buses by using electricity to extract hydrogen from water.
Procure approximately 100 electric Ride On buses in FY24-27. The buses will operate at the Silver Spring and Gaithersburg Depots to fully utilize the solar microgrids at these locations.
Build out additional electric vehicle charging infrastructure at County facilities and fueling sites to support the transition to a zero emission fleet.
Pilot a program with Montgomery County Fire and Rescue Service to use the fully-electric Ford F150 Lightning as a Battalion Chief Vehicle. DFMS will provide vehicles and on-site charging infrastructure and help to evaluate the suitability of electric vehicles for this role.

Innovations and Productivity Improvements

Initiated an apprentice program in response to hiring challenges and the need to develop a workforce capable of supporting zero-emission technologies. After completing a 2- year training program, successful apprentice technicians are capable of performing skilled maintenance work on the County's fleet of transit buses and heavy equipment. DFMS is also working with Montgomery College and the State of Maryland to develop a hiring pipeline and enhance the apprentice training experience.
Procured a medium-duty electric truck, the first in the County fleet, to replace an older box truck currently operated by Montgomery County Public Libraries. The new electric truck purchase was assisted by a grant from the Maryland Energy Administration.
Provided a Ford Mach-E electric vehicle for the Montgomery County Department of Police as a pilot to explore the suitability of electric vehicles for police patrol use. Wide-scale availability of zero emission patrol vehicles is expected by 2025.
Replaced 24 vehicle lifts to provide a safe work environment while also reducing the County's carbon footprint. The new lifts, which replaced 20-year old equipment, use regenerative technology to recharge their batteries when a vehicle is lowered.

Program Descriptions

Operational Management

Operational Management provides policy development and planning; operational, personnel, and management oversight; and support for division activities. The focus is to become the benchmarked leader of innovative fleet operations, maintenance excellence, and exceptional teamwork by leveraging technology to maximize operational efficiencies, fleet accountability, and customer service. Performance metrics illustrate...

Program Performance Measures	Actual FY22	Actual FY23	Estimated FY24	Target FY25	Target FY26
Number of fleet work orders completed	22,101	19,800	20,951	20,951	20,567
Fleet Maintenance and Operations: Internal customer survey satisfaction rating (scale of 1-4)	3.20	2.92	3.50
Clean Air Commitment - Gallons of diesel/unleaded used ¹	4,548,540	4,842,765	4,722,765
Clean Air Commitment - Gallons of alternative fuels used (in gasoline gallon equivalents)	1,512,826	1,278,626	1,398,626

Business Support Services

Business Support Services prepares and monitors the budget, oversees financial management of the Motor Pool (MP) Internal Service Fund, and processes payments, solicitations, requisitions, and purchase orders. Fleet prepares MP Fund financial statements for the Annual Comprehensive Financial Report (ACFR) including Balance Sheet, Statement of Revenues, Expenses, Changes in...

Program Performance Measures	Actual FY22	Actual FY23	Estimated FY24	Target FY25	Target FY26
Amount spent on parts (in dollars)	$11,453,432	$9,087,584	$10,270,508	$10,270,508	$9,876,200
Fiscal inventory parts turn rate	1.13	1.32	1.23
Percent of work orders completed without delay for parts	79%	79%	79%

Transit Equipment Services

Transit Equipment Services (TES) provides scheduled and non-scheduled maintenance and repair of the Ride On Bus fleet at three locations: Brookville Maintenance Facility (BMF), Equipment Maintenance and Transit Operation Center (EMTOC), and Small Transit Shop (STS). TES supports FLASH, the County's bus rapid transit system with features that improve...

Program Performance Measures	Actual FY22	Actual FY23	Estimated FY24	Target FY25	Target FY26
Number of transit work orders completed ¹	8,225	8,237	8, 231	8,231	8,233
Percent of transit preventive maintenance completed within 6,000 miles of previous PM	99%	99%	99%
Fleet Maintenance and Operations: Mean distance between failure: Transit equipment (in miles) ²	17,019	15,371	16,195
Turnaround Time: Average amount of time equipment is unavailable for operations during each shop visit: Transit equipment (in days) ³	2.18	2.29	2.24
Average days out of service per bus for parts ⁴	10.79	11.12	10.96

Heavy Equipment Services

Heavy Equipment Services (HES) maintains and repairs heavy equipment, including heavy dump trucks, straight trucks, construction equipment, snow plows, leafers, mowers, backhoes, hydraulic excavators, and other specialized pieces of equipment. HES provides maintenance support for public safety and other County vehicles that support services to County residents, without which...

Program Performance Measures	Actual FY22	Actual FY23	Estimated FY24	Target FY25	Target FY26
Number of heavy equipment work orders completed ¹	1,328	1,012	1,170	1,170	1,117
Turnaround Time: Average amount of time equipment is unavailable for operations during each shop visit: Heavy Equipment (in days) ²	1.13	2.88	2.41
Fleet Maintenance and Operations: Mean distance between failure: Heavy equipment (in miles) ³	14,159	16,043	15,101
Heavy equipment fleet availability ⁴	93.4%	93.4%	93.2%

Administrative Automotive Services

Administrative Automotive Services maintains and repairs the automotive light fleet for all administrative vehicles including automobiles, vans, and light trucks. Maintenance and repair of the automotive and light truck fleet are provided through contractual services at the Seven Locks maintenance facility. DFMS serves the transportation needs of 30 individual...

Program Performance Measures	Actual FY22	Actual FY23	Estimated FY24	Target FY25	Target FY26
Number of administrative vehicle work orders completed ¹	2,584	2,832	2,708	2,708	2,749
Fleet Maintenance and Operations: Mean distance between failure: Administrative light equipment (in miles) ²	42,701	31,478	37,090
Turnaround Time: Average amount of time equipment is unavailable for operations during each shop visit: Administrative Vehicles (in days) ³	0.98	1.19	0.90

Public Safety Automotive Services

This program is responsible for the maintenance, repair, and upfitting of the light automotive fleet supporting Police, Fire, Sheriff, and other public safety services. Maintenance and repair service for the public safety light fleet is provided through contractual services at the Seven Locks maintenance facility. Without properly...

Program Performance Measures	Actual FY22	Actual FY23	Estimated FY24	Target FY25	Target FY26
Number of public safety vehicle work orders completed ¹	7,533	7,719	7,626	7,626	7,657
Fleet Maintenance and Operations: Mean distance between failure: Public Safety light equipment (in miles)	49,681	33,257	41,469
Turnaround Time: Average amount of time equipment is unavailable for operations during each shop visit: Public Safety light equipment (in days) ²	2.28	3.91	3.10
Police vehicle fleet availability ³	96%	93%	97%

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2025 APPROVED Budget

Archives

Data

Budget Snapshot

102.3M FY25 Approved
Operating Budget

211.1 Full Time
Equivalents

Budget Trends

Program Contacts

Contact Luis Solis of the Division of Fleet Management Services at 240.777.5759 or Gary Nalven of the Office of Management and Budget at 240.777.2779 for more information regarding this department's operating budget.

Related Links

Montgomery County MD Home Page

Budget Summary

Title	Actual FY23	Budget FY24	Estimate FY24	Approved FY25	%Chg Bud/App
MOTOR POOL INTERNAL SERVICE FUND
EXPENDITURES
Salaries and Wages	18744356.00	20962630.00	20745514.00	22035645.00	5.1
Employee Benefits	5277631.00	5967845.00	5874477.00	6247043.00	4.7
Motor Pool Internal Service Fund Personnel Costs	24021987.00	26930475.00	26619991.00	28282688.00	5.0
Operating Expenses	69362323.00	51443850.00	69000251.00	57633388.00	12.0
Capital Outlay	0.00	9922627.00	0.00	16405682.00	65.3
Motor Pool Internal Service Fund Expenditures	93384310.00	88296952.00	95620242.00	102321758.00	15.9
PERSONNEL
Full-Time	206.00	206.00	206.00	206.00	0.0
Part-Time	0.00	0.00	0.00	0.00	0.0
FTEs	211.10	211.10	211.10	211.10	0.0
REVENUES
Motor Pool Charges/Fees	99745859.00	89317061.00	100342225.00	90897066.00	1.8
Other Charges/Fees	0.00	69000.00	766105.00	69000.00	0.0
Miscellaneous Revenues	498045.00	203000.00	808022.00	203000.00	0.0
Investment Income	1246223.00	1334790.00	2044310.00	1609260.00	20.6
Insurance Recoveries	2607829.00	2238070.00	1735517.00	2238070.00	0.0
Other Intergovernmental	7500.00	0.00	0.00	0.00	0.0
Motor Pool Internal Service Fund Revenues	104105456.00	93161921.00	105696179.00	95016396.00	2.0

FY25 Approved Changes

Title	Expenditures	FTEs
MOTOR POOL INTERNAL SERVICE FUND
FY24 ORIGINAL APPROPRIATION	88296952	211.10
Changes (with service impacts)
Enhance: Vehicle Replacement and Zero Emissions Fleet Transition [Business Support Services]	5426623	0.00
Other Adjustments (with no service impacts)
Increase Cost: Light-Duty Fleet Maintenance [Public Safety Automotive Services]	2313104	0.00
Increase Cost: Fuel [Operational Management]	1500000	0.00
Increase Cost: Annualization of FY24 Compensation Increases	1092991	0.00
Increase Cost: FY25 Compensation Adjustment	1024354	0.00
Increase Cost: Heavy / Transit Vehicle Maintenance Contracts [Transit Equipment Services]	1000000	0.00
Increase Cost: Transit Bus Service Lane Contract [Transit Equipment Services]	754617	0.00
Increase Cost: Shop Vehicle Lift Replacement [Operational Management]	744432	0.00
Increase Cost: Parts and Tires [Operational Management]	471673	0.00
Increase Cost: Purchase Additional Pool Vehicles to Reduce Rental Costs [Administrative Automotive Services]	312000	0.00
Increase Cost: Oil and Bulk Fluids [Operational Management]	200000	0.00
Increase Cost: Holiday Pay [Business Support Services]	92149	0.00
Increase Cost: Oil Recycling [Operational Management]	55668	0.00
Increase Cost: Motor Pool Adjustment	37541	0.00
Increase Cost: EV Station Subscription Fee [Operational Management]	11685	0.00
Increase Cost: Printing and Mail	2276	0.00
Increase Cost: Three Percent Inflationary Adjustment to Non-Profit Service Provider Contracts [Administrative Automotive Services]	371	0.00
Decrease Cost: Retirement Adjustment	-23361	0.00
Decrease Cost: Risk Management Adjustment	-157397	0.00
Decrease Cost: Annualization of FY24 Personnel Costs	-384920	0.00
Decrease Cost: Lapse Adjustment	-449000	0.00
FY25 APPROVED	102321758	211.10

Program Summary

Program Name	FY24 APPR Expenditures	FY24 APPR FTEs	FY25 APPR Expenditures	FY25 APPR FTEs
Administrative Automotive Services	4214344	1.50	4343891	2.50
Business Support Services	15972435	36.00	22777461	36.30
Heavy Equipment Services	7086466	40.50	7864716	40.50
Operational Management	33197624	14.10	37011671	17.80
Public Safety Automotive Services	5758999	3.00	8074895	3.00
Transit Equipment Services	22067084	116.00	22249124	111.00
Total	88296952	211.10	102321758	211.10

Funding Parameter Items ($000s)

Title	FY25	FY26	FY27	FY28	FY29	FY30
MOTOR POOL INTERNAL SERVICE FUND
EXPENDITURES
FY25 Approved	102322.000000	102322.000000	102322.000000	102322.000000	102322.000000	102322.000000
No inflation or compensation change is included in outyear projections.
Elimination of One-Time Items Approved in FY25	0.000000	-1056.000000	-1056.000000	-1056.000000	-1056.000000	-1056.000000
Items recommended for one-time funding in FY25, including replacement of shop vehicle lifts and purchase of motor pool vehicles, will be eliminated from the base in the outyears.
Restore One-Time Lapse Increase	0.000000	449.000000	449.000000	449.000000	449.000000	449.000000
Restores in FY26 the one-time lapse increase made in the FY25 budget.
Labor Contracts	0.000000	480.000000	480.000000	480.000000	480.000000	480.000000
These figures represent the estimated annualized cost of general wage adjustments, service increments, and other negotiated items.
Subtotal Expenditures	102322.000000	102195.000000	102195.000000	102195.000000	102195.000000	102195.000000