Montgomery County Maryland Operating Budget

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Mission Statement

The mission of the Department of General Services Division of Fleet Management Services (DFMS) is to plan for, acquire, maintain, fuel, and dispose of the County's fleet of motor vehicles, buses, heavy equipment, and other vehicular equipment in support of the transportation and service delivery needs of all County departments. The Division maintains its four shop locations and thirteen fuel sites, and operates out of six depots Countywide.

Budget Overview

The total recommended FY24 Operating Budget for the Division of Fleet Management Services is $92,426,540, an increase of $3,353,358 or 3.76 percent from the FY23 Approved Budget of $89,073,182. Personnel Costs comprise 29.19 percent of the budget for 206 full-time position(s) and no part-time position(s), and a total of 211.10 FTEs. Total FTEs may include seasonal or temporary positions and may also reflect workforce charged to or from other departments or funds. Operating Expenses account for the remaining 70.81 percent of the FY24 budget.

County Priority Outcomes

While this program area supports all eight of the County Result Areas, the following are emphasized:

A Greener County
Easier Commutes
Effective, Sustainable Government

Program Performance Measures

Performance measures for this department are included below (where applicable), with multi-program measures displayed at the front of this section and program-specific measures shown with the relevant program. The FY23 estimates reflect funding based on the FY23 approved budget. The FY24 and FY25 figures are performance targets based on the FY24 recommended budget and funding for comparable service levels in FY25.

Initiatives

The Division of Fleet Management Services is working with the DGS Office of Energy and Sustainability to plan a solar microgrid project to support zero emission bus fueling at the Gaithersburg bus depot. The microgrid will provide clean energy to charge electric buses or to generate green hydrogen for use in hydrogen fuel cell buses.
Work with MCDOT to procure electric buses as part of a Federal Transit Administration (FTA) Bus and Facilities Grant. Buses will operate out of the Brookville Depot in Silver Spring to fully utilize the solar microgrid at that location. DGS has developed a technical specification and a request for proposals to procure at least 100 electric buses with capital funding programmed in FY23-FY26.
Pilot a program with Montgomery County Fire and Rescue Services using a Ford F150 Lightning as a Battalion Chief Vehicle, including on-site charging, to explore the suitability of electric vehicles for this role.

Innovations and Productivity Improvements

In conjunction with the Office of Energy and Sustainability, completed the construction of the solar microgrid at the Brookville bus depot in Silver Spring with a ribbon cutting in October 2022. The facility will support electric buses to be acquired and put into service at this depot.
Worked in partnership with Montgomery County Department of Transportation to successfully apply for an FTA Low or No Emissions Bus Grant to build a green hydrogen fuel station to support fuel cell electric buses at the Gaithersburg depot. Hydrogen fuel cell buses can provide service on routes that exceed the range capacity of battery electric buses.
Developed an apprentice program in response to hiring challenges and the need to develop a workforce capable of supporting zero-emission technologies. After completing a 2-year training program, new technicians will be capable of performing skilled maintenance work on the County's fleet of transit buses and heavy equipment. DFMS is also working with Montgomery College and the State of Maryland to develop a hiring pipeline and enhance the apprentice training experience.
Provided a Ford Mach-E electric vehicle for Montgomery County Police Department as a pilot to explore the suitability of electric vehicles for police patrol use. Wide-scale availability of zero-emissions patrol vehicles is expected by 2025.
Trained staff on the maintenance and repair of electric propulsion and high-voltage systems, including training for first responders in coordination with Montgomery County Fire and Rescue Service to ensure safe responses to fires and other potential emergencies involving electric buses.

Program Descriptions

Operational Management

Operational Management provides policy development and planning; operational, personnel, and management oversight; and support for division activities. The focus is to become the benchmarked leader of innovative fleet operations, maintenance excellence, and exceptional teamwork by leveraging technology to maximize operational efficiencies, fleet accountability, and customer service. Performance metrics illustrate...

Program Performance Measures	Actual FY21	Actual FY22	Estimated FY23	Target FY24	Target FY25
Number of fleet work orders completed ¹	19,404	45,451	45,451	45,451	45,451
Fleet Maintenance and Operations: Internal customer survey satisfaction rating (scale of 1-4)	3.34	3.20	3.50
Clean Air Commitment - Gallons of diesel/unleaded used	4,411,535	4,548,540	4,339,006
Clean Air Commitment - Gallons of alternative fuels used ²	1,267,407	1,512,826	1,722,360

Business Support Services

Business Support Services prepares and monitors the budget, oversees financial management of the Motor Pool (MP) Internal Service Fund, and processes payments, solicitations, requisitions, and purchase orders. Fleet prepares MP Fund financial statements for the Annual Comprehensive Financial Report (ACFR) including Balance Sheet, Statement of Revenues, Expenses, Changes in...

Program Performance Measures	Actual FY21	Actual FY22	Estimated FY23	Target FY24	Target FY25
Amount spent on parts (in dollars) ¹	$5,519,218	$11,453,432	$10,228,838	$10,841,135	$10,534,986
Fiscal inventory parts turn rate ²	1.72	1.13	1.90
Percent of work orders completed without delay for parts ³	73%	79%	82%

Transit Equipment Services

Transit Equipment Services (TES) provides scheduled and non-scheduled maintenance and repair of the Ride On Bus fleet at three locations: Brookville Maintenance Facility (BMF), Equipment Maintenance and Transit Operation Center (EMTOC), and Small Transit Shop (STS). TES supports FLASH, the County's bus rapid transit system with features that improve...

Program Performance Measures	Actual FY21	Actual FY22	Estimated FY23	Target FY24	Target FY25
Number of transit work orders completed ¹	8,162	8,225	11,823	10,024	10,924
Percent of transit preventive maintenance completed within 6,000 miles of previous PM	98%	99%	98%
Fleet Maintenance and Operations: Mean distance between failure: Transit equipment (in miles) ²	24,536	17,019	19,619
Turnaround Time: Average amount of time equipment is unavailable for operations during each shop visit: Transit equipment (in days) ³	2.64	2.18	1.94
Average days out of service per bus for parts ⁴	5.75	10.79	7.45

Heavy Equipment Services

Heavy Equipment Services (HES) maintains and repairs heavy equipment, including heavy dump trucks, straight trucks, construction equipment, snow plows, leafers, mowers, backhoes, hydraulic excavators, and other specialized pieces of equipment. HES provides maintenance support for public safety and other County vehicles that support services to County residents, without which...

Program Performance Measures	Actual FY21	Actual FY22	Estimated FY23	Target FY24	Target FY25
Number of heavy equipment work orders completed ¹	1,478	1,328	3,153	2,240	2,696
Turnaround Time: Average amount of time equipment is unavailable for operations during each shop visit: Heavy Equipment (in days) ²	1.74	1.13	1.90
Fleet Maintenance and Operations: Mean distance between failure: Heavy equipment (in miles) ³	17,963	14,159	15,562
Heavy equipment fleet availability ⁴	92.8%	93.4%	92.0%

Administrative Automotive Services

Administrative Automotive Services maintains and repairs the automotive light fleet for all administrative vehicles including automobiles, vans, and light trucks. Maintenance and repair of the automotive and light truck fleet are provided through contractual services at the Seven Locks maintenance facility. DFMS serves the transportation needs of 30 individual...

Program Performance Measures	Actual FY21	Actual FY22	Estimated FY23	Target FY24	Target FY25
Number of administrative vehicle work orders completed ¹	2,535	2,584	4,471	3,528	3,999
Fleet Maintenance and Operations: Mean distance between failure: Administrative light equipment (in miles) ²	21,774	42,701	26,533
Turnaround Time: Average amount of time equipment is unavailable for operations during each shop visit: Administrative Vehicles (in days) ³	0.52	0.98	0.63

Public Safety Automotive Services

This program is responsible for the maintenance, repair, and upfitting of the light automotive fleet supporting Police, Fire, Sheriff, and other public safety services. Maintenance and repair service for the public safety light fleet is provided through contractual services at the Seven Locks maintenance facility. Without properly...

Program Performance Measures	Actual FY21	Actual FY22	Estimated FY23	Target FY24	Target FY25
Number of public safety vehicle work orders completed ¹	7,229	7,533	13,114	10,324	11,719
Fleet Maintenance and Operations: Mean distance between failure: Public Safety light equipment (in miles) ²	35,434	49,681	38,248
Turnaround Time: Average amount of time equipment is unavailable for operations during each shop visit: Public Safety light equipment (in days) ³	1.38	2.28	1.74
Police vehicle fleet availability ⁴	97%	96%	97%

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2024 RECOMMENDED Budget

Archives

Data

Budget Snapshot

92.4M FY24 Recommended
Operating Budget

211.1 Full Time
Equivalents

Budget Trends

Program Contacts

Contact Peggy Lynch of the Division of Fleet Management Services at 240.777.5759 or Gary Nalven of the Office of Management and Budget at 240.777.2779 for more information regarding this department's operating budget.

Related Links

Montgomery County MD Home Page

Budget Summary

Title	Actual FY22	Budget FY23	Estimate FY23	Recommended FY24	%Chg Bud/Rec
MOTOR POOL INTERNAL SERVICE FUND
EXPENDITURES
Salaries and Wages	18772056.00	20039669.00	19017269.00	21015296.00	4.9
Employee Benefits	5280295.00	5632494.00	5331396.00	5967845.00	6.0
Motor Pool Internal Service Fund Personnel Costs	24052351.00	25672163.00	24348665.00	26983141.00	5.1
Operating Expenses	51248505.00	51678392.00	56709453.00	55520772.00	7.4
Capital Outlay	5964069.00	11722627.00	11722627.00	9922627.00	-15.4
Motor Pool Internal Service Fund Expenditures	81264925.00	89073182.00	92780745.00	92426540.00	3.8
PERSONNEL
Full-Time	207.00	206.00	206.00	206.00	0.0
Part-Time	0.00	0.00	0.00	0.00	0.0
FTEs	211.10	211.10	211.10	211.10	0.0
REVENUES
Motor Pool Charges/Fees	86763535.00	86718985.00	90713250.00	93473703.00	7.8
Other Charges/Fees	0.00	69000.00	0.00	69000.00	0.0
Miscellaneous Revenues	505887.00	203000.00	122372.00	203000.00	0.0
Investment Income	35938.00	144870.00	844780.00	1334790.00	821.4
Insurance Recoveries	1617092.00	1844868.00	1844868.00	2238070.00	21.3
Motor Pool Internal Service Fund Revenues	88922452.00	88980723.00	93525270.00	97318563.00	9.4

FY24 Recommended Changes

Title	Expenditures	FTEs
MOTOR POOL INTERNAL SERVICE FUND
FY23 ORIGINAL APPROPRIATION	89073182	211.10
Other Adjustments (with no service impacts)
Increase Cost: Fuel [Operational Management]	2332155	0.00
Increase Cost: Light Fleet Maintenance [Public Safety Automotive Services]	1140841	0.00
Increase Cost: Annualization of FY23 Compensation Increases	1033652	0.00
Increase Cost: FY24 Compensation Adjustment	983431	0.00
Increase Cost: Vehicle Maintenance Contracts [Heavy Equipment Services]	500000	0.00
Increase Cost: Risk Management Adjustment	446888	0.00
Increase Cost: Fleet Management Information System Replacement [Operational Management]	391000	0.00
Increase Cost: Oil and Bulk Fluids [Operational Management]	200000	0.00
Increase Cost: Service fees for electric vehicle chargers [Operational Management]	172500	0.00
Increase Cost: Printing and Mail	3218	0.00
Decrease Cost: Retirement Adjustment	-25126	0.00
Decrease Cost: Annualization of FY23 Personnel Costs	-303218	0.00
Re-align: Lapse 4 Mechanic Technician Positions to Reflect Reduced Ride-On service [Transit Equipment Services]	-377761	0.00
Re-align: Adjust utilities budget to reflect actuals [Operational Management]	-400000	0.00
Decrease Cost: Motor Pool Adjustment	-422222	0.00
Decrease Cost: Elimination of One-Time Items Approved in FY23	-2322000	0.00
FY24 RECOMMENDED	92426540	211.10

Program Summary

Program Name	FY23 APPR Expenditures	FY23 APPR FTEs	FY24 REC Expenditures	FY24 REC FTEs
Administrative Automotive Services	5057031	1.50	4214344	1.50
Business Support Services	15823767	36.00	16376361	36.00
Heavy Equipment Services	6022892	37.50	7086466	40.50
Operational Management	33500168	14.10	35782445	14.10
Public Safety Automotive Services	6867839	3.00	6899840	3.00
Transit Equipment Services	21801485	119.00	22067084	116.00
Total	89073182	211.10	92426540	211.10

Funding Parameter Items ($000s)

Title	FY24	FY25	FY26	FY27	FY28	FY29
MOTOR POOL INTERNAL SERVICE FUND
EXPENDITURES
FY24 Recommended	92427.000000	92427.000000	92427.000000	92427.000000	92427.000000	92427.000000
No inflation or compensation change is included in outyear projections.
Elimination of One-Time Items Recommended in FY24	0.000000	-2639.000000	-2639.000000	-2639.000000	-2639.000000	-2639.000000
Items recommended for one-time funding in FY24, including implementation of a new fleet management information system and funding for increased fuel costs, will be eliminated from the base in the outyears.
Labor Contracts	0.000000	723.000000	723.000000	723.000000	723.000000	723.000000
These figures represent the estimated annualized cost of general wage adjustments, service increments, and other negotiated items.
Subtotal Expenditures	92427.000000	90510.000000	90510.000000	90510.000000	90510.000000	90510.000000