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Mission Statement

The mission of the Department of General Services Division of Fleet Management Services (DFMS) is to plan for, acquire, maintain, fuel, and dispose of the County's fleet of motor vehicles, buses, heavy equipment, and other vehicular equipment in support of the transportation and service delivery needs of all County departments. The Division maintains its four shop locations and thirteen fuel sites, and operates out of six depots Countywide.

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Budget Overview

The total approved FY23 Operating Budget for the Division of Fleet Management Services is $89,073,182, an increase of $4,860,352 or 5.77 percent from the FY22 Approved Budget of $84,212,830. Personnel Costs comprise 28.82 percent of the budget for 206 full-time position(s) and no part-time position(s), and a total of 211.10 FTEs. Total FTEs may include seasonal or temporary positions and may also reflect workforce charged to or from other departments or funds. Operating Expenses account for the remaining 71.18 percent of the FY23 budget.

County Priority Outcomes

While this program area supports all eight of the County Result Areas, the following are emphasized:

  • A Greener County
  • Easier Commutes
  • Effective, Sustainable Government

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Program Performance Measures

Performance measures for this department are included below (where applicable), with multi-program measures displayed at the front of this section and program-specific measures shown with the relevant program. The FY22 estimates reflect funding based on the FY22 approved budget. The FY23 and FY24 figures are performance targets based on the FY23 approved budget and funding for comparable service levels in FY24.

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Initiatives

  • Expand the zero-emission vehicle replacement program with new expenditures to support the planned replacement of County fleet vehicles with zero-emission alternatives where feasible, including the purchase of the County's first heavy-duty electric truck to be delivered this summer.
  • Develop a plan to transition the County fleet to 100 percent zero-emissions as specified in the Climate Action Plan, working with individual County government departments to reduce overall vehicle use, identify suitable zero-emission replacement vehicles, and restructure operations around the use of zero-emissions vehicles where necessary.
  • Support the County's goal of a zero-emission bus fleet through the development of a multi-year request for proposals (RFP) to purchase electric buses to be located at the Brookville Bus Depot in Silver Spring. Up to 70 electric buses at this location will be supported by a solar microgrid charging facility, expected to become operational in spring 2022.
  • Purchase solar-powered charging stations to support electric vehicles at County facilities.

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Innovations and Productivity Improvements

  • The Division of Fleet Management Services (DFMS) has completed the first phase of a zero-emission fleet transition plan. This plan, to be followed by a second implementation phase, sets a path for the County to achieve the fleet emissions targets specified in the Climate Action Plan. DFMS purchases zero-emission vehicles in all cases where a suitable vehicle is available on the market.
  • Continue the process of targeting underutilized County vehicles to eliminate from the fleet, producing savings via reduced replacement and maintenance costs to accelerate the County's transition to zero-emissions.
  • Improvements at County fleet maintenance facilities include replacement of old shop lifts with hybrid electric units that utilize regenerative battery power, development of a contactless parts delivery process to avoid the spread of COVID-19, and the installation of air/noise/light pollution sensors around the perimeter of the Brookville Maintenance Facility to monitor environmental impacts of bus and shop operations.
  • Streamlined invoice processing through electronic document submission.
  • In fiscal year 2022, DFMS purchased portable electric vehicle charging stations to position in areas which otherwise lack sufficient utility infrastructure to support electric vehicles.
  • The DFMS parts team achieved significant improvements in inventory parts handling, implemented material handling upgrades for more efficient parts storage and processing, and implemented automated tool boxes and computerized locker systems to maximize tool availability for repairs.

Program Descriptions

  Operational Management

Operational Management provides policy development and planning; operational, personnel, and management oversight; and support for division activities. The focus is to become the benchmarked leader of innovative fleet operations, maintenance excellence, and exceptional teamwork by leveraging technology to maximize operational efficiencies, fleet accountability, and customer service. Performance metrics illustrate...

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  Business Support Services

Business Support Services prepares and monitors the budget, oversees financial management of the Motor Pool (MP) Internal Service Fund, and processes payments, solicitations, requisitions, and purchase orders. Fleet prepares MP Fund financial statements for the Annual Comprehensive Financial Report (ACFR) including Balance Sheet, Statement of Revenues, Expenses, Changes in...

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  Transit Equipment Services

Transit Equipment Services (TES) provides scheduled and non-scheduled maintenance and repair of the Ride On Bus fleet at three locations: Brookville Maintenance Facility (BMF), Equipment Maintenance and Transit Operation Center (EMTOC), and Small Transit Shop (STS). TES supports FLASH, the County's bus rapid transit system with features that improve...

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  Heavy Equipment Services

Heavy Equipment Services (HES) maintains and repairs heavy equipment, including heavy dump trucks, straight trucks, construction equipment, snow plows, leafers, mowers, backhoes, hydraulic excavators, and other specialized pieces of equipment. HES provides maintenance support for public safety and other County vehicles that support services to County residents, without which...

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  Administrative Automotive Services

Administrative Automotive Services maintains and repairs the automotive light fleet for all administrative vehicles including automobiles, vans, and light trucks. Maintenance and repair of the automotive and light truck fleet are provided through contractual services at the Seven Locks maintenance facility. DFMS serves the transportation needs of 30 individual...

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  Public Safety Automotive Services

This program is responsible for the maintenance, repair, and upfitting of the light automotive fleet supporting Police, Fire, Sheriff, and other public safety services. Maintenance and repair service for the public safety light fleet is provided through contractual services at the Seven Locks maintenance facility. Without properly...

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Budget Trends
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Program Contacts

Contact Peggy Lynch of the Division of Fleet Management Services at 240.777.5759 or Gary Nalven of the Office of Management and Budget at 240.777.2779 for more information regarding this department's operating budget.

Related Links
Budget Summary
TitleActual
FY21
Budget
FY22
Estimate
FY22
Approved
FY23
%Chg
Bud/App
MOTOR POOL INTERNAL SERVICE FUND
EXPENDITURES
Salaries and Wages19448323.0019564975.00 18757875.00 20039669.002.4
Employee Benefits5292901.005586350.00 5383770.00 5632494.000.8
Motor Pool Internal Service Fund Personnel Costs24741224.0025151325.00 24141645.00 25672163.002.1
Operating Expenses43396503.0048312302.00 60395939.00 51678392.007.0
Capital Outlay10607878.0010749203.00 10749203.00 11722627.009.1
Motor Pool Internal Service Fund Expenditures78745605.0084212830.00 95286787.00 89073182.005.8
PERSONNEL
Full-Time208.00207.00 207.00 206.00-0.5
Part-Time0.000.00 0.00 0.000.0
FTEs211.10211.10 211.10 211.100.0
REVENUES
Motor Pool Charges/Fees73153874.0083082001.00 84177184.00 86718985.004.4
Other Charges/Fees97780.0069000.00 0.00 69000.000.0
Miscellaneous Revenues354581.00203000.00 575588.00 203000.000.0
Investment Income27401.006770.00 24270.00 144870.002039.9
Insurance Recoveries1416608.001788108.00 1539174.00 1844868.003.2
FEMA Reimbursement835148.000.00 172190.00 0.000.0
Motor Pool Internal Service Fund Revenues75885392.0085148879.00 86488406.00 88980723.004.5
FY23 Approved Changes
TitleExpendituresFTEs
MOTOR POOL INTERNAL SERVICE FUND
FY22 ORIGINAL APPROPRIATION84212830211.10
Changes (with service impacts)
Enhance: Acquisition of Zero Emission Fleet Replacement Vehicles [Administrative Automotive Services]18000000.00
Add: Zero Emission Transition Plan for Non-Transit Fleet [Administrative Automotive Services]2000000.00
Enhance: Installation and Support for Electric Vehicle Charging Infrastructure [Operational Management ]1500000.00
Other Adjustments (with no service impacts)
Increase Cost: Motor Fuel [Operational Management ]22523840.00
Increase Cost: Annualization of FY22 Compensation Increases4448090.00
Increase Cost: Heavy Vehicle and Equipment Maintenance Contract [Heavy Equipment Services]4293550.00
Increase Cost: FY23 Compensation Adjustment3237550.00
Increase Cost: Light Vehicle Fleet Maintenance Contract [Public Safety Automotive Services]2603650.00
Increase Cost: Motor Pool Adjustment1650000.00
Increase Cost: Fuel Inventory Monitoring Equipment [Business Support Services]1320000.00
Increase Cost: Risk Management Adjustment567600.00
Increase Cost: Bulk Fluids (Oil) [Operational Management ]466580.00
Increase Cost: IT System Infrastructure Hardware [Business Support Services]400000.00
Increase Cost: Contract CPI Increases [Transit Equipment Services]298640.00
Increase Cost: Diagnostic Equipment and Software [Business Support Services]234050.00
Increase Cost: Printing and Mail Adjustment30090.00
Decrease Cost: Retirement Adjustment-1138750.00
Decrease Cost: Annualization of FY22 Personnel Costs-1338510.00
Decrease Cost: Elimination of One-Time Items Approved in FY22-1680000.00
Decrease Cost: OPEB Adjustment-2547100.00
Decrease Cost: Completed Replacement of Shop Lifts [Heavy Equipment Services]-8265760.00
FY23 APPROVED89073182211.10
Program Summary
Program NameFY22 APPR
Expenditures
FY22 APPR
FTEs
FY23 APPR
Expenditures
FY23 APPR
FTEs
Administrative Automotive Services30495411.5050570311.50
Business Support Services1529320435.001582376736.00
Heavy Equipment Services630511137.50602289237.50
Operational Management 3187121516.103350016814.10
Public Safety Automotive Services65992003.0068678393.00
Transit Equipment Services21094559118.0021801485119.00
Total84212830211.1089073182211.10
Funding Parameter Items ($000s)
TitleFY23FY24FY25FY26FY27FY28
MOTOR POOL INTERNAL SERVICE FUND
EXPENDITURES
FY23 Approved89073.00000089073.00000089073.00000089073.00000089073.00000089073.000000
No inflation or compensation change is included in outyear projections.
Elimination of One-Time Items Approved in FY230.000000-2322.000000-2322.000000-2322.000000-2322.000000-2322.000000
Items recommended for one-time funding in FY23, including fleet replacement, zero-emissions fleet study, EV charging equipment, and equipment upgrades, will be eliminated from the base in the outyears.
Labor Contracts0.0000001019.0000001019.0000001019.0000001019.0000001019.000000
These figures represent the estimated annualized cost of general wage adjustments, service increments, and other negotiated items.
Subtotal Expenditures89073.00000087769.00000087769.00000087769.00000087769.00000087769.000000