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Budget Year / Version:  
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Description

This project provides for the design, development, installation/construction, and support of College Information Technology (IT) systems including enterprise-wide data, voice, and video applications; cybersecurity; cloud-based software services; and other related software applications used for administrative and academic support; and the replacement/upgrade of IT equipment to meet student and employee requirements. The project includes planning, installation, and furnishing of audio/visual and computing technology in classrooms, labs, and offices throughout three campuses and multiple workforce development centers. These systems support and enhance the College's mission, its instructional programs, and student services including counseling, admissions, registration, etc. They also meet administrative computing requirements for finance, human resources, institutional advancement, workforce development and continuing education, and are implemented in accordance with the collegewide college strategic plan . The Office of Information Technology (OIT) with input from the college community determines and recommends the hardware, software, and services to be purchased. Four technical staff positions are funded by this project.
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Phase

Ongoing

Status

Active
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Budget Snapshot
$191.82M Total
Expenditures/Funding
$51M 6 Year Total
Expenditures/Funding
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Justification

To meet current and projected needs, and to remain current with changing technical standards and expectations for data, video, and voice communications, the College plans and installs IT, telecommunications, audio/visual, and instructional systems at each campus, the central administration building, and all remote instructional sites. The new systems allow replacement of legacy systems for data and video applications; provide for updated networking capabilities; provide necessary security and monitoring capabilities; establish learning centers in classrooms, labs, and for distributed instruction; and allow expanded opportunities for linking with external information technology services. State-of-the-market hardware and software capabilities and cloud services are required to attract and serve students, faculty and staff, as well as to serve the business community by upgrading work force technology skills and providing a base for continued economic development in the county. Information technology directly enables the College's mission and is used to facilitate student success; to effectively and efficiently operate the College; and to support the College's growth, development, and community initiatives.
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Other

FY21 Appropriation: $7,500,000 (Current Revenue: General). FY22 Appropriation: $6,567,000 (Current Revenue: General) and $1,433,000 (Contributions). The following fund transfers have been made from this project: $1,300,000 to the Takoma Park Campus Expansion project (CIP No. P996662) (BOT Resol. #07-01-005, 1/16/2007); $300,000 to the Student Learning Support Systems project (CIP No. P076617); and $2,500,000 to the Network Operating Center project (#P076618)(BOT Resol. #12-06-037, 6/11/12). The following fund transfers have been made to this project: $111,000 from the Planning, Design and Construction project (CIP No. P906605), and $25,000 from the Facilities Planning: College project (CIP No. P886886) to this project (BOT Resol. #91-56, 5/20/1991); the project appropriation was reduced by $559,000 in FY92. The FY18 Savings Plan reduced FY18 funding and expenditures by $1,900,000 in Current Revenue: General. FY19 reduction of $723,000 is due to County affordability constraints.
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Fiscal Note

FY22 Contributions of $1.433 million represent Montgomery College's one-time Use of Fund Balance to support this project.
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Disclosures

Expenditures will continue indefinitely.
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Coordination

MC2025 Strategic Plan, Academic Master Plan 2016-2021, Collegewide Facilities Master Plan Update (6/18), Information Technology Master Plan, Student Affairs Master Plan 2018-2022, and campus building renovation projects. Expenditures are made in alignment with the priorities and guidelines establish by these documents.
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Budget Snapshot
$191.82M Total
Expenditures/Funding
$51M 6 Year Total
Expenditures/Funding
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Project Details
Project NumberP856509
Date Last Modified05/24/21
Administering AgencyMontgomery College
CategoryMontgomery College
SubCategoryHigher Education
Planning AreaCountywide
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Total Expenditures by Cost Element (000s)
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Total Funding by Source (000s)
EXPENDITURES (000s)
Cost ElementsTotalThru FY20Rem FY20Total 6 YearsFY 21FY 22FY 23FY 24FY 25FY 26Beyond 6 Years
Planning, Design and Supervision5414514027400000000
Land00000000000
Site Improvements and Utilities00000000000
Construction2134718347030005005005005005005000
Other1650631142842779480007000750087508750800080000
Total Expenditures1918241377713053510007500800092509250850085000
FUNDING (000s)
Funding SourceTotalThru FY20Rem FY20Total 6 YearsFY 21FY 22FY 23FY 24FY 25FY 26Beyond 6 Years
Contributions14330014330143300000
Current Revenue: General125831732113053495677500656792509250850085000
G.O. Bonds46034603000000000
PAYGO20412041000000000
Recordation Tax5791657916000000000
State Aid00000000000
Total Funding Sources1918241377713053510007500800092509250850085000
OPERATING BUDGET IMPACT ($000s)
Impact TypeTotal 6 YearsFY 21FY 22FY 23FY 24FY 25FY 26
Full Time Equivalent (FTE) 444444
APPROPRIATION AND EXPENDITURE DATA ($000s)
Appropriation FY 21 Request7500
Year First AppropriationFY85
Appropriation FY 22 Request8000
Last FY's Cost Estimate191824
Cumulative Appropriation148324
Expenditure / Encumbrances142206
Unencumbered Balance6118