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Budget Year / Version:  
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Description

This level of effort project is intended to maintain and keep technology current in existing libraries by updating technology and technology support systems. When appropriate, upgrades will be coordinated with Library Refurbishment project work.
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Phase

Ongoing

Status

Active
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Budget Snapshot
$10.67M Total
Expenditures/Funding
$6.14M 6 Year Total
Expenditures/Funding
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Estimated Schedule

Project started in FY15 and work will progress on an as needed basis.
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Cost Change

Added FY25 and FY26 expenditures. Shifted Current Revenue for FY21 through FY26 to the Library operating budget to recognize ongoing operating budget impacts of this CIP project. Due to fiscal constraints, the FY21 Current Revenue funding was reduced to the level of $1,000,000, the amount that was previously approved for FY19 and FY20, with $726,000 continuing in the CIP and $274,000 in the operating budget.
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Justification

This funding will allow the Department of Public Libraries, Department of General Services, and Department of Technology Services to respond to customer demands and library trends that require changes in the equipment and related furnishings of library buildings. This includes the provision of new equipment such as loanable laptops, upgraded self-checkout machines, security cameras, badge access doors, and modifying service desks to provide single points of service. It will also provide funding for necessary upgrades of electrical and data connections as improvements are made to the services and programs. This project will improve the level of service to the community by keeping the library system more current and responsive to the needs of the community. Rather than the current 30+ year cycle of renovations, funds will be available to modify technology on a much shorter timeframe.
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Fiscal Note

Funds have occasionally been moved from this CIP budget to the Library operating budget to accommodate ongoing operating budget impacts from this project. Beginning in FY20, $118,000 was shifted to the Library operating budget. By FY21 and FY22, another $156,000 and $300,000 respectively will be shifted to the Library operating budget.
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Disclosures

Expenditures will continue indefinitely.
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Coordination

Department of General Services, Department of Public Libraries, and Department of Technology Services.
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Budget Snapshot
$10.67M Total
Expenditures/Funding
$6.14M 6 Year Total
Expenditures/Funding
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Project Details
Project NumberP711503
Date Last Modified05/01/20
Administering AgencyGeneral Services
CategoryCulture and Recreation
SubCategoryLibraries
Planning AreaCountywide
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Total Expenditures by Cost Element (000s)
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Total Funding by Source (000s)
EXPENDITURES (000s)
Cost ElementsTotalThru FY19Est FY20Total 6 YearsFY 21FY 22FY 23FY 24FY 25FY 26Beyond 6 Years
Planning, Design and Supervision41082101923232323232320
Land00000000000
Site Improvements and Utilities00000000000
Construction334836489020942193753753753753750
Other6913292314038504756756756756756750
Total Expenditures10671329512406136726108210821082108210820
FUNDING (000s)
Funding SourceTotalThru FY19Est FY20Total 6 YearsFY 21FY 22FY 23FY 24FY 25FY 26Beyond 6 Years
Current Revenue: General10446307012406136726108210821082108210820
G.O. Bonds225225000000000
Short-Term Financing00000000000
Total Funding Sources10671329512406136726108210821082108210820
APPROPRIATION AND EXPENDITURE DATA ($000s)
Appropriation FY 21 Request726
Year First AppropriationFY15
Appropriation FY 22 Request1082
Last FY's Cost Estimate10063
Cumulative Appropriation4535
Expenditure / Encumbrances3615
Unencumbered Balance920