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Description

The Library Refurbishment Level of Effort (LOE) project provides a structured process to modernize all 21 library branches over 20 years with new technologies and service delivery improvements that reflect the latest in 21st century library trends at much less costs than renovations. The improvements include renovated restrooms, creating group collaboration rooms, providing new sit / stand ergonomic service desks, prekindergarten early literacy display elements, new water fountains with bottle filling features, and a general esthetic refurbishment of new paint, carpet and other flooring, and some furnishings. With the addition of funding from the 21st Century Library Level of Effort project, electric connectivity at many tables and seating groups and loanable laptops are provided. Often other level of effort projects provide funding to address roof, mechanical / Heating, Ventilation, and Air Conditioning (HVAC), Americans with Disabilities Act (ADA), window, and lighting repairs or replacements.
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Phase

Ongoing

Status

Active
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Budget Snapshot
$32.62M Total
Expenditures/Funding
$18.05M 6 Year Total
Expenditures/Funding
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Estimated Schedule

The Library Refurbishment LOE started in FY15 with two refurbishments. In FY16, FY17, and FY18, a total of six libraries were refurbished. In FY19, FY20, FY21, and FY22, a total of three libraries were refurbished and one is under construction and expected to be completed in FY22. In FY23 and FY24, two libraries will be refurbished along with the facility assessment of a third and the design of a fourth. The schedule of refurbishments per fiscal year will then transition to completing the facility assessment of one library, design of one library, and the construction of one library per fiscal year. This will enable all 21 libraries to be refurbished by FY29 where the cycle would start over again. The Library Department identifies the libraries to be refurbished 18 months in advance before the planning and design begins, so that applications for state grant funding can be submitted. Notice identifying the specific library projects for the given fiscal year must be provided to Council at least 60 days before any funding is obligated or spent. The notice to Council includes the scope of work, cost estimate, and expenditure schedule for planning design and supervision, construction, and other costs by fiscal year.
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Cost Change

FY27 and FY28 libraries have been added. Chevy Chase Library has been removed from the library refurbishment schedule. A separate Chevy Chase Library project (P712301) has been created that will provide a mixed-use development with an entirely new library and housing that will help mitigate the County's housing shortage.
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Justification

Until the implementation of these projects, many of the County Libraries have not been updated in 20 years. The Library Refurbishment LOE will ensure that all libraries are refurbished and updated on a scheduled basis. This will ensure that the libraries continue to meet the community's needs for programs, services, and facilities. The Library Refurbishment projects enable the County to update more libraries over a shorter period with less money than the old approach of renovating only 1 or 2 libraries. Refurbishments also help avoid future major renovations on many buildings.
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Fiscal Note

FY15 Supplemental in State Aid for $387,000 was approved for this project for the refurbishment of Twinbrook ($128,000) and Kensington Park ($259,000) branches. FY16 Supplemental in State Aid for $800,000 was approved for this project for the refurbishment of Davis ($400,000) and Little Falls ($400,000) branches. FY17 Supplemental in State Aid for $1,500,000 was approved for this project for the refurbishment of the then Bethesda, now Connie Morella, ($500,000), Quince Orchard ($500,000), and White Oak ($500,000) branches. Amended FY18 for State Aid of $200,000 for the refurbishment of Long Branch ($100,000) and Marilyn Praisner ($100,000) branches. Cost estimates will be refined after facility assessments are completed. Recordation Tax Premium will be used to cover the costs to renovate the Maggie Nightingale Library. Costs in FY25 to FY28 are reduced because the Chevy Chase Library refurbishment costs are reflected instead in the Chevy Chase Library and Redevelopment project.
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Disclosures

Expenditures will continue indefinitely. The County Executive asserts that this project conforms to the requirement of relevant local plans, as required by the Maryland Economic Growth, Resource Protection and Planning Act.
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Coordination

Department of General Services, Department of Public Libraries, Maryland State Department of Education, and Department of Technology & Enterprise Business Solutions.
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Budget Snapshot
$32.62M Total
Expenditures/Funding
$18.05M 6 Year Total
Expenditures/Funding
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Project Details
Project NumberP711502
Date Last Modified05/20/22
Administering AgencyGeneral Services
CategoryCulture and Recreation
SubCategoryLibraries
Planning AreaCountywide
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Total Expenditures by Cost Element (000s)
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Total Funding by Source (000s)
EXPENDITURES (000s)
Cost ElementsTotalThru FY21Est FY22Total 6 YearsFY 23FY 24FY 25FY 26FY 27FY 28Beyond 6 Years
Planning, Design and Supervision94474109104242967068867166025558310
Land00000000000
Site Improvements and Utilities6767000000000
Construction1820768110113962112273124972782012740
Other490014691073235834133064266503800
Total Expenditures3262112456211518050315939473855404955524850
FUNDING (000s)
Funding SourceTotalThru FY21Est FY22Total 6 YearsFY 23FY 24FY 25FY 26FY 27FY 28Beyond 6 Years
G.O. Bonds286998534211518050315939473855404955524850
Recordation Tax Premium (MCG)10351035000000000
State Aid28872887000000000
Total Funding Sources3262112456211518050315939473855404955524850
APPROPRIATION AND EXPENDITURE DATA ($000s)
Appropriation FY 23 Request0
Year First AppropriationFY15
Appropriation FY 24 Request2421
Last FY's Cost Estimate34794
Cumulative Appropriation19256
Expenditure / Encumbrances13183
Unencumbered Balance6073