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Budget Year / Version:  
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Description

This project provides for the implementation of a Capital Asset Management System to track, monitor, and provide long-range planning for the maintenance and/or replacement of the County's capital stock in a timely and cost-effective manner. The Department of General Services (DGS), has completed an inventory and condition assessment of the County's critical facilities. The Capital Asset Management System will house the asset inventory information and will link to the work order system to update the status of the County's asset inventory. Users can automatically track and schedule maintenance activities, allowing them to operate proactively while reducing downtime and increasing operational efficiency. The Capital Asset Management System will streamline work orders, and provide critical information on facility and asset management for decision making.
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Phase

Planning Stage

Status

Pending Closeout
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Budget Snapshot
$1M Total
Expenditures/Funding
$0M 6 Year Total
Expenditures/Funding
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Estimated Schedule

Project implementation will take place in FY24.
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Justification

The County's building portfolio consists of over 400 facilities of varying sizes, functions, complexity, and age. This has resulted in significant difficulties in providing timely maintenance and repair, often resulting in unplanned expenses and operational challenges for departments, customers, and the public. Currently, the County does not have a system that provides for adequate tracking of work orders, with information limited to the building level. This in turn affects DGS' ability to adequately plan maintenance schedules, track expenditures and equipment life expectancy. The magnitude of the County's facilities portfolio warrants improvements on its work order management system. The integrated asset management system will produce a listing of the top priority CIP infrastructure asset replacement needs and allow for evidenced-based decision-making.
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Coordination

Department of General Services, Department of Finance, Department of Technology and Enterprise Business Solutions.
Budget Snapshot
$1M Total
Expenditures/Funding
$0M 6 Year Total
Expenditures/Funding
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Project Details
Project NumberP362307
Date Last Modified01/09/24
Administering AgencyGeneral Services
CategoryGeneral Government
SubCategoryCounty Offices and Other Improvements
Planning AreaCountywide
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Total Expenditures by Cost Element (000s)
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Total Funding by Source (000s)
EXPENDITURES (000s)
Cost ElementsTotalThru FY23Est FY24Total 6 YearsFY 25FY 26FY 27FY 28FY 29FY 30Beyond 6 Years
Planning, Design and Supervision00000000000
Land00000000000
Site Improvements and Utilities00000000000
Construction00000000000
Other10000100000000000
Total Expenditures10000100000000000
FUNDING (000s)
Funding SourceTotalThru FY23Est FY24Total 6 YearsFY 25FY 26FY 27FY 28FY 29FY 30Beyond 6 Years
Current Revenue: General10000100000000000
Recordation Tax Premium (MCG)00000000000
Total Funding Sources10000100000000000
APPROPRIATION AND EXPENDITURE DATA ($000s)
Appropriation FY 25 Request0
Year First AppropriationFY23
Appropriation FY 26 Request0
Last FY's Cost Estimate1000
Cumulative Appropriation1000
Expenditure / Encumbrances0
Unencumbered Balance1000