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Budget Year / Version:  
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Description

The Library Refurbishment Level of Effort (LOE) project provides a structured process to modernize all 21 library branches over 20 years with new technologies and service delivery improvements that reflect the latest in 21st century library trends at much less costs than renovations. The improvements include renovated restrooms, creating group collaboration rooms, providing new sit / stand ergonomic service desks, prekindergarten early literacy display elements, new water fountains with bottle filling features, and a general esthetic refurbishment of new paint, carpet and other flooring, and some furnishings. With the addition of funding from the 21st Century Library Level of Effort project, electric connectivity at many tables and seating groups and loanable laptops are provided.
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Phase

Ongoing

Status

Active
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Budget Snapshot
$52.78M Total
Expenditures/Funding
$27.46M 6 Year Total
Expenditures/Funding
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Estimated Schedule

The Library Refurbishment LOE started in FY15. Refurbishments per fiscal year are scheduled to complete the facility assessment of one library, design of one library, and the construction of one library per fiscal year. This will enable all 21 libraries to be refurbished by FY29 where the cycle would start over again. The Library Department identifies the libraries to be refurbished 18 months in advance before the planning and design begins, so that applications for state grant funding can be submitted. Notice identifying the specific library projects for the given fiscal year must be provided to Council at least 60 days before any funding is obligated or spent. The notice to Council includes the scope of work, cost estimate, and expenditure schedule for planning design and supervision, construction, and other costs by fiscal year.
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Cost Change

Updated projects list, schedules, and escalation. Cost increase for Damascus Library refurbishment.
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Justification

Until the implementation of these projects, many of the County Libraries have not been updated in 20 years. The Library Refurbishment LOE will ensure that all libraries are refurbished and updated on a scheduled basis. This will ensure that the libraries continue to meet the community's needs for programs, services, and facilities. The Library Refurbishment projects enable the County to update more libraries over a shorter period with less money than the old approach of renovating only 1 or 2 libraries. Refurbishments also help avoid future major renovations on many buildings.
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Fiscal Note

FY15 Supplemental in State Aid for $387,000 was approved for this project for the refurbishment of Twinbrook ($128,000) and Kensington Park ($259,000) branches. FY16 Supplemental in State Aid for $800,000 was approved for this project for the refurbishment of Davis ($400,000) and Little Falls ($400,000) branches. FY17 Supplemental in State Aid for $1,500,000 was approved for this project for the refurbishment of the then Bethesda, now Connie Morella, ($500,000), Quince Orchard ($500,000), and White Oak ($500,000) branches. Amended FY18 for State Aid of $200,000 for the refurbishment of Long Branch ($100,000) and Marilyn Praisner ($100,000) branches. Cost estimates will be refined after facility assessments are completed. Recordation Tax Premium will be used to cover the costs to renovate the Maggie Nightingale Library. In FY23, FY25 to FY28 costs were reduced because the Chevy Chase Library refurbishment costs were reflected instead in the Chevy Chase Library and Redevelopment project. Amended FY24 for State Aid of $500,000 for Damascus Library and Senior Center and $555,600 for Long Branch Library Building and Site Improvements. Amended FY25 for State Aid of $957,000 for Damascus Library Renovation.
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Disclosures

A pedestrian impact analysis will be performed during design or is in progress. Expenditures will continue indefinitely. The County Executive asserts that this project conforms to the requirement of relevant local plans, as required by the Maryland Economic Growth, Resource Protection and Planning Act.
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Coordination

Department of General Services, Department of Public Libraries, Maryland State Department of Education, and Department of Technology & Enterprise Business Solutions.
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Budget Snapshot
$52.78M Total
Expenditures/Funding
$27.46M 6 Year Total
Expenditures/Funding
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Project Details
Project NumberP711502
Date Last Modified04/10/24
Administering AgencyGeneral Services
CategoryCulture and Recreation
SubCategoryLibraries
Planning AreaCountywide
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Total Expenditures by Cost Element (000s)
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Total Funding by Source (000s)
EXPENDITURES (000s)
Cost ElementsTotalThru FY23Est FY24Total 6 YearsFY 25FY 26FY 27FY 28FY 29FY 30Beyond 6 Years
Planning, Design and Supervision1381851947066655100198410971279116211321263
Land00000000000
Site Improvements and Utilities6236755600000000
Construction32136964648117248429932021840316939987404761
Other62071885035531056433307661888208769
Total Expenditures52784167921743274566356461932445109604820806793
FUNDING (000s)
Funding SourceTotalThru FY23Est FY24Total 6 YearsFY 25FY 26FY 27FY 28FY 29FY 30Beyond 6 Years
G.O. Bonds4685312874687264995399461932445109604820806793
Recordation Tax Premium (MCG)10351035000000000
State Aid489628831056957957000000
Total Funding Sources52784167921743274566356461932445109604820806793
APPROPRIATION AND EXPENDITURE DATA ($000s)
Appropriation FY 25 Request6356
Year First AppropriationFY15
Appropriation FY 26 Request1085
Last FY's Cost Estimate34627
Cumulative Appropriation23683
Expenditure / Encumbrances17601
Unencumbered Balance6082