The purpose of this Request for Proposal (RFP) is to establish a contract for Bus Depot Washdown and Degreasing Services for the Montgomery County Ride-On depot parking lots, in accordance with the terms, conditions, specifications, and price proposal requirements set forth herein.

Background
The Montgomery County Department of Transportation operates and maintains the Ride On bus fleet at three (3) depots throughout the County. Each depot includes a large bus lot for storing and servicing vehicles, and a parking lot for employee parking while they are at work. The Silver Spring Depot (8710 Brookeville Road, Silver Spring) has an estimated lot size of 91,000 square feet; the Gaithersburg Depot (16700 Crabbs Branch Way, Gaithersburg) has approximately 109,000 square
feet; and the Nicholson Court Depot (4953 Nicholson Court, Kensington) contains about 59,000 square feet.

To ensure proper maintenance and environmental compliance, each bus lot and employee parking lot requires routine cleaning. Service includes washdowns and spot-degreasing power washing to remove accumulated debris, oil and grease left by the vehicles. In addition, each facility requires a comprehensive washdown with full decreasing.

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Incumbent Contractor: There is no incumbent contractor or County staff performing the specific request for the services contained herein.

Budget: The County does not disclose budget information for Best Value procurements.

Solicitation Timeline: The County anticipates this solicitation will be open for 60 days. The last day for questions is noted on page 1.

Solicitation Amendments for Questions and Answers: Please read the solicitation carefully. The County will only address material changes via amendment. Questions deemed non-material will be answered to the Offeror who asked the question but will not be addressed by amendment. Attending the pre-solicitation meeting and site tour is HIGHLY recommended.

Montgomery County, Maryland (“County”) seeks to minimize the quantity of municipal solid waste (MSW) requiring disposal to support its zero waste, climate, and circular economy goals. As one element of this, the County is considering additional technologies and processes that can sort MSW to extract recyclable materials and organics for recovery through recycling and diversion. Residual material that cannot be recovered will be properly disposed under a separate contract. In addition to this new MSW sorting and recycling process (hereinafter “processing system”), the County will continue to operate and improve its programs for recycling of source-separated material (including organics), as well as waste reduction and reuse, with the overall goal of minimizing the quantity and impact of MSW requiring disposal.

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The Contractor selected under this RFP must provide, at minimum, the following services:

The Contractor is required to respond to the County’s requests for temporary administrative and paraprofessional support services within twenty-four (24) hours of receipt of an approved request from the County. All requests will be received electronically via the County’s E-TAPS system. The approved request must meet the criteria described in item ‘2.1.2.’ below. This may include actual placement or supplying the County hiring manager with resumes of applicants for the County to consider.

Departments requesting temporary administrative and paraprofessional support services are required to complete an electronic request, via the County’s E-TAPS portal. Once the request is approved at the Department level, the Contractor will receive a copy of the request via email, automatically. 
The Contractor must assign temporary contractors to departments in accordance with County policy and the County’s Collective Bargaining Law, Article VII, County Collective Bargaining, Sec. 33-102, Definitions, (4) (G), where individuals working in these departments are not represented by any union.

The Contractor must notify Contract Administrator or designee in the event any request is received outside the E-TAPS portal automated process.

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The Department of General Services (DGS) through its Division of Facilities Management (DFM) oversees the maintenance of 400+ County-owned and Countyleased facilities. DGS’ intent is to retain an Emergency/Electric Generator Contractor to provide inspection, testing, minor/major repair, modifications of specified or other associated equipment, in order to keep the generator sets operation equal to the performance standards as designed by the original equipment manufacturer. The work will be divided into three general categories: (A) Quarterly Inspection, Testing, and Minor Repairs; (B) Additional Work for Major Repairs and Modifications; and (C) Emergency Services.

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The Contractors selected under this RFP must provide medical benefit plans and all services related to the administration of the current medical benefits for the existing self-insured POS and EPO/HMO plans (medical only) and fully-insured HMO plan (medical, prescription, and vision).

The County’s Plans must be set up with Medical Necessity with no loss of grandfathered status and must align with current plan design. 

The County reserves the right under the Contract(s) that are executed as a result of this RFP, to negotiate a change in coverage under the Plans that is within the general scope of the Contract(s) with the Contractors at any time during the contract term subject to mutual written agreement of the parties via a written Contract Amendment.

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Operation Plan: Offerors should submit a detailed operation plan in their proposal. This plan should include, but not be limited to, intended use of the facility, hours of operation, services to be provided, staffing plans, safety and security plans, merchandise to be sold, programming plans, internal controls, mechanisms to measure customer satisfaction, a detailed list of all proposed fees and prices, landscaping/horticulture plans, and maintenance, snow, rubbish removal, and cleaning schedules. All plans, schedules, services, merchandise, prices and fees, and hours of operation are subject to the County’s prior written approval. The contractor will be responsible for all management, operation, maintenance, repair, and revenue control for the ice-skating rink. The contractor may not subcontract or assign responsibilities to others without the written permission of the County.

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The Security Services Division (SSD) of the Montgomery County Department of Police (MCPD) is responsible for the planning, coordination, and management of comprehensive physical security operations across the County’s facility portfolio, providing oversight and protection for more than 200 County-owned and County-leased buildings.
A secure operating environment is essential to enabling Montgomery County Government to fulfill its mission to serve residents, employees, and visitors. To support this mission, SSD administers a multilayered security approach that includes contract security officer force management at a diverse range of government facilities - including public safety buildings, administrative offices, service centers, shelters, and public-facing operational sites - all of which require consistent, professional, and reliable security coverage. Additionally, the Sheriff’s Office has contract security requirements at facilities that fall within the judicial complex and its purview.
To meet these needs, the County seeks to engage a licensed, uniformed, and highly professional security services firm capable of delivering a robust, visible, and comprehensive security program. The selected Contractor must demonstrate the capacity, experience, and organizational depth to provide consistent security presence; support incident prevention and response; ensure adherence to County standards; and enhance the overall safety posture across the full spectrum of County facilities.
This solicitation and resulting contract will require the awardee to have an executed Labor Peace Agreement (LPA) prior to the execution of the contract. Offerors must complete and submit with their proposal the Attestation for a Labor Peace Agreement, Attachment K. Failure to submit Attachment K will result in the offeror being non-responsible and their proposal will not be evaluated.

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Grant Writing and Funding Opportunities
The Contractor will:
Identify relevant grant and funding opportunities.
Evaluate potential applications with each District.
Lead the drafting and submission of grant applications on behalf of the A&E Districts.
Provide reporting and compliance support for awarded grants.

A&E Event Support
The Contractor will provide support for District events, including:
Event planning, coordination and logistics to align with A&E goals.
Artist booking aligned with the A&E Districts’ cultural image to include artist selection, contracts, and management and working with artist for them to submit financial document and finalized contracts for payment by the County.
Day-of-event staffing and coordination for events including, but not limited to, concerts, parades, and advisory convenings.
Work with the A&E District to order any necessary supplies and materials for the event.
Support the County staff with on-site supervision on the day of an event.
Support County staff in interagency coordination needed for the event

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The project is to construct a fire station and a warm lit shell police substation. The project must be constructed as a fully functional building and in full compliance with the Contract Documents. The Work and related Schedule are defined in Attachment S & Attachment R respectively.

The Project Site is located at: 11920 Chapman Avenue, Rockville, MD 20852

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Requirements

The County is seeking proposals for a proven and excellent facility Operator to assume responsibility for the following key areas:

Venue Management: Oversee and deliver day-to-day high-quality operations, including staffing, ticketing, booking, technical direction, custodial services, food and beverage management, arts and culture incubator program management, safety, security, and customer service.

Partnership and Tenant Management: Negotiate terms and manage long-term agreements with designated collaborative partners and/or presenters, as well as other long-term tenants.

Arts and Cultural Programming: Curate and attract a diverse range of performances, community events, and arts programming that will serve local community members and ensure the financial stability of the facility. Beyond artistic programming, the Operator will be required to provide opportunities for Wheaton’s diverse ethnic community to share their cultural offerings with the public.
The Operator will create an equitable and inclusive use-policy that will allow access for a diversity of users.

Production Management: Manage all technical aspects necessary for the professional operation of the facility, including any union negotiations.

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The Montgomery County Department of Transportation, Division of Parking Management is seeking to enter into a contract with one (1) or two (2) experienced and qualified firm(s) to provide parking citation processing and collection services, and sales stores management services. Contracts will be awarded by Group and Offerors can submit proposals for either or both Group 1 and Group 2. NOTE: See proposal submission section for additional information on requirements on how to submit proposals.

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